Associate Contributions Officer - Tenders Global

Associate Contributions Officer

United Nations Educational, Scientific and Cultural Organization

tendersglobal.net

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Description

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Under the supervision of the Head of Finance and Budget Unit, the incumbent is the primary focal point at the institute on the matters related to voluntary contributions and donor reporting. He/she provides guidance to scientists, as well more junior colleagues in the Budget and Finance Unit.
Essential responsibilities include:
  • As the focal point for all donor agreements and letters within ICTP, manage their review, ensuring their compliance with financial rules, regulations and IPSAS standards, timely finalization and renewal. Serve as the primary advisor to scientific staff on the administrative requirements related to donor agreements and contributions.
  • Design the depositary of agreements and all related documents, including the naming convention for effective management of electronic records.
  • Collaborate with BFM and BSP on reporting on internal objectives and regulatory matters; collaborate with funding organizations and agencies on matters related to project support costs and reporting requirements. 
  •  Ensure the timely and appropriate reporting to donors, advise scientists on the reporting requirements and support the scientists in the submission of progress reports. Ensure the timely submission of financial reports and authorizations.
  • Be the primary contact point for Auditors on the matters related to donor agreements and voluntary contributions, provide necessary explanations and supporting documentation as required.
Required Qualifications:
 
Education:
  • Advanced University degree (Master’s Degree or equivalent) in the field of in economics, finance, business administration or a related field.
Work Experience:
  • Minimum two years of relevant professional experience in management of contributions, preferably with at least one year acquired at international level.
  • Demonstrated experience in collaboration with donor and funding organizations / agencies.
  • Proven track record of collaboration with scientists.
Skills:
  •   Knowledge on the IPSAS compliant registration of contributions
  •   Integrity, tact, discretion, ability to work as part of a team in an international environment. 
  •   Knowledge of ERP systems (preferably SAP-based)
  •   Demonstrated ability to communicate effectively (both written and oral).
Languages:
  • Excellent knowledge of English written and spoken.
Desirable Qualifications:
 
Work Experience:
  • Experience in working for International organizations or Science Institutes.
Languages:
  • Knowledge of the other UNESCO official languages (Arabic, Chinese, Russian and Spanish is an asset).
  • Knowledge of Italian is desirable.

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