Position description
Key Result Areas
- Manage and conduct research to prepare briefs, reports, studies and presentations as requested by the moderator, committee members and Secretary of the Department
- Manage and prepare committee meeting minutes and resolutions; content of all submitted documents for Delegates and committees
- Manage department member orientation, department education, and the development and implementation of department-related policies and procedures
- Manage the informational data-base and help develop reporting, documentation, tracking, and data analysis tools employed to facilitate research
- Collaborate with the Head of Business Support on business plan development as related to department
- Manage the development and review of department policies, procedures and guidelines relevant to the function
- Manage the development, review and documentation of Committee recommendations issued at meetings; Manage the development and review of tracking tools for meeting outcomes
- Work with the Assistant Department Secretary on the preparation of meeting agendas; the preparation and distribution of committee meeting packs; the efficient and appropriate communication of governance outcomes; and the follow up on action items to ensure consistency across committee agendas
- Attend meetings and take minutes as required
- Employ quality assurance measures related to meeting outcomes, research and governance documents
- Assist in translation and review of translators (Arabic to English; English to Arabic), as needed
- Develop KPI in order to evaluate governance, research and meeting outcome services
- Participate in related business improvement, business continuity and risk management activities
- Manage preparation of annual and quarterly records related to the Trustees and committees
- Other reasonable tasks as assigned by supervisor
Qualifications
Minimum knowledge, Skills and Experience:
- Bachelor’s degree in a relevant field & 6-8 years of relevant full-time work experience
- Knowledge of corporate governance, department meeting operations, and department records management
- Outstanding analytical and interpersonal skills; able to accurately assess workloads, evaluate performance, and motivate teams
- Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely, Arabic proficiency is an advantage
- Proficiency in MS office applications
Application instructions
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