Coordination Officer, Administration, Geneva, Switzerland - Tenders Global

Coordination Officer, Administration, Geneva, Switzerland

United Nations Environment Programme (UNEP)

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Posting Title: COORDINATION OFFICER, P3
Job Code Title: Coordination Officer, Administration
Department/Office: United Nations Environment Programme
Duty Station: GENEVA
Posting Period: 04 October 2022 – 17 November 2022
Job Opening Number: 22-Administration-UNEP-189707-R-Geneva (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

 

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.

The UNEP New York Office ensures that UNEP’s voice and guidance on environmental policy issues are considered in the deliberations which take place at UNHQ, both in intergovernmental and interagency processes. The New York Office (NYO) is a bridge builder, establishing and maintaining critical links with the UN Secretariat, UN organizations and entities headquartered in New York, Permanent Missions to the UN, civil society organizations, academic institutions and others.

Also, via the Environment Management Group Secretariat (EMG) and the UNEP Sustainable UN initiative (SUN), the New York Office supports inter-agency processes focused on integrating environmental sustainability effectively and coherently in the UN system operations and programmes via the UN Strategy for Sustainability Management 2020-2030 (UN Sustainability Strategy).

In particular, the Sustainable UN initiative focusses on the environmental sustainability of UN facilities and operations, it runs the yearly UN environmental inventory and releases the annual Greening the Blue report on the implementation of UN Sustainability Strategy. SUN also provides UN and other organizations with technical assistance to reach the objectives and targets of the UN Sustainability Strategy.

This post is located at the Geneva duty station. Under the direct supervision of the Sustainable UN (SUN) Coordinator and secondary supervision of the Senior Interagency Officer based in UNEP New York Office, the incumbent will be responsible for the following functions:

Responsibilities

1) Coordination and quality control of UN Green House Gas (GHG) inventory and UN Environment Management Systems (EMS) reporting, training and help desk services to UN organizations; a) Monitor the maintenance and good functioning of the UN’s GHG emissions inventory and EMS reporting software which allows annual collection of data. b) Coordination of the launch of each year’s reporting exercise including the management of advisory/helpdesk services to the 64 contributing UN entities (the Issue Management Group on environmental sustainability management (IMG). c) Communicate regularly with the IMG on progress in the preparation and completion of the GHG emissions inventory and on EMS reporting and technical requirements, training needs and improvements. d) Supervision and backstopping in case of technical difficulties arising from the implementation of the UN’s GHG inventory and UN EMS reporting. e) Train twice a year all UN contributing focal points to ensure a good and consistent quality of data collection, and perform final quality control of the data provided. f) Collaborate actively in the release of the annual UN environmental report based on data provided through the UN GHG inventory and EMS reporting. Assist in the recruitment of consultants and monitor their performance.
2) Coordination and enhancement of work in emissions reductions in UN organizations in mainstreaming Sustainable Facilities (SF); a) Contribute to the implementation of the SUN strategy to mainstream SF in UN organizations. Carry out fundraising and networking activities necessary to implement such strategy as needed. b) Chair and facilitate the UN Interagency Network of Facility Managers (INFM), Sustainable Facilities working group consulting with members, acts as a line between the INFM and the IMG on environmental sustainability management. c) Assist in developing tools to support UN and other organizations to adopt sustainable facilities management practices. (handbooks, guidelines, reference cases, on-line databases and expert systems) and manage testing, distribution and collection of feedback for these tools. d) Contribute to the development of approaches and materials for awareness raising and training on SF. Organize training events for UN officials and other target groups. e) Respond to requests for assistance from individual organizations/facilities, including collection and analysis of data, drafting of recommendations for interventions to support to the SF.
3) Support to the SUN coordinator in other projects matters as required: take active part in SUN activities, support as required the SUN coordinator in matters related to administration, fundraising, finance and external relations.
4) Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. Perform any other duties as may be assigned.

Competencies

PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to strategic planning, oversight and control process and/or performance management, particularly within a humanitarian and/or related international organization. Sound knowledge of and wide exposure to current humanitarian assistance challenges and risks that impact on
organizational performance. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, and other databases. Ability to write succinct analysis of trends and risks related to organizational performance and prepare options for decision-making. Excellent drafting skills, ability to defend and explain complex issues and positions. Ability to meet tight deadlines, analyze and participate in the resolution of issues/problems. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds. appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

Advanced university degree ((Master’s degree or equivalent) in engineering, natural sciences, international relations or related fields is required. A first level university degree ( Bachelor’s degree or equivalent) in combination with two (2) additional years of relevant qualifying experience may be accepted in lieu of the advanced university degree.

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

 

Work Experience

A minimum of five (5) years of progressively responsible experience in project or programme management, administration or related area is required.

Experience with inventory management preparation and technical advisory services is desirable.

Two (2) years or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in English is required. Knowledge of a second official UN language is desirable.

NOTE: ”Fluency” equals a rating of ”fluent” in all four areas (read, write, speak, understand) and ”Knowledge of” equals a rating of ”confident” in two of the four areas.

Assessment

Evaluation of qualified candidates for this position may include substantive assessment which may be followed by a competency-based interview.

Special Notice

Appointment against this position is for an initial period of one year and may be subject to extension.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Internal Applicants – When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

On-line applications will be acknowledged where an email address has been provided. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Contact Us” link.

 

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.


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