Asian Development Bank
The mission of the Asian Development Bank (ADB) is to help its developing member countries to reduce poverty and improve the quality of life of their people through inclusive and environmentally sustainable growth and regional integration. The ADB Group comprises the ADB and the Asian Development Fund (ADF), the concessional window which provides support to the poorest regional member countries.
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This is a fixed term appointment or assignment for senior staff, for a period of 3 years. This opening is open to internal and external applicants.
If you are selected as an external candidate, the appointment may be extended for a period of up to 3 years per extension, or not renewed. In case of extension, staff may continue in the position for another term of up to 3 years.
At the end of the initial period, ADB, as its discretion may: (a) renew a fixed term appointment or assignment, (b) not renew a fixed term appointment.
Fixed-term appointments or assignments for senior staff are subject to terms and conditions determined by ADB as indicated in all relevant policies.
Position title upon appointment is Director.
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Procurement Division 2 (PFP2) within the Procurement, Portfolio and Financial Management Department (PPFD). PPFD manages three business lines: (i) sovereign operations procurement management, including development/update of procurement policies, guidelines, regulations, technical guidance notes, standard bidding documents and user’s guides; ADB-administered consultant recruitment; Executing Agency procurement reviews; end-to-end procurement support to regional departments and DMCs; and business outreach to the private sector; (ii) Bank-wide portfolio management, including oversight on overall project implementation, portfolio analytics, data support, and project performance management; and (iii) sovereign operations’ financial management, including development/update of project financial management policies, guidelines, and technical guidance notes, and oversight of project financial management performance to ensure that proceeds of any loan made, guaranteed, or participated in by ADB are used only for the purposes for which the loan was granted and with due attention to considerations of economy and efficiency. PPFD also manages knowledge sharing and capacity building over the above three business lines to staff from both ADB and DMCs. PFP2 currently oversees procurement operations in South Asia, East Asia, and the Pacific. In addition, PFP2 leads on consulting procurement bank-wide.
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The Director is expected to complete a variety of tasks, covering all or a combination of the following functions: (i) lead the planning, implementation and supervision of the division’s vision, goals, strategies and work program in support of PPFD and ADB goals; (ii) support the delivery of the annual results-based work plan of PPFD; (iii) oversee staff management, quality of work, and ensure the achievement of objectives of the division; (iv) support external and internal relations, coordination and consultation initiatives for the department, including operational support to regional departments, resident missions and other departments; and (v) provide guidance on day-to-day operational issues and compliance with ADB policies.
The incumbent will report to Director General, PPFD and supervise International, National and Administrative Staff.
Leadership and Strategic Management
- In consultation with Director, Procurement Division 1 (PFP1), develops and agrees on the procurement elements of the PPFD Roadmap, and procurement results based workplan (RBWP) providing leadership in planning, implementing, and supervising and monitoring the quality of outputs and the achievement of medium- and long-term goals and shared objectives for PFP1and PFP2.
- Provides leadership in professional and operational matters, taking the lead in contributing new or innovative approaches to policy and operational issues.
- Participates actively as a key member of the PPFD management team in providing advice and suggestions to Management, Director General, PPFD, and other senior staff on the full range of PPFD products and issues.
- Participates actively as a key member of PPFD management team in shaping and implementing continuous improvement in the implementation of the procurement framework and IT systems with focus on decentralization and delegation and defining new areas of PPFD focus to support ADB’s overall goals.
- Leads on and is accountable for the quality control and quality assurance of the procurement framework in assigned areas of operations.
- Oversees the content, preparation, development, and publication of ADB’s Annual Procurement Report.
- In consultation with Director, PFP1, develops and maintains recruitment and staffing plans, including placement of procurement staff in ADB sector teams leading project processing and implementation and country teams leading country systems diagnostic and development.
- Ensures that the knowledge framework and documents supporting the procurement function remain current and reflect emerging needs and best practices.
Procurement of Goods and Works
- Oversees the support provided by PFP2 to sector and country teams in the assessment of developing member countries (DMCs) procurement systems.
- Leads and supervises the work of the PFP2’s procurement specialists on transactional procurement reviews in the areas of project planning and implementation.
- Engages as necessary with the Sectors Group, Regional Departments and other key stake-holders to resolve procurement issues consistent with ADB’s procurement framework and ADB’s duty of fiduciary oversight.
- Leads on PPFD’s response on specific procurement issues as assigned by DG, PPFD.
Consultants Selection and Engagement
- Coordinates and supervises PFP2 staff undertaking the selection of consultants, including shortlisting, invitation to submit proposals, evaluation of proposals, price envelope opening procedure, Consultant Selection Committee meetings, and contract negotiations.
- Provides guidance to staff in the preparation and review of ADB loan/TA documents, terms of reference, consultant cost estimates, recruitment, and implementation procedures.
- Supervises PFP2’s overview and support of project processing and supervision activities, management information on loan processing, administration, and reporting, to find solutions to procurement issues, overcoming delays faced with procurement during project implementation.
- Supervises the Consulting Services Unit (CSU) and oversees ADB’s consulting services processes, procedures and reporting, including Consultant Management System (CMS).
- Oversees processing and implementation of TA for building institutional capacity in the procurement of goods, works and services, as well as project implementation in DMCs.
- Participates actively in business outreach and business intelligence activities, including organizing seminars in member countries to promote ADB business opportunities among suppliers and contractors.
- Approves procurement risk assessments, executing agency capacity assessments, procurement reviews for efficient implementation, and PPFD contributions to ADB’s governance and anticorruption initiatives.
Internal and External Relations and Coordination
- Actively and creatively builds strong relationships with the full range of PPFD development partners, including other development institutions, and the private sector.
- Coordinates with the World Bank, other international financial institutions, and industry on the harmonization of procurement and consultant policies, practices, and procedures, including amending existing practices and procedures and developing new practices and procedures, as necessary.
- Ensures full and effective PPFD coordination and cooperation with other ADB departments, both operational and non-operational, and resident missions.
- Acts as procurement focal as assigned by DG, PPFD in engagements with the President and Board of Directors.
- Initiates updates to ADB’s Procurement Regulations, procurement manuals, guidance notes, staff instructions, project administration instructions related to consulting services and procurement.
- Streamlines project administration procedures and staff instructions, project administration manuals, procurement guidelines, etc. for the guidance of ADB staff and other users, and loan documents for project implementation procedures.
- Maintains performance evaluation reports on consultants’ performance for reference purposes in the selection of consultants.
- Creates and leads multidisciplinary teams and ensures the overall quality of its work.
- Manages the performance of teams and individuals, providing clear direction and regular monitoring and feedback on performance.
- Provides coaching and mentoring to team and individuals and ensures their ongoing learning and development.
- Provides strong and accessible leadership to the Division’s staff, identifying, developing, and encouraging excellence in all aspects of the Division’s strategic, operational, and analytical work.
- Provides guidance and counsel to the Division’s staff to resolve complex operational issues.
Relevant Experience & Requirements
- Master’s degree, or equivalent, in Procurement, Business/Public Administration, Economics, Engineering, Finance, Law, or other related fields. University degree in Business Administration, Economics, Engineering, Finance, Law, or other related fields and at least 10 years specialized experience relevant to the position can be considered
- At least 15 years of relevant professional technical experience with a solid and proven track record in analyzing and structuring complex infrastructure procurement transactions resulting in practical solutions to clients
- Proven management and leadership abilities, with demonstrated performance in creating, motivating, and leading diverse teams of highly qualified professionals
- Outstanding analytical, communication, interpersonal and negotiating skills
- Detailed working knowledge of multilateral development bank (MDB) operational policies and procedures
- Familiarity with ADB’s or other comparable MDB’s current procurement and consulting services policies and procedures
- Ability to effectively interact with Board members, senior government officials, counterpart staff at all levels
- Broad experience in the processing and administration of variety of projects
- Excellent oral and written communication skills in English
- International experience working in several countries
- Please refer to the link for ADB Competency Framework for IS7/8.
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.
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Working hours (%): 80-100%
Type of contract: Staff (Permanent and Fixed Term)
Macro-area: South / East Asia and Pacific
Level of experience: Executive Level
Area of work: Leadership and Management
Type of organisation: Multilateral Organisations
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