Financial and Accounting Support - Tenders Global

Financial and Accounting Support

Colorado State University

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Posting Details
Posting Detail Information

Working Title Financial and Accounting Support
Position Location Fort Collins, CO
Is this position eligible for hybrid or remote work? No
Research Professional Position No
Posting Number 202202012AP
Position Type Admin Professional/ Research Professional
Classification Title Research Coordinator
Number of Vacancies
Work Hours/Week 40
Proposed Annual Salary Range $40,000 – 43,000
Employee Benefits Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/ .
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 01/29/2023
Description of Work Unit Colorado State University (CSU) is a tier one Carnegie Research Institution and a recognized leader in infectious disease research. The Department of Microbiology, Immunology and Pathology (DMIP) is a large academic and research department in the College of Veterinary Medicine and Biomedical Sciences (CVMBS) at CSU. Currently, MIP has 80+ faculty and 500+ total employees. The DMIP financial support team manages $20-$25M in research activity each year plus $9.4M in appropriated funds, as well as cash funded activities. This position will be located in the Microbiology Building on CSU’s main campus. CSU offers employee benefits including but not limited to the following:

  • Full-time administrative professional employees accrue nearly five weeks of paid annual leave and 15 days of paid sick leave every year as well as 10 designated holidays. Part-time employees accrue the same benefits on a proportional basis.
  • CSU offers comprehensive health benefits and insurance plans to our employees, significant others and/or their families. For more information see: http://www.hrs.colostate.edu/benefits/fap-insplans-ancillary.html.
  • CSU is not a social security employer. Administrative Professionals participate in a defined contribution plan (DCP) for retirement savings. CSU automatically contributes an amount equal to 12% of the pre-tax monthly salary and employees contribute an additional 8%. For more information, please see: http://www.hrs.colostate.edu/benefits/mandatory-retirement-plans.html.
    CSU offers 9 credits of higher education per fiscal year for a full-time employee. For more information regarding the employee study privilege, please go to http://www.hrs.colostate.edu/benefits/study-privilege.html . Part-time employees accrue similar benefits on a prorated basis.
  • For a full list of CSU benefits and additional information, please see: http://www.hrs.colostate.edu/benefits. Fort Collins is consistently ranked as one of the “Best Places to Live in America,” with similar designations from numerous magazines and polls since 2005 (see: http://www.fcgov.com/visitor/fcfacts.php ).

Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

Position Summary The Financial and Accounting Support position provides professional, comprehensive guidance in developing and executing fiscal strategies, policies and procedures in support of the overall strategic missions of CSU, CVMBS, and DMIP including the department programs, pre and post-award contract and grant activities, etc. Specifically this involves budget development and implementation; oversight, guidance and direction for fiscal operations and management; and extensive knowledge of compliance requirements for federal OMB Uniform Guidance, university and state fiscal rules, sponsor requirements, donor intentions and other rules and regulations as applicable.
The position works in conjunction with the DMIP accounting and administrative team, and reports to the Financial & Accounting Manager. Due to the nature of the department’s work, this will be an in-person position located at the Microbiology Building. DMIP’s mission is to develop strong knowledge and understanding of the oversight environment and to assist with the development of best practices which enable effective, accurate management of the financial policies, processes, and activities. Effective communication skills are required to articulate financial management plans, policies, and practices to the faculty, staff, and other personnel. Successful execution requires extensive communication, coordination, and collaboration across many levels of the University.
Required Job Qualifications
  • Bachelor’s degree in accounting, finance, business administration, or related field at time of hire.
  • Proficiency working with the Microsoft Office Suite.
  • Advanced experience with Microsoft Excel including calculations, formulas, and formatting.
  • Demonstrated attention to detail, and effective communication skills both verbal and written based on application materials submitted.
  • Experience working in a team environment.
Preferred Job Qualifications
  • Related accounting or business experience.
  • Financial working knowledge or grant management within an institution of higher education.
  • Experience managing multiple, complex, changing projects and deadlines; identifying applicable action points and affected parties; and initiating subsequent, relevant responses.
  • Experience interpreting and ensuring compliance with regulatory policy, including Uniform Guidance, OMB Circulars, and Federal Cost Accounting Standards.
  • Experience with Kuali Financial and Research Systems.
  • Experience with iLabs billing and equipment scheduling system.
  • Experience calculating billing rates applying Federal Cost Accounting Standards
Diversity Statement Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Financial and Research Project Management
Duty/Responsibility
  • This position manages accounting operations which include appropriated funds, intramural and extramural research funds, indirect cost returns and other fund sources.
  • Forecasts future commitments and spend rates to minimize over-expenditures, and advises PIs on account status, projections, and spending plans keeping them apprised of University, State, and Federal rules and regulations.
  • For sponsored projects, develop progress and final project reports as required. Ensure all projects close on time and within budget.
  • Reconcile and analyze financial transactions for authenticity and allowability, evaluate and justify expenditure redistributions and contact appropriate entities to initiate corrections. •Reconcile account activity to the Kuali Financial System (KFS), the system of record.
  • Working with the PIs, initiate annual staffing sheets, monitor and implement staffing re-distributions as needed throughout the year. Advise PIs when staffing patterns shift and redistributions are required.
  • Provide accurate, timely and meaningful reports to PIs, account holders (“account supervisors”) and others both in standard, periodic formats, and/or customized reports as requested.
  • Act as liaison between departmental personnel and Sponsored Programs, Business and Financial Services and/or the CVMBS College Office regarding accounting and finance, budgets, staffing, sponsored projects, purchasing, contracting, and other issues as identified.
  • Review and approve financial transactions and balances; assure accurate time and effort allocations; complete account reconciliations; and identify / correct errors while implementing effective means to avoid future recurrences.
  • Manage and track start-up accounts for new faculty to ensure funds are expended in a timely and appropriate fashion.
  • Other duties as assigned.
Percentage Of Time 65
Job Duty Category Internal and External Billing Process Support
Duty/Responsibility
  • Complete monthly billing processes for recharge centers (21) and general operations (22) activities including reviewing raw billing data, following up with customers and core facility managers to ensure accuracy and completeness of billing data.
  • Provide oversight of iLabs billing and scheduling system for core facilities. Provide guidance and training for users and lab managers campus-wide.
  • Process billing, receivable, and receipt entries in the financial system (KFS). Process correcting and/or accrual entries, as needed.
  • Maintain cash receipt log and follow up on outstanding receivables from external customers.
Percentage Of Time 20
Job Duty Category Grant Facilitation (Pre-Award Support)
Duty/Responsibility
  • Identify sponsored research funding opportunities using multiple databases and coordinate weekly emails notifying faculty of the opportunities.
  • Cross train with the MIP Financial and Accounting Team on proposal responsibilities including the different types of contract and grant proposal processes, the application of Uniform Guidance and other applicable guidelines for proposal purposes, scope of work, budget development and other pre-award support duties as assigned.
Percentage Of Time 5
Job Duty Category Other Financial Support Duties
Duty/Responsibility
  • Track open purchase orders (POs), coordinate with lab personnel to ensure POs are closed in a timely manner, obtain invoices for POs when items are received and work with Accounts Payable to pay vendors and close POs.
  • Monitor automatic internal charges to ensure proper backup documentation is received and retained.
  • Assist with other accounting and support duties as needed.
Percentage Of Time 10

Application Details

Special Instructions to Applicants Please submit a resume, cover letter and contact information of three (3) professional references. In your cover letter, specifically address the required and preferred job qualifications of this position. References will not be contacted without prior notification of candidates.
For full consideration, please apply on or before 01/29/2023 by 11:59PM MST. Position will remain open until filled. 
References will not be contacted without prior notification of candidates.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact Madi Ballard – [email protected]
EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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