Financial Specialist

Under the direction and supervision of the Department of Anesthesiology Finance Associate Director, the Financial Specialist II offers financial management and transaction processing support to an SMPH department. This position serves as the primary resource for departmental activities related to expense reimbursements, purchasing, monitoring, tracking, and analyzing financial transactions, as well as handling various other financial tasks. The incumbent provides support for the department chair and administrator, as well as for faculty, staff, and students.

• 10% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• 10% Creates general reporting for transactions
• 10% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
• 10% Audits or reconciles original purchase documents with payments
• 5% Reallocates expenses to appropriate funding strings
• 10% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
• 15% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
• 10% Reviews transaction processing internal controls and recommends policies and procedures
• 10% Support Department Operational services, with building maintenance requests, maintain and order office supplies, faculty lab coats, and business card orders, departmental shipping assistance
• 10% Departmental Property Administrator, tag and track all Capital Assets, oversee disposition of obsolete/broken capital items, maintain Capital Equipment Asset Inventory, perform necessary regulatory audits

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Preferred
H.S. Diploma
Preference given for applicants with a 2-year associate degree in accounting from an accredited post-secondary school or commensurate experience and training.

Required:
– Demonstrated professional experience with administrative or fiscal coordination.
– Experience and proficiency with Microsoft Office, particularly Excel and Outlook.
– Experience learning and complying with a variety of policies.
Preferred:
– Experience with UW-Madison Purchasing, fiscal, travel, and/or administration.
– Ability to multi-task and transition quickly between priorities to address specific situations.
– Knowledge and understanding of generally accepted governmental accounting and auditing principles.

Typical business hours are Monday – Friday 7:45am – 4:30pm. Schedule can be modified upon hire.

Full Time: 100%
The Department of Anesthesiology implemented a hybrid work option, which will provide this position the potential to work remotely up to two days per week after 90 days of employment with the department; pending approval from their supervisor. This hybrid option is under continuous assessment and evaluation going forward.

Ongoing/Renewable

Minimum $20.00 HOURLY
Depending on Qualifications
The starting salary for the position is $20.00 per hour, but is negotiable based on experience and qualifications.

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
This vacancy is being announced simultaneously with Position Vacancy (Job #) 291551; please note that only one vacancy exists. Having two position vacancy listings allows the School of Medicine and Public Health to consider candidates with both Financial Specialist II and Accountant I credentials for this position.

To apply for this position, please click on the “Apply Now” button. You will be asked to upload a current resume/CV and a cover letter briefly describing how you meet the minimum/preferred qualifications for the position. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Heena Kansara
[email protected]
608-262-9397
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Financial Specialist II(FN007)

A53-MEDICAL SCHOOL/ANESTHESIOLOGY/ANESTHESIO

University Staff-Ongoing

291552-CP