Finance, Admin and Procurement Senior Assistant, Santo Domingo, Dominican Republic - Tenders Global

Finance, Admin and Procurement Senior Assistant, Santo Domingo, Dominican Republic

Global Green Growth Institute (GGGI)

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Based in Santo Domingo, the Finance, Admin and Procurement Senior Assistant will support GGGI Dominican Republic Program on finance, admin and procurement activities to respond to requirements, rules, and systems established by GGGI and the GCF. S/he will be responsible for supporting technical teams to conduct procurement, administrative and human resources tasks in compliance of policies, rules, guidelines, decisions, and processes.

The position assists the integration of operations enabling services pertaining to financial management for the GGGI-Dominican Republic Program and supporting the rest of the Dominican Republic team to ensure effective delivery and success in-country operations.

The Finance, Admin and Procurement Senior Assistant will work within the premises of the Ministry of Environment and Natural Resources, and report to GGGI Deputy Head of Programs and Investment Lead for Latin America and the Caribbean.

INTRODUCTION

 

The Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as green growth, which targets key aspects of economic performance such a poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and the private sector to help build strong economies that are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change. GGGI supports stakeholders through complementary and integrated workstreams that deliver comprehensive products designed to assist in developing, financing, and mainstreaming green growth in national economic development plans.

GGGI has a diverse portfolio of programs in developing countries around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries’ development priorities.

GGGI in collaboration with the Ministry of Environment and Natural Resources of the Government of the Dominican Republic is rolling out a 36-month technical assistance program to the Government of the Dominican Republic titled “Mobilizing International Climate Finance and Private Investments for Low-Carbon Development in the Dominican Republic”. The program, funded by the Green Climate Fund (GCF) Readiness and Preparatory Support Program, aims to enhance the institutional capacity, strategic frameworks, and project pipeline of the Government of the Dominican Republic to increase the mobilization of national and international climate finance and private investments for the implementation if the nationally determined contribution (NDC) and low carbon development

 

CONTEXT

 

In its updated NDC, submitted to the United Nations Framework Convention on Climate Change (UNFCCC), the Government of the Dominican Republic commits to cut emissions by 27% by 2030, compared to business as usual (BAU) scenario.[1] The achievement of this target is heavily dependent on external finance from development partners and developed economies. The country´s unconditional greenhouse gas (GHG) emissions reduction target is just 7%, with the remaining 20% reduction being conditional on external financing. The government estimates that the achievement of its NDC mitigation target will require investments in the measure of US$ 8,916,950,000.[2]

The significant investments and efforts required for the Dominican Republic to adapt to and mitigate climate change risk being hampered by the impact of the COVID-pandemic which deteriorated the country´s economic outlook, leaving little fiscal and policy space to pursue priority climate change adaptation and mitigation initiatives.  As a result, the Government of the Dominican Republic under the leadership of the Ministry of Environment and Natural Resources has embarked on an ambitious effort to increase the efficiency of its climate finance ecosystem by diversifying the country´s donor engagement, accessing underutilized climate funds and developing new and innovative finance mechanisms to de-risk mitigation and adaptation projects in an attempt to mobilize finance from the private sector to contribute an estimated 71% of the investments required to meet the country´s unconditional mitigation targets.[3]

GGGI program aims to support the Government of the Dominican Republic’s climate finance efforts by delivering a set of complementary workstreams:

  1. Developing the Dominican Republic´s National Climate Finance Strategy to plan, enable and guide the access and use of domestic and international climate finance as mandated by the country´s NDC.
  2. Increasing the Dominican Republic´s institutional capacity to access international climate finance by supporting the accreditation of two candidate Direct Access Entities (DAEs) and the establishment, operationalization and capitalization of a National Financing Vehicle tasked with receiving, holding and distributing climate finance from international sources to national priority projects.
  3. Supporting the Dominican Republic´s capital market´s readiness assessment and advancing go-to-market activities for a sovereign green bond issuance and debt for climate swap transactions to raise affordable long-term finance earmarked to climate change adaptation and mitigation projects and programs.
  4. Greening the Dominican Republic´s banking sector by providing technical assistance to local financial institutions to integrate environmental and social standards into their processes, procedures, and instruments to increase the availability of green finance for private sector-led low-carbon projects.
  5. Increasing the Government of the Dominican Republic’s institutional capacity to integrate environmental, social and climate change considerations into public-private partnership (PPP) processes and projects.
  6. Expanding and materializing the country’s ecotourism potential and its contribution to post-COVID economic recovery and nature conservation.
  7. Providing strategic guidance to close the growing mismatch between educational services and the job market, with focus on green job creation and green entrepreneurship by developing and implementing the country´s first Green Vocational Education and Training Strategy and program with the goal of creating 436,065 new green jobs by 2026.

 

PURPOSE

 

  • Ensure that financial management of the Dominican Republic program are carried out effectively
  • Execute the financial management of the Dominican Republic program, including budget development and monitoring, donor reporting, procurement and audit support.
  • Review of TimeSheets and spending against budgets;
  • Support  procurement processes of consulting firms and service providers in compliance with the GCF Grant Agreement conditions, GGGI’s Rules and Regulations, and internal systems set up to conduct the process;
  • Support hiring processes of staff and consultants in compliance with the GCF Grant Agreement conditions, GGGI’s Rules and Regulations, and internal systems set up to conduct the process;
  • Support portfolio management review by producing perioding reports for the Program Lead and Program Steering Committee;
  • Provide day to day support to the evaluation of the program operation effectiveness and cost-efficiency,
  • Take responsibility for day-to-day administration activities needed for the successful implementation of the project. Perform other administrative support as required, including note taking, agenda development, calendar updates and scheduling of meetings;

 

 ENGAGEMENT

 

  • Working closely with the Program Lead, the Finance, Admin and Procurement Senior Assistant will support the program implementation in all aspects related to financial monitoring, budgeting, procurement planning, human resources, administration, project preparation and closing;
  • Conduct all budgeting and program financial execution and monitoring tasks in a timely and accurfate manner;
  • Manage supplier relations with consulting firms, consultants, service providers and suppliers;
  • Support and motivate GGGI in-country staff and individual consultants to know and to adopt efficiently and effectively GGGI’s rules, regulations, processes, and systems related to finance and procurement processes;
  • Support the team in preparation of financial reporting and record-keeping complying with donor requirements;
  • Coordinates communications with donor focal points for indicated projects for finance and procurement related communications;

 

 DELIVERY

 

  • Consolidate financial analyses and reports and papers for the GCF, Program Steering Committee, GGGI Management team and GGGI Program Lead
  • Take responsibility for day-to-day administration activities as needed. Perform other administrative support as required in support to Senior Finance & Procurement Senior Associate.
  • Prepare and ensure  validation of Terms of Reference
  • Develop and deliver onboarding material to new staff and consultants
  • Develop, monitor and propose revisions to financial and procurement plans
  • Develop and submit requests to the GCF and GGGI MT to obtain approval for the revision of financial and procurement plans
  • Ensure the appropriate use of GGGI budget tools and systems by team members
  • Support the preparation and presentation of budget execution reports monthly, quarterly, and yearly, including requests for auditing purposes and donor financial reporting;
  • Support the provision of required inputs for carrying out internal/external audits in compliance with the requirements and standards of GGGI and respective donors;
  • Guide the adequate and efficient use of relevant management and financial modules of GGGI’s Enterprise Resource Planning (ERP) System for the Country Program;
  • Develop and keep updated the tools for monitoring projects execution of work plan and tasks;
  • Develop and keep updated the tools for monitoring procurement planning, execution and amendment process;
  • Support and train the team in the use of collaborative-work tools;

 

REQUIREMENTS
QUALIFICATIONS

 

  • At least three years of relevant experience in administration roles, planning and implementation of development plans as well as budgets; preferably in international organizations at the local level;
  • Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.);
  • Strong oral and written English is required.
  • Ability to prepare written reports and business correspondence, both in Spanish and English;
  • Ability to work well under pressure and have a flexible approach to tasks given;
  • Experience/knowledge of green growth and sustainable development is a plus.
  • Experience with resource planning softwares is a plus (e.g. ERP)
  • Must be a Dominican Republic citizen;

 

FUNCTIONAL

 

  • Able to achieve results in a quality, timely, and cost-effective way. Sees priorities, plans the efficient use of resources, and monitors progress against objectives;
  • Seek opportunities to improve processes and outcomes. Frequently review performance to identify areas to develop;
  • Respond positively to change and able to adapt quickly to new situations. Able to take on a diverse range of tasks equally effectively;
  • Expertise with reliable hands in Microsoft Office;
  • Exceptional ability to pay attention to details and accuracy, particularly when it comes to budgets, receipt and invoice organization, etc.;
  • Fast learner, quick to adapt to new environment, systems and bring an immediate contribution. High literacy with systems, processes, and high level of analytical and logical thinking;
  • Self-initiative, motivated, and team-oriented, with the capacity to work under pressure and with little supervision;
  • Service-oriented to internal and external clients, with demonstrated abilities to find solutions, resolve problems, and overcome challenges.

 

CORPORATE

 

  • Understands and actively supports GGGI’s mission, vision, and values.
  • Promotes an organizational culture of trust, transparency, respect, and partnership.
  • Has strong client orientation.
  • Processes and shares information easily and is excellent at problem solving.
  • Manages emotions and stress positively, builds rapport and resolves conflict easily.
  • Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.

 


[2] Ibid.


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