Clerk – LICA3

Hardship Level (not applicable for home-based)

A (least hardship)

Family

UNOPS LICA3

2023-04-17

March 31, 2023

The incumbent will work in the Human Resources Area and will be supervised by the Associate Human Resources Officer, providing clerical support on Human Resources (H.R.) administration in general, including support in selection and recruitment processes, maintaining of leave records of Affiliates and other administrative formalities related to staff administration.

The candidate however will not have any direct accountability in approvals or decision-making impacting staff recruitment or benefit administration as s/he will receive close guidance and supervision when preparing any document requiring approval or to be used for any decision-making process by the management.

The candidate should be fluent in English (including strong skills to draft formal documents and communications in English), have some experience providing clerical assistance in Human Resources areas in an international humanitarian environment and have some experience in the preparation of diverse Human Resources materials such as welcome packages, briefings, presentations or information for distribution to all staff. Also, the incumbent is expected to have an advanced level of excel, power point, Canvas and Visio, among others, as she/he will provide support in the preparation of figures of staff, staffing lists, reports for management, presentations and organigrams.

The candidate should have good skills to plan and organize, multitask, manage competing priorities and be resulted-oriented in fast paced environments. The ideal candidate should have a high degree of organization awareness including exposure to management of strict confidentiality when dealing with Human Resources matters, to be highly motivated to learn continuously and ability to immerse/navigate through new processes comfortably.

Some experience producing drafts of documents of Human Resources in English, Special Operations Procedures, guides on new procedures or systems as well as experience supporting selection processes and exposure to provision of support services in Human Resources areas for international humanitarian organizations will be highly valued.

NOTE:

Person interested in applying for this position must be Nationals from Peru or should be legally present in the country at the time of application, recruitment and appointment.

Please note that this position is offered under a six-month Local Individual Contractor Agreement with The UN Office for Project Services (UNOPS/level LICA3).

Only short-listed candidates will be notified. No late applications will be accepted.

Recruitment as a UNHCR staff member is subject to proof of vaccination against Covid-19.

The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, national origin, age, religion, disability, sexual orientation and gender identity. All applications will be treated with the strictest confidentiality.

Standard Job Description

Clerk
Organizational Setting and Work Relationships
The Clerk provides clerical and administrative assistance to the immediate supervisor and/or the Office as a whole. The incumbent is normally supervised by an Officer or Associate. S/he receives regular guidance and instructions from the supervisor on procedural aspects of the work. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
– Provide general clerical support to the work unit and, if required, visiting staff members.
– Maintain the records in the work unit, create files for correspondence, reports, including confidential files.
– Manage conference room booking and ensure that the facilities are well arranged and prepared with adequate supply to cover number of intended guests.
– Maintain a proper record and inventory of stationary items in the work unit and ensure a well-stocked office.
– Sort and prioritize incoming correspondence, reports, etc. and direct to other responsible staff members where necessary.
– Arrange and forward records for archiving and maintain records of files sent for archiving.
– Maintain calendar of appointments and schedules of meetings and travel for the supervisor, perform such clerical tasks as the completion of travel authorization requests, stationery request forms, etc.
– May be required to prepare drivers¿ work schedule and maintain shift system.
– May be required to organize and maintain mail delivery (Pouch) and tracking system between offices.
– Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G3- 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Field(s) of Education
n/a
Certificates and/or Licenses
n/a
Relevant Job Experience
Essential
Not specified
Desirable
Not specified
Functional Skills
IT-Computer Literacy
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

English

,

Desired Languages

,

Additional Qualifications

Skills

Education

Certifications

Other information

This position doesn’t require a functional clearance