The University of Memphis
|Advertised Title||Event & Scheduling Coordinator|
|Campus Location||Main Campus (Memphis, TN)|
|Department||Conference and Event Services|
|Minimum Position Qualifications||Bachelor’s degree and two years of appropriate experience. A valid driver’s licenses is required. An equivalent combination of education, training and experience may be substituted for the degree requirement.
|Special Conditions||This is a Limited Position contingent upon funding availability.
The department is especially interested in candidates with experience in an Event Management software.
|Work Schedule||Monday – Friday
8:00 a.m – 4:30 p.m.
Frequently works/travels beyond normal work schedule.
|Open Until Screening Begins||No|
|Hiring Range||45,000 per year|
|Full-Time/Part-Time||Full-Time: Benefits Eligible|
|Working Conditions||While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.|
|Additional Working Conditions|
|Special Instructions to Applicants||All applications must be submitted online at workforum.memphis.edu
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed. Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
|Is this posting for UofM employees only?||No|
|Positions Supervised||Will supervise student workers.|
|Knowledge, Skills, and Abilities|
|Additional Position Information|
|Duties & Responsibilities||Process reservation requests in EMS with accurate data entry and thorough information about meetings and events-to include description, accurate date and time entry, set-ups and audio visual needs.|
|Duties & Responsibilities||Assist all internal and external clients with reservation and space inquirers and
|Duties & Responsibilities||Serve as the main contact for assigned internal and external clients, coordinating client’s bookings, managing event details, and communicating University policies and procedures as necessary.|
|Duties & Responsibilities||Ensure client satisfaction through fostering clear and constructive communications with clients and assist with selecting appropriate service vendors and departments such as food services, campus police, parking, etc. to ensure that service capabilities and client expectations are consistent.|
|Duties & Responsibilities||Prepare client Banquet Event Orders (BEO), confirmations and post-event follow up and customer evaluations. Ensure all vendor invoices are submitted to accounting and paid.|
|Duties & Responsibilities||Consult with and advise full-service clients, including the International Cotton Institute, on matters of program format, venue options, and budget/registration fees. Manage full-service client budgets, including cost estimates, internal accounting controls and reconciliation procedures. Track time allocated to client programming and other related activities.|
|Duties & Responsibilities||Performs other duties as assigned.|
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