Coordinator of Administrative and Professional Engagement Services - Tenders Global
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Coordinator of Administrative and Professional Engagement Services

The University of Memphis

tendersglobal.net


Posting Information

Posting Number SAECC3676
Advertised Title Coordinator of Administrative and Professional Engagement Services
Campus Location Main Campus (Memphis, TN)
Position Number 024043
Category Staff (Hourly/Monthly)
Department Career Services
Minimum Position Qualifications Bachelor’s degree with two years of appropriate experience. An equivalent combination of education, training and experience may be substituted for the degree requirement.
Special Conditions
Work Schedule Monday – Friday
8:00 a.m. – 4:30 p.m.
May need to work/travel beyond normal work schedule
Posting Date 01/03/2024
Closing Date 01/14/2024
Open Until Screening Begins
Hiring Range $42,000 – $46,500 per year
Full-Time/Part-Time Full-Time: Benefits Eligible
Working Conditions While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions
Special Instructions to Applicants All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position.  Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No
Positions Supervised Student worker(s)
Knowledge, Skills, and Abilities Exceptional written and oral communication, organizational and interpersonal skills
Ability to work both independently and collaboratively
Proficient with various technology to include Microsoft Office Suite
Enthusiasm for working with a diverse population of students, external partners, faculty and staff while fostering a positive and welcoming environment
Demonstrated ability to manage multiple tasks simultaneously
Quick learner; Committed to efficiency and accuracy with an attention to detail
Additional Position Information
Benefits of Employment (Applies to full-time, non-police employees only)

Job Duties

Duties & Responsibilities Coordinate external and internal job postings; Serve as a Tigerlink powered by Handshake administrator and superuser; Assist students, faculty, staff and employers with Tigerlink, referring to Handshake support team when necessary; Consistently monitor Tigerlink powered by Handshake and approve or decline job, internship and on-campus student employment postings according to department guidelines; Assist alumni with gaining access to Tigerlink by verifying their eligibility using Banner.
Duties & Responsibilities Coordinate career-related event planning and preparation; Help coordinate and host employer panels and round tables, career fairs, networking and other professional in-person and virtual recruiting events; Arrange catering, process registration and vendor payments including invoicing and receipting and requesting and processing refunds when necessary; Compile information and assemble packets of material for specific events; Recruit and coordinate schedules of volunteers to assist with events; Work with Career Services staff to research, create, brand and market new career programming initiatives for students and alumni; Perform various duties as assigned and needed to execute each event.
Duties & Responsibilities Provide support to employers to recruit students by assisting with arranging information tables and sessions through the university’s vems system including tracking request dates, scheduling, providing employers with campus and parking information; Inform and assist employers with other campus recruiting and student engagement options.
Duties & Responsibilities Greet, assist, and direct visitors; Screen and route all telephone calls and answer inquiries as appropriate; Take, record and relay messages; Handle inquiries, issues and/or complaints in a prompt, courteous, and confidential manner and refer the item to the appropriate staff member; Gather and collate materials for internal distribution and presentation and/or distribution to specified outside parties; Provide administrative support to unit management by running day to day department operations; Assist department staff as needed by providing support, acting as a liaison or source of information for employees, and assisting in problem solving.
Duties & Responsibilities Train, supervise and evaluate the performance of specific student workers including assigning work and supporting student career development and professionalism; Oversee completion of student work assignments to ensure accuracy, consistency, timeliness, and compliance with department and university policies and procedures including confidentiality information; Create/Update job descriptions, track applicants, schedule and participate in interviews for Career Services student employment positions.
Duties & Responsibilities Receive, date, and route incoming mail and processes outgoing mail; Schedule appointments; Coordinate appointment calendars as assigned, keep calendar owners informed of scheduled meetings and appointments; Make travel arrangements and process travel authorization requests and vouchers for payment ensuring state policies and procedures have been satisfied; Plan and arrange meetings by ensuring that any necessary rental/reservation and catering arrangements are made.
Duties & Responsibilities Perform standard to moderately complex research by collecting and analyzing information; Assist in preparing comprehensive reports; Assist with identifying and researching departmental operational issues and recommend internal operating policies and procedures for improved office systems.
Duties & Responsibilities Coordinate daily financial matters in the department, including estimating office needs and operating requirements for budgetary and purchasing purposes; Monitor expenses; Ensure the completion of all required forms and invoices; Monitor and maintain inventory of supplies, forms, and other materials and equipment; Initiate ordering process as necessary; Manage filing system by creating new files, updating existing files, and removing files no longer in use; Ensure the security of confidential information; Compose and/or type reports, business letters and general correspondence of an internal and external nature; Process incoming paperwork; Recommend and draft responses, where appropriate.
Duties & Responsibilities Perform other duties as assigned.

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