Fiscal Assistant I - SG Finance - Tenders Global

Fiscal Assistant I – SG Finance

University of Florida

Classification Title:

Fiscal Assistant I

Job Description:
  • Initial customer service representative for SG Finance. 
  • Determine the correct path for directing customer inquiries regarding SG Finance; direct students and staff members to whom they need to speak with to resolve a given issue. 
  • Print student activity requests (SAR) (from Docutraq*) at the procurement step and distribute copy to the appropriate personnel in the SG Finance Office.  (Docutraq is a custom computer program that tracks and maintains feedback to customers on the status of their requests.)
  • Establish new vendors in UF vendor system as needed.
  • Create travel requests as needed.
  • Supervise student assistants that staff the front desk and greet customers. 
  • Responsible for training, evaluating, and scheduling student assistants to ensure front desk is staffed during normal business hours.
  • Prepares student reimbursements and travel expense reports with help from the student assistants.
  • Assist cashier with receipt of cash deposits from student organizations; receiving funds from SG and student organizations, then create deposit transmittal forms to ready funds for deposit.
  • Receive and distribute student orders that are delivered to the SG Finance Office.
  • Execute procurement card (p-card) transactions for student organizations. 
  • P-card holder; schedule appointments, and makes procurements using the University of Florida (UF) Visa credit card. 
  • Comply with all UF policies and regulations regarding use and accountability for p-cards.
  • Coordinate contracts for lecturers and musical groups, requiring signatures of both UF representatives and person/entity doing the work. 
  • Track contracts status, obtain signatures, and establish vendors in the UF vendor file to ensure timely payment.
  • Backup PO requisitions using PeopleSoft (PS) accounting software. 
  • Enter requisitions and respond to any inquiries from Purchasing regarding requisitions. 
  • Resolve issues that arise and provide feedback to students concerning the progress of their requests for materials and services.
  • Maintain electronic schedule for Student Body Treasurer. 
  • Assist SG Finance staff (as needed) with special projects and duties.
  • Operate the SG van to deliver and pick up checks and financial paperwork.

Expected Salary:

$17.79 – $19.23

Minimum Requirements:

High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

EDUCATION & TRAINING: Valid Florida driver license
– Computer experience
– PS experience
– Experience with UF p-card procedures and policies


– Proficient in Microsoft Office


Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No


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