Bilingual Test Proctor – Yamhill Valley Campus

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.  
This is a part-time hourly pool. Applications are collected for possible immediate, or future college vacancies. This type of employment is temporary and often sporadic. You may only be contacted if a review of your application results in the intent to pursue your candidacy. 

TERMS OF EMPLOYMENT

• Certified as a proctor for required external exam vendors within three months of hire 
• Upon hire, must pass security inquiry which may include criminal and/or driving history; only information relevant to the position will be considered 
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends 
• Part-time hourly positions will not exceed 900 working hours per calendar year
• All positions at Chemeketa are required to be available for work onsite as requested by the College. 
• Employees must maintain Oregon or Washington residency as a condition of employment.
• Providing false information will result in rejection of an application, employment offer or dismissal

Essential Functions:

• Provides professional and friendly customer service to all candidates 
• Administers and serves as proctor for internet-based, computer-based and paper tests facilitating accommodations when required 
• Checks candidates in and out of testing center and briefs candidates on rules and policies • 
• Facilitates precise examinee admission requirements for identification and documentation as fulfillment of vendor and instructor requirements 
• Makes precise and accurate recording of student performance 
• Maintains high levels of test security in compliance with rules and regulations of external exam vendors, standardized proctoring protocols and procedures for securing tests, files, and records 
• Maintains testing center at highest level of cleanliness and order 
• Maintains test equipment and upkeep; reports to Supervisor if equipment is broken or damaged 
• Scores and processes submission and precise reporting of exam status 
• Troubleshoots technical computer malfunctions and contacts Chemeketa IT or vendor IT for assistance in absence of Supervisor 
• Maintains files and testing materials, including securing paper exams 
• Drafts incident and irregularity reports as needed for Chemeketa and exam vendors 
• Participates in training for proctors whether provided by exam vendors or Supervisor 
• Schedules exams, updates daily roster and ensures proctoring instructions and paper exams are prepared and returned to instructors in a timely manner 
• Maintains records, and provides other record management activities as directed 
• Maintains appropriate test conditions to ensure test and security procedures are followed by direct observation and monitoring security cameras 
• Prepares daily records and files; purges inactive files; prepares transmittal information as required 
• Participates as a team member in the delivery of optimum testing services to customers and organizations 
• Maintains knowledge with tests and test procedures 
• Attends meetings, in-service, and training as needed

Institutional Expectations:

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications. If you are unsure whether you meet all of the qualifications listed below, we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position.
Minimum Qualifications:
High School Diploma/GED
-AND-
One year of experience working with the public
-AND-
Basic Computer Skills
Core Competencies

• Ability to facilitate people in group settings 
• Ability to follow and give directions precisely and clearly 
• Competency in record keeping and handling confidential materials 
• Ability to work flexible hours, independently, at various locations, with absolute reliability 
• Effective organizational skills 
• Experience with detail work or record keeping 
• Experience providing good customer service in person and over the phone 
• Excellent communication skills both oral and written 
• Attention to detail and extreme accuracy when performing tasks 
• Analytic ability
• Ability to follow precise policies and procedures
• Ability to trouble shoot and correct problems 
• Knowledgeable about special accessibility equipment and software needed to fulfill testing accommodations
• Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others

Preferred Qualifications

• Experience as a test proctor, examiner or teaching/instructor experience
• Bilingual English/Spanish

*Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. 
WHEN APPLYING FOR THIS POSITION, IF YOU ARE NOT APPLYING FOR VETERAN’S PREFERENCE, YOU WILL NOT BE REQUIRED TO ATTACH ANY ADDITONAL DOCUMENTS.

VETERANS’ PREFERENCE

Applicants are eligible to use Veterans’ Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/ 

For information regarding Veterans’ Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE 

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
  • Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

PHYSICAL REQUIREMENTS 
Sedentary Work:   Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

EQUAL OPPORTUNITY EMPLOYER
The College is an equal opportunity/affirmative action employer and educational institution committed to an environment free of discrimination and harassment. The College prohibits unlawful discrimination based on race, color, religion, national origin, sex, marital status, disability, protected veteran status, age, gender, gender identity, sexual orientation, pregnancy, whistleblowing, genetic information, domestic abuse victim, or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.
For questions about equal employment opportunity and/or affirmative action, contact 503 399 2537. For questions regarding sexual harassment, gender-based discrimination, and sexual misconduct policies, or for filing a complaint, contact the Title IX coordinator at 503 584 7323.  
To request this publication in an alternative format, please call 503 399 5192