Administrative Assistant, Natural Resources and the Environment (HYBRID)

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

About the Department  

The breadth of disciplinary expertise in the Department of Natural Resources and the Environment (DNRE) creates a stimulating multidisciplinary atmosphere for our students, staff, faculty, and visiting scholars. We have strong collaborative ties across Cornell University, peer institutions, governmental agencies, and leading environmental and conservation organizations. We contribute creative and impactful science and education to address many urgent environmental issues. We provide essential information to communities, conservation and environmental professionals, policymakers, educators and researchers worldwide.

Learn more about the Department of Natural Resources and the Environment here: https://cals.cornell.edu/natural-resources-environment  

The Opportunity

The DNRE is seeking an administrative assistant that will support the department broadly. This includes support of the administrative activities for the DNRE Extension Unit, along with its’ faculty, staff, and students and support to Arnot Forest and Uihlein Forest operations. This position will also assist with a wide range of communications and support departmental workshops. In this role, you will:

• Organize and coordinate the administrative activities of the Department of Natural Resources and the Environment (DNRE) Extension Unit. This involves working in a cooperative and team atmosphere to provide administrative assistance to Extension faculty, non-extension Faculty and associated staff and students. Provide administrative assistance to the Department Extension Leader (DEL) as well as administrative support to field station operations of Arnot Forest and Uihlien Forest including the Cornell Maple Program. Administrative assistance will include coordinating with the CALS Business Service Center to facilitate purchasing and accounting needs for extension staff.
• Design and update web sites, brochures, fact-sheets, reports, booklets, PowerPoint presentations and other publications. Monitor and distribute a variety of communication materials including fact-sheets, publications, and press releases. Assist with the coordination, marketing, promotion and facilitation of special events, meetings and activities of extension staff and programs; this includes the utilization of social media outlets for promotion of extension and department-wide programs, projects and activities. Organize and implement registrations, logistics and planning for extension-related workshops.
• Supervise student workers who will provide assistance to the Administrative Assistant III position. Other responsibilities include but are not limited to; credit card processing for extension-related sales, facilitating the submission of travel expense reports, coordinating the sale and distribution of DNRE extension publications, and processing annual Arnot Forest hunting licenses.

Required Qualifications:

• For full consideration, all candidates must include a cover letter and resume when applying for this position.
• High School Diploma plus 2-4 years of relevant work experience, or an equivalent combination of education and experience. 
• Experience in the use of MS Word, MS Excel, PowerPoint, and Outlook (mail and calendar). Experience using, or the aptitude to quickly learn how to use design software for media, print materials, and websites.
• Personable and flexible with the propensity to develop effective working relationships with a wide variety of faculty, staff, and students utilizing a strong customer service mindset. 
• Excellent organizational and communication techniques, paired with the ability to multitask in a fast-paced environment. 
• Demonstrated ability to handle sensitive/confidential material in a professional manner. 
• Must show initiative and be able to work independently as well as collaboratively in a team environment. 
• Contribute and maintain professional atmosphere in busy office setting. 
• Able to work quickly and effectively under pressure, use judgment in completing tasks that are urgent; balance conflicting priorities, and make informed-choices from a range of options. 
• Requires reasoning, analytical thought, creativity, and innovation in solving minor problems that occur day to day.

Preferred Qualifications:

• Experience with marketing, web site design, and social media applications. 
• Some familiarity with accounting and procurement processes and procedures. 
• Experience with design software, such as InDesign, Photoshop, or Canvas. 
• Experience with Qualtrics, FileMaker, and WordPress.

Rewards and Benefits

• This position is located in Ithaca, New York.  The position will allow for the flexibility to work remotely one day per week at a location of employee’s choosing within the United States. This hybrid schedule is subject to change at any time. The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay .
• Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell’s impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children’s Tuition Assistance Program.

Sponsorship for employment visa is not available for this position.

Relocation assistance is not available for this position.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work.

As part of the university’s comprehensive vaccination program , all Cornell employees are required to have and provide proof of an FDA-or WHO-authorized or approved COVID-19 primary vaccination or have obtained a university-approved disability/medical or religious exemption, regardless of their role and work location.

University Job Title:

Administrative Asst III

Job Family:

Administration

Level:

C

Pay Rate Type:

Hourly

Pay Range:

$19.75 – $21.83

Remote Option Availability:

Hybrid Remote

Company:

Contract College

Contact Name:

Brad Stock

Number of Openings:

0

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates .

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Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected] .

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University’s Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at [email protected] .

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday – Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

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Please read the required Notice to Applicants statement by clicking here . This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university’s mission of teaching, discovery, and engagement.

2023-01-27-08:00