Administrative Assistant II (S04264P)

• Relieves administrator of a wide variety of internal administrative duties and a large volume of decisions which require a thorough understanding of the functions, programs, and policies of the University.
• Coordinates and manages the administrative operations of the department to include purchasing, grant management, payment processing, travel arrangement and reimbursement, and monthly statement of account reconciliations.
• Serves as records manager by complying with the legal requirements of final disposition of records after their final life cycle.
• Performs asset control activities by maintaining inventory in kit rooms. Accepts kit check-out requests and assembles or delegates to have items ready for pick-up.
• Maintains spreadsheet of all controlled assets and routes “off-campus” and “custodian changes” in UTShare Manages the business office by greeting all visitors/students into the office and routes as necessary.
• Answers phones/email inquiries regarding UTeach Arlington.
• Plans and organizes meetings; completes work orders as needed.
• Performs onboarding/offboarding and evaluating personnel; supervises student employees; serves as timekeeper in TCP for faculty, staff, and student workers in UTeach; completes offer letters and eforms for faculty teaching SCIE courses to include additional pays for the Co-Director; and assists with other payroll arrangements.
• Organizes class scheduling to include scheduling UTeach and SCIE courses, assigning faculty, and managing special class labs in SH 226.
• Serves as lead administrative assistant during summer camps arranged by the Co-Directors of the program.
• Completes key requests and annual key audits; controls keypad entrance list for swipe card entry in SH 219A (student lounge).
• Performs other duties assigned.

• Bachelor’s degree with three to four (3-4) years’ experience in customer service.
• Previous experience in an accounting, administration, or hiring role. 

• The ability to keep the team optimistic and be able to smooth out any issues.
• Knowledge of computer programs used at the University and the ability to adapt to new. software; excellent oral & written communication.

UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.