Case Manager for Research Integrity

21-Feb-2024

Harvard Medical School

65002BR

Position Description

Reporting to the Assistant Director for Research Integrity, this position is independently responsible for administratively supporting a myriad of processes across the Office for Academic and Research Integrity (ARI), including support of the Harvard Medical School (HMS) Standing Committee on Faculty Conduct and faculty serving on ad hoc panels investigating allegations of research misconduct against members or former members of the HMS academic community. As part of this role, the Case Manager will work closely with and support the Assistant Director, Program Manager and other members of the integrity team to organize, prepare and distribute voluminous materials for faculty panel meetings, handle highly confidential and sensitive information in compliance with federal law and institutional policy, and support panel members with secure access to those materials. This position will be responsible for the scheduling of panel meetings, tracking case deadlines and coordinating intake of new matters, preparing agendas for weekly team meetings, and coordinating all transcript production and proofing with vendor. The Case Manager will support the research integrity team in educational and training outreach and help to coordinate and administratively support live sessions on an as needed basis.

This position will also be responsible for maintaining ARI webpages on Academic Integrity and for content development, supporting and assisting in the selection and adoption of software to further support streamlined case management, and acting as liaison between ARI, IT colleagues and vendor in implementation processes.

This position will also provide, as needed, case management support to the Professional Integrity team with regard to allegations under the Harvard University Non-Discrimination and Anti-Bullying Policies.

Basic Qualifications

5 years of related experience in administrative, program or project coordination. Education beyond high school may count toward experience.

Additional Qualifications and Skills

• Bachelor’s degree strongly preferred.
• Excellent organizational skills and attention to detail, with particular ability to prioritize work in an environment with multiple and conflicting interests.
• Proven project and/or program management skills.
• Excellent interpersonal, analytical, and communication skills.
• Ability to work independently with minimal supervision.
• Ability to exhibit sound judgment and to handle complex and highly confidential information with discretion.
• Proficiency using a variety of computer software and systems.
• Must possess excellent oral and written communication skills, ability to interact effectively with individuals at all levels.
• An outstanding ability for follow through on given tasks and in the coordination and maintenance of assigned responsibilities.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Work Format Details

This position is based in Boston, but the work may be done primarily remote. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

Benefits

We invite you to visit Harvard’s Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA – MA – Boston

Job Code

403040 Coordinator II

Department

Academic and Research Integrity

Union

55 – Hvd Union Cler & Tech Workers

Pre-Employment Screening

Criminal, Identity

Schedule

35 hrs. per week tendersglobal.net Monday – Friday tendersglobal.net 9:00 am – 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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