Center Coordinator, Center on the United States and Europe (CUSE) (Job ID: 2022-3086) - Tenders Global

Center Coordinator, Center on the United States and Europe (CUSE) (Job ID: 2022-3086)

The Brookings Institution

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Overview:

Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.
We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.
With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.

Foreign Policy at Brookings
Foreign Policy at Brookings is a leading center of policy-relevant scholarship exploring the rapidly re-ordering geopolitics of the major powers, and the disordering relations among states and transnational actors. In line with Brookings’s core values of quality, independence, and impact, our scholars provide concrete policy recommendations for how U.S. strategy, the international security architecture, and leading states should adapt to changing threats and opportunities.

Position Location
: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of at least two days of remote work each week.

Vaccine Policy
: Brookings requires all staff and visitors to submit proof of complete vaccination against COVID-19 to be in Brookings buildings.
Individuals that (i) have a qualifying medical condition that contraindicates a COVID-19 vaccination, or (ii) who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation. Brookings policies on masks and other pandemic mitigation measures will continue to be informed by DC and CDC guidelines.

Responsibilities:

Ready to contribute to Brookings success?
The Center Coordinator works under the supervision of the Director and the Assistant Director of the Center on the United States and Europe (CUSE) to provide administrative support and coordination for CUSE scholars, programmatic support for the day-to-day operation of the Center and for certain CUSE events, and some research support. The Center Coordinator serves as point of contact for travel and media-appearance scheduling for certain scholars and works as team member to provide general programmatic support across the Center.

Scheduling, Calendar, Travel, and Administrative Support (60%)
  • Manages administrative, communications, and logistical coordination for CUSE scholars, in close collaboration with the CUSE Assistant Director.
  • Has primary responsibility for managing engagement requests, schedule, and some travel arrangements for a CUSE Senior Fellow.
  • Evaluates and discusses engagement requests with scholars; handles and coordinates confidential information with complete discretion.
  • Ensures that scholars are informed and prepared for all meetings and events, including timing and location, participants, talking points, and briefing materials as necessary.
  • Arranges scholars’ travel schedules as necessary, including logistics, activities, expense tracking, and reimbursement.
  • Works closely with CUSE Assistant Director and scholars to ensure awareness and coordination of planned activities.
  • As requested, manages email and phone calls on behalf of CUSE scholars, greets and receives visitors and staff.

General Programmatic and Administrative Support (30%)
  • Works closely with CUSE and Brookings Institution staff to ensure Center’s activities are carried out in accordance with guidelines and processes of the Foreign Policy program and the Institution.
  • Coordinates the maintenance and updating of mailing and invitation lists for CUSE publications and events, as well as other contacts databases of officials, experts, and journalists relevant to Europe, transatlantic relations, and related issues.
  • Assists CUSE Director, Assistant Director, and scholars in planning and implementing conferences, roundtables, briefings, meetings, associated travel, and other events.
  • Drafts event invitations and summaries with minimal editing required.
  • Proactively monitors event-day implementation of plans and resolves problems.
  • Tracks costs and retains receipts for conferences, meetings, roundtables, and events.
  • Keeps detailed and accurate records of event participants and materials.
  • Schedules and coordinates internal and off-site meetings as requested.
  • Tracks scholars’ activities and inputs relevant data to internal databases.
  • Meets regularly with the Center staff to coordinate activities.
  • Provides guidance to interns on administrative tasks.
  • Handles staff travel reimbursement requests and reimbursements from conference and event participants.
  • Conducts other relevant work and participates in CUSE activities as needed.
Research Support (10%)
  • Supports CUSE scholars, as assigned, in policy research on topics including European politics, economics, security, and foreign policy and U.S.-European relations.
  • Collects data from various sources including libraries, government documents, and personal contacts; reads sources for relevance to research themes; assembles data, documents, and reports.
  • With supervision and editing, compiles bibliographies and chronologies; writes briefing memos; prepares notes on meetings and conferences; creates and maintains spreadsheets and databases.
  • Reviews, proofreads, and edits CUSE publications, transcripts, and other event documents as directed by CUSE Assistant Director and, on occasion, for other staff.
  • Works with Communications staff to post CUSE scholars’ content and event information to the Brookings website.
  • Coordinates with CUSE and Communications staff to ensure publications are distributed to relevant and interested parties in a timely and efficient manner.

Qualifications:

Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications:

Education/Experience Requirements:
A bachelor’s degree is required (degree in international relations or political science, preferred). Minimum two years of relevant work experience (including strong experience in event coordination and planning) is required. European work or study experience and proficiency in a European language such as French, German, Russian, or Turkish are a plus. Must be legally authorized to work for any employer in the United States. Brookings is not able to sponsor a U.S. employment visa for this position.

Knowledge/Skills Requirements:
Organizational skills: Superior attention to detail, communications skills, and ability to manage information in a fast-paced environment are imperative. Must be able to manage a busy calendar, daily activities, and travel. Proven ability to independently understand and act in accordance with priorities is required. Must be able to complete tasks in a timely manner. Must be able to manage multiple projects simultaneously, including both research and non-research tasks.

Communication skills: Must possess excellent communications skills, with ability to interact with all levels of internal and external stakeholders required. Strong writing skills are required for effective written communication about logistical matters and in order to draft literature reviews, event invitations, and short publications or sections in longer papers with supervision from a scholar.

Interpersonal skills: Must possess poise, tact, discretion, and mature judgment to handle and respond appropriately and professionally in high-pressure atmosphere.

Research skills: Must possess knowledge of European and U.S.-Europe policy issues and be able to conduct directed, foreign policy research using primary and secondary sources. Must develop detailed knowledge of specific policy issues in support of CUSE work and must be able to conduct literature reviews and compile, organize, and proofread bibliographies and chronologies.

Technical skills: Must be able to effectively use the Internet; and should possess advanced proficiency in Microsoft Office applications including Office 365.

Must be legally authorized to work for any employer in the United States.

Additional Information:
What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.

Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.
Please note: if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment.
Successful completion of a background investigation is required for employment at Brookings.
Brookings welcomes and celebrates diversity in all its forms. We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.

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