Administrative Assistant 2 – Las Vegas, NV

Thank you for your interest in employment with Nevada System of Higher Education (NSHE), System Administration and System Computing Services. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Draft applications are saved automatically and can be accessed through your candidate home account.

• Final applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you need assistance or have questions regarding the application process, please contact our Human Resources department at (775) 784-4901.

Job Description

The Nevada System of Education is recruiting for a driven Administrative Assistant 2 for the NSHE, System Administration Office in Las Vegas, Nevada. ***This position does not provide layoff rights and is contingent upon funding.***   This position will report to the Assistant to the Chancellor and is responsible for providing excellent customer service when attending to visitors, guests or general public by greeting, welcoming, directing announcing them appropriately.   The Administrative Assistant 2 will perform a variety of support functions to ensure smooth operations of the NSHE System Administration reception area.  In addition, the Administrative Assistant 2 is responsible for answering, screening and forwarding any incoming calls while providing basic information when necessary. 

Other duties include but are not limited to purchasing and tracking supplies and equipment for the Las Vegas office, scheduling conference rooms and arranging for logistics of meetings for the System Administration staff and performing work-related errands as requested.

 

***This position is located in Las Vegas, Nevada ***

 

Required Qualifications

Graduation from high school or equivalent education and two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff OR

One (1) year of experience as an Administrative Assistant I in Nevada State service OR

An equivalent combination of education and experience as described above.

A valid class “C” driver’s license is required at the time of appointment and as a condition of continuing employment.

 

Preferred Qualifications

Applicants who are self-starters who demonstrate initiative, can work with limited supervision, and can work well under pressure and with changing deadlines are encouraged to apply.

It is essential the final candidate is reliable, dependable and punctual. 

Individuals who are Notary Publics are highly encouraged to apply.

 

Schedule

The typical schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

 

Compensation Grade

Grade 25 (Entry, Step 01 $16.43/hr – Step 05 $19.32/hr)

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

Classified Benefits

PERS retirement plan, health insurance options that include dental and vision, life insurance, long-term disability, annual and sick leave, grant-in-aid, and other benefits.  Additionally, there is a Classified Employee Family Opportunity Benefit for spouses, domestic partners, and dependents of classified employees. For more information, please visit: https://www.unr.edu/hr/benefits

Department Information

The Chancellor is the chief executive officer of the Nevada System of Higher Education and is responsible to the Board of Regents for the administration and of the financial management of the Board’s policies. The campus presidents and vice chancellors are responsible to the Chancellor. The NSHE Chancellor’s Office provides system administration for the Board of Regents, academic and student affairs, health sciences, finance and budget, legal affairs, human resources, system computing services, college collaboration, diversity, government and community affairs.  For more information, please visit the NSHE web site at: https://nshe.nevada.edu/

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at [email protected] .

 

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (optional)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran’s Administration, etc).

Application Review

Qualified individuals are encouraged to apply immediately with an initial review of applications starting February 17, 2023.

 

This posting is open until filled

Qualified individuals are encouraged to apply immediately. This search will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

All document(s) must be received on or before the closing date of the job announcements.  Schedules are subject to change based on organizational needs.

HR will attempt to verify academic credentials upon receipt of hiring documents.