Fiscal Assistant I – SG Finance

Fiscal Assistant I

• Initial customer service representative for SG Finance. 
• Determine the correct path for directing customer inquiries regarding SG Finance; direct students and staff members to whom they need to speak with to resolve a given issue. 
• Print student activity requests (SAR) (from Docutraq*) at the procurement step and distribute copy to the appropriate personnel in the SG Finance Office.  (Docutraq is a custom computer program that tracks and maintains feedback to customers on the status of their requests.)
• Establish new vendors in UF vendor system as needed.
• Create travel requests as needed.
• Supervise student assistants that staff the front desk and greet customers. 
• Responsible for training, evaluating, and scheduling student assistants to ensure front desk is staffed during normal business hours.
• Prepares student reimbursements and travel expense reports with help from the student assistants.
• Assist cashier with receipt of cash deposits from student organizations; receiving funds from SG and student organizations, then create deposit transmittal forms to ready funds for deposit.
• Receive and distribute student orders that are delivered to the SG Finance Office.
• Execute procurement card (p-card) transactions for student organizations. 
• P-card holder; schedule appointments, and makes procurements using the University of Florida (UF) Visa credit card. 
• Comply with all UF policies and regulations regarding use and accountability for p-cards.
• Coordinate contracts for lecturers and musical groups, requiring signatures of both UF representatives and person/entity doing the work. 
• Track contracts status, obtain signatures, and establish vendors in the UF vendor file to ensure timely payment.
• Backup PO requisitions using PeopleSoft (PS) accounting software. 
• Enter requisitions and respond to any inquiries from Purchasing regarding requisitions. 
• Resolve issues that arise and provide feedback to students concerning the progress of their requests for materials and services.
• Maintain electronic schedule for Student Body Treasurer. 
• Assist SG Finance staff (as needed) with special projects and duties.

• Operate the SG van to deliver and pick up checks and financial paperwork.

$17.79 – $19.23

High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

EDUCATION & TRAINING: Valid Florida driver license
EXPERIENCE
– Computer experience
– PS experience
– Experience with UF p-card procedures and policies

SKILLS:

– Proficient in Microsoft Office

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.