Administrative Officer - Tenders Global

Administrative Officer

United Nations High Commissioner for Refugees

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Description

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All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties:

  • Contribute to the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
  • Monitor the day-to-day personnel and administrative operations of the office.
  • Provide advice on personnel and administrative policies and procedures.
  • Liaise with Government and other external actors in providing vital supportive services (i.e. processing of residency, visas, tax exemptions, etc.).
  • Attend inter-agency and other meetings, with specific focus on general administration, staff safety and human resources issues (i.e. common services), when requested.
  • Implement processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.
  • Coordinate the preparation of staffing and administrative budget requirements for the office.
  • Participate in a competitive procurement process for selecting, awarding and issuing local contracts, in line with UNHCR regulations, rules and procedures.
  • Manage contracts for the premises, cleaning and security services, and other services as and when required.
  • Serve as a member of the Local Contracts Committee (LCC).
  • Undertake missions to field locations to review administrative arrangements and make appropriate recommendations as required.
  • Provide guidance and oversight on processes related to the mission travel of staff.
  • In the absence of an HR Officer, prepare recruitment, appointments and administrative formalities concerning local staff.
  • Review and approve the settlement of employee entitlements including DSA, local salaries and the Medical Insurance Plan (MIP).
  • Coordinate training and capacity-building activities to staff in administrative related areas.
  • – In coordination with Human Resources and Field Security, undertake periodic reviews to ensure that the Office premises are set up and staff accommodation are managed in line with the organizational policies and any related issues are brought to the attention of DHR.
  • Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
  • Perform other related duties as required.

Minimum Qualifications:

  • Years of Experience / Degree Level
  • For P3/NOC – 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education:

  • Accounting, Public Administration, Business Administration, Economics
  • or other relevant field.

Relevant Job Experience:
Essential:

  • At least 2 years of relevant work experience in an intergovernmental organization (United Nations or similar). Good knowledge of United Nations administrative and human resources rules and procedures. Excellent computer skills, in particular in MS Office applications.

Functional Skills:

  • MG-Resource Management
  • GB-Building Maintenance
  • SC-Contract management
  • SC-Inventory / Stock management
  • MG-Office Management

Language Requirements:

  • For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
  • For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
  • For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English

Source: https://unhcr.wd3.myworkdayjobs.com/en-US/External/job/Qamishli-Syria/Administrative-Officer_JR2330019

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