Financial and Accounting Support

• Full-time administrative professional employees accrue nearly five weeks of paid annual leave and 15 days of paid sick leave every year as well as 10 designated holidays. Part-time employees accrue the same benefits on a proportional basis.
• CSU offers comprehensive health benefits and insurance plans to our employees, significant others and/or their families. For more information see: http://www.hrs.colostate.edu/benefits/fap-insplans-ancillary.html.
• CSU is not a social security employer. Administrative Professionals participate in a defined contribution plan (DCP) for retirement savings. CSU automatically contributes an amount equal to 12% of the pre-tax monthly salary and employees contribute an additional 8%. For more information, please see: http://www.hrs.colostate.edu/benefits/mandatory-retirement-plans.html.
  • CSU offers 9 credits of higher education per fiscal year for a full-time employee. For more information regarding the employee study privilege, please go to http://www.hrs.colostate.edu/benefits/study-privilege.html . Part-time employees accrue similar benefits on a prorated basis.
• For a full list of CSU benefits and additional information, please see: http://www.hrs.colostate.edu/benefits. Fort Collins is consistently ranked as one of the “Best Places to Live in America,” with similar designations from numerous magazines and polls since 2005 (see: http://www.fcgov.com/visitor/fcfacts.php ).

Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

• Bachelor’s degree in accounting, finance, business administration, or related field at time of hire.
• Proficiency working with the Microsoft Office Suite.
• Advanced experience with Microsoft Excel including calculations, formulas, and formatting.
• Demonstrated attention to detail, and effective communication skills both verbal and written based on application materials submitted.
• Experience working in a team environment.

• Related accounting or business experience.
• Financial working knowledge or grant management within an institution of higher education.
• Experience managing multiple, complex, changing projects and deadlines; identifying applicable action points and affected parties; and initiating subsequent, relevant responses.
• Experience interpreting and ensuring compliance with regulatory policy, including Uniform Guidance, OMB Circulars, and Federal Cost Accounting Standards.
• Experience with Kuali Financial and Research Systems.
• Experience with iLabs billing and equipment scheduling system.
• Experience calculating billing rates applying Federal Cost Accounting Standards

• This position manages accounting operations which include appropriated funds, intramural and extramural research funds, indirect cost returns and other fund sources.
• Forecasts future commitments and spend rates to minimize over-expenditures, and advises PIs on account status, projections, and spending plans keeping them apprised of University, State, and Federal rules and regulations.
• For sponsored projects, develop progress and final project reports as required. Ensure all projects close on time and within budget.
• Reconcile and analyze financial transactions for authenticity and allowability, evaluate and justify expenditure redistributions and contact appropriate entities to initiate corrections. •Reconcile account activity to the Kuali Financial System (KFS), the system of record.
• Working with the PIs, initiate annual staffing sheets, monitor and implement staffing re-distributions as needed throughout the year. Advise PIs when staffing patterns shift and redistributions are required.
• Provide accurate, timely and meaningful reports to PIs, account holders (“account supervisors”) and others both in standard, periodic formats, and/or customized reports as requested.
• Act as liaison between departmental personnel and Sponsored Programs, Business and Financial Services and/or the CVMBS College Office regarding accounting and finance, budgets, staffing, sponsored projects, purchasing, contracting, and other issues as identified.
• Review and approve financial transactions and balances; assure accurate time and effort allocations; complete account reconciliations; and identify / correct errors while implementing effective means to avoid future recurrences.
• Manage and track start-up accounts for new faculty to ensure funds are expended in a timely and appropriate fashion.
• Other duties as assigned.

• Complete monthly billing processes for recharge centers (21) and general operations (22) activities including reviewing raw billing data, following up with customers and core facility managers to ensure accuracy and completeness of billing data.
• Provide oversight of iLabs billing and scheduling system for core facilities. Provide guidance and training for users and lab managers campus-wide.
• Process billing, receivable, and receipt entries in the financial system (KFS). Process correcting and/or accrual entries, as needed.
• Maintain cash receipt log and follow up on outstanding receivables from external customers.

• Identify sponsored research funding opportunities using multiple databases and coordinate weekly emails notifying faculty of the opportunities.
• Cross train with the MIP Financial and Accounting Team on proposal responsibilities including the different types of contract and grant proposal processes, the application of Uniform Guidance and other applicable guidelines for proposal purposes, scope of work, budget development and other pre-award support duties as assigned.

• Track open purchase orders (POs), coordinate with lab personnel to ensure POs are closed in a timely manner, obtain invoices for POs when items are received and work with Accounts Payable to pay vendors and close POs.
• Monitor automatic internal charges to ensure proper backup documentation is received and retained.
• Assist with other accounting and support duties as needed.