Delegate, Strategic Engagement and Partnership _ SEP - Tenders Global

Delegate, Strategic Engagement and Partnership _ SEP

Organization: IFRC - International Federation of Red Cross and Red Crescent Societies

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Job Purpose

The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the world’s largest volunteer-based humanitarian network. The Federation is a membership organisation established by and comprised of its member National Red Cross and Red Crescent Societies (NS). Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency, coordination, and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners. The Secretariat’s headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership; (ii) Programmes and Operations; and (iii) Management Services.

The Kinshasa Cluster Delegation supports four countries including the Democratic Republic of Congo, Rep. of Congo, Burundi, and Rwanda National Red Cross and Red Crescent National Societies to implement their strategies while centering the IFRC Agenda for Renewals, Pan-African Initiative with a focus on National Society Development.

The SEP Delegate will be part of the IFRC Country Cluster Support Team for Central Africa, supporting the IFRC Cluster offices in Kinshasa on all aspects of Grant acquisition and Management. The SEP Delegate will work closely with the regional SEP Africa team. The SEP Delegate post-holder will enhance resource mobilization outcomes and financial sustainability across a portfolio of four National Societies including DRC, Republic of Congo, Rwanda and Burundi in support of IFRC Kinshasa cluster priorities and targets. The position holder will foster proactive partner engagement through relationship and knowledge development as well as effective use of SEP tools and processes. The position holder will also ensure grant compliance, donor relations and accountability to partners in coordination with program managers as well as PMER and finance focal points. As needed, the position will also support member National Societies with fundraising.

Job Duties and Responsibilities

Fundraising and business development (50%)

  • Lead on fundraising and resource development for IFRC’s operations and programmes in, Democratic Republic of Congo, Congo Brazzaville, Rwanda and Burundi.
  • Take an active role in researching, analysing and advising on potential new funding opportunities
  • Undertake effective negotiation with National Societies, multilaterals, private sector organizations and other donors in order to secure pledges and grants
  • Take the lead in coordination of specific funding proposals, including acting as close liaison with National Societies, technical teams, Cluster and Country offices to ensure consistency of agreed approach and priorities as well as to ensure timely submission of good quality proposals to donors
  • Provide focused support and analysis, especially in terms of financial and administrative requirements in the process of developing of funding proposals
  • Write, coordinate, review and ensure quality of concept notes, grant applications and funding proposals
  • Follow up on donor/partners feedback on proposals/concept notes submitted and systematically share the information with the team as part of lesson learning
  • Organize and facilitate partner conference calls and take an active role in preparation and delivery of partnership meetings
  • Organise or support donor visits to the field if required

Partnership and Resource Development for Emergencies (10%)

  • Lead on grant management and partnership development for specific emergency appeals
  • Lead and coordinate resource development for emergency appeals, including generating and sharing relevant information from communities to key partners
  • Track and analyse emergency appeal coverage, lead and coordinate actions to be taken to increase coverage, and provide regular updates, analysis and recommendations to management
  • Coordinate with Communications team to ensure adequate marketing materials are produced
  • In collaboration with the Health and DCC (Disaster, Climate, Crisis) department, input to revisions of emergency appeal procedures, explore new mechanisms and instruments for increasing emergency income
  • If needed, provide emergency surge SEP capacity on the ground within Kinshasa Cluster (or elsewhere in the region, as directed by the head of delegation and head of SEP) including travelling to the affected countries
  • Gather income data relating to emergency appeals, analyse trends and variances in Kinshasa Cluster emergency appeals and the external humanitarian funding landscape

Planning and Budgeting for Cluster Annual Operational Plans (10%)

  • In close cooperation with Head of Delegation, develop the National Society funding plans for both emergency appeals and long-term plans,
  • Provide advice to budget holders during the planning process on realistic funding plans, and support them in annual revisions
  • Provide technical review of the funding plans to ensure that they tally with the operational plans and budgets
  • Maintain an overview of the funding situation of all current annual plans and emergency appeals in the four countries, continuously identifying gaps in funding and funding priorities
  • Establish and utilise tracking tools to monitor hard and soft pledges for all incoming funding
  • Input to regional and global SEP planning process and donor engagement plans

Job Duties and Responsibilities (continued)

Pledge and Grants Management (10%)

  • Process all pledges properly and in a timely manner
  • Ensure that relevant updates in the registration system are included, and that pledges reflecting agreed criteria are shared with donors and understood by relevant budget holders
  • Ensure that budget holders and finance team are aware and receive information on grant agreements and donor requirements
  • In close cooperation with budget holders ensure that renegotiation of pledge requirements and timeframe extensions take place on time
  • Ensure timely follow up on pledge payment arrangements
  • Ensure that all prospect funding and hard pledges are duly logged and registered in IFRC systems
  • Ensure regular follow up between SEP, finance team and budget holders of pledge implementation rates and donor requirements to meet quality standards and conditions of specific grants
  • Work with Communications teams to ensure donor visibility requirements are met
  • Review and ensure quality and compliance of grant applications, funding proposals and reports
  • Ensure consistency and compliance to grant management procedures in view of achieving quality reporting and accountability
  • Undertake occasional monitoring visits to implementation areas of grants

National Society Fundraising Capacity Building (20%)

  • Provide technical advice and guidance to National Societies in the cluster on funding opportunities and proposal development
  • Support the Domestic Fundraising through planning and implementation programmes to build National Societies’ domestic resource mobilisation capacities
  • Support the organisation of fundraising skill shares, webinars, and training sessions, facilitating training sessions in the post-holder’s areas of expertise
  • Ensure National Societies in the sub-region have equitable access to resources and initiatives via the Virtual Fundraising Hub such as Peer Review, International Fundraising Skill share, investment mechanisms and digital tools implementation

Education

  • University degree in a relevant discipline (ex. g. International Relations, Marketing, Humanitarian Affairs, Business Administration, Economics, Finance).
  • Master’s degree in a relevant discipline (ex. g. International Relations, Marketing, Humanitarian Affairs, Business Administration, Economics, Finance).
  • Relevant professional training courses (Red Cross/Red Crescent related, humanitarian and development sector, management)

Experience

  • At least 7 years of working experience out of which 5 years relevant experience in managing relations with donors and partners.
  • Red Cross Red Crescent work experience
  • Experience in managing strong relationships with multiple donors and partners
  • Work experience with other international organizations, large NGOs, and/or governmental development agencies
  • Experience in securing high levels of quality funding from multilateral, financial institutions, governments, or the private sector
  • Experience in developing winning funding proposals and grant applications
  • Experience in developing and implementing funding plans

Knowledge, Skills and Language

  • Knowledge of fundraising and marketing tools and techniques
  • Knowledge of IFRC systems and processes in pledge management, planning, reporting systems and financial management
  • Knowledge of private sector funding priorities and ways of working
  • Knowledge of multilateral and institutional donor requirements and ways of working
  • Knowledge of and skills in tracking open calls for proposals from key donor institutions
  • Excellent knowledge of Excel,, development and interpretation of graphs and charts for analysis and monitoring
  • Strong knowledge of information-sharing tools
  • Strong knowledge of reporting systems and guidelines
  • Highly organized, with the ability to work as a strong team player
  • Ability to coordinate with teams based in different geographic locations
  • Ability to work in a multicultural, multilingual, multi-disciplinary environment
  • Excellent communication, presentation, and negotiation skills
  • relationship-building and relationship-building skills
  • Strong budgeting and finance management skills
  • Demonstrated skills in analytical and strategic thinking high-quality
  • Track record in producing high quality work under short deadlines and ability to manage competing priorities under pressure
  • Excellent writing and editing skills in English

Language:

  • Fluently spoken and written English
  • Fluently spoken and written French
  • Good command of another IFRC official language (Spanish or Arabic)

Competencies and Values

  • Professionalism
  • Communications
  • Teamwork
  • National Society relations
  • Building alliances
  • Accountability
  • Innovation

Comments

Women’s applications are highly recommended.

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