Center Coordinator, Center on the United States and Europe (CUSE) (Job ID: 2022-3086)

Join one of the most influential, most quoted and most trusted think tanks!

Responsibilities:

• Manages administrative, communications, and logistical coordination for CUSE scholars, in close collaboration with the CUSE Assistant Director.
• Has primary responsibility for managing engagement requests, schedule, and some travel arrangements for a CUSE Senior Fellow.
• Evaluates and discusses engagement requests with scholars; handles and coordinates confidential information with complete discretion.
• Ensures that scholars are informed and prepared for all meetings and events, including timing and location, participants, talking points, and briefing materials as necessary.
• Arranges scholars’ travel schedules as necessary, including logistics, activities, expense tracking, and reimbursement.
• Works closely with CUSE Assistant Director and scholars to ensure awareness and coordination of planned activities.
• As requested, manages email and phone calls on behalf of CUSE scholars, greets and receives visitors and staff.

• Works closely with CUSE and Brookings Institution staff to ensure Center’s activities are carried out in accordance with guidelines and processes of the Foreign Policy program and the Institution.
• Coordinates the maintenance and updating of mailing and invitation lists for CUSE publications and events, as well as other contacts databases of officials, experts, and journalists relevant to Europe, transatlantic relations, and related issues.
• Assists CUSE Director, Assistant Director, and scholars in planning and implementing conferences, roundtables, briefings, meetings, associated travel, and other events.
• Drafts event invitations and summaries with minimal editing required.
• Proactively monitors event-day implementation of plans and resolves problems.
• Tracks costs and retains receipts for conferences, meetings, roundtables, and events.
• Keeps detailed and accurate records of event participants and materials.
• Schedules and coordinates internal and off-site meetings as requested.
• Tracks scholars’ activities and inputs relevant data to internal databases.
• Meets regularly with the Center staff to coordinate activities.
• Provides guidance to interns on administrative tasks.
• Handles staff travel reimbursement requests and reimbursements from conference and event participants.
• Conducts other relevant work and participates in CUSE activities as needed.

• Supports CUSE scholars, as assigned, in policy research on topics including European politics, economics, security, and foreign policy and U.S.-European relations.
• Collects data from various sources including libraries, government documents, and personal contacts; reads sources for relevance to research themes; assembles data, documents, and reports.
• With supervision and editing, compiles bibliographies and chronologies; writes briefing memos; prepares notes on meetings and conferences; creates and maintains spreadsheets and databases.
• Reviews, proofreads, and edits CUSE publications, transcripts, and other event documents as directed by CUSE Assistant Director and, on occasion, for other staff.
• Works with Communications staff to post CUSE scholars’ content and event information to the Brookings website.
• Coordinates with CUSE and Communications staff to ensure publications are distributed to relevant and interested parties in a timely and efficient manner.

Qualifications:

Communication skills: Must possess excellent communications skills, with ability to interact with all levels of internal and external stakeholders required. Strong writing skills are required for effective written communication about logistical matters and in order to draft literature reviews, event invitations, and short publications or sections in longer papers with supervision from a scholar.

Interpersonal skills: Must possess poise, tact, discretion, and mature judgment to handle and respond appropriately and professionally in high-pressure atmosphere.

Research skills: Must possess knowledge of European and U.S.-Europe policy issues and be able to conduct directed, foreign policy research using primary and secondary sources. Must develop detailed knowledge of specific policy issues in support of CUSE work and must be able to conduct literature reviews and compile, organize, and proofread bibliographies and chronologies.

Technical skills: Must be able to effectively use the Internet; and should possess advanced proficiency in Microsoft Office applications including Office 365.

Must be legally authorized to work for any employer in the United States.