Health Services Director

Job Title: Health Services Director Leadership Level: Team Leader
FLSA Status: Exempt Job Grade: N/A

POSITION SUMMARY:

Responsible for managing, planning, implementing, and evaluating comprehensive health/dental, environmental safety and nutrition programs for children and their families enrolled in the HS-EHS program. Responsible for working collaboratively with parents, staff, and the larger community in the delivery of health services to the children, parents, and staff.

Responsible for extensive record keeping, organizing, problem solving, time management, interpretation and communication of complex regulations and medical data and terminology.

OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:
1. Identify health, dental, emergency and nutrition service resources within the community; ensures all these services are included in the Community Resource Directory; and, helps parents, as needed, in securing a source of accessible health care for their families.

2. Ensure that all enrolled children are up to date on a schedule of age appropriate preventive and primary health care within four weeks of child’s entry and as services become due.

3. Monitor the ongoing health status and needs of enrolled children by ensuring the completion of daily health checks, the administering of medications per the agency’s policy and doctors’ orders, the implementation of the program’s Short- term Exclusion and Readmission Policy and other procedures as needed.

4. Coordinate observations of children in classrooms by medical personnel as required by Head Start Performance
Standards and Licensing Standards; ensure observations, instructions and recommendations are recorded and carried out.

5. Work collaboratively with parents to arrange any needed medical, dental, or nutritional examinations and immunizations, keeping in mind parents work schedules. Obtain informed signed parental consent and release of information for all mental health, health, dental and nutritional services provided to children by the program or its contracted service providers; encourage parental presence and participation at these health services; and, informs parents in writing of the results of all services.

6. In collaboration with parents and other staff, develop a written follow-up plan and arrange re-screening, further diagnostic testing, examination, and treatment for each child found to have medical, dental, or nutritional problems.

7. Maintain detailed, accurate, up-to-date and confidential records including child health files, health services tracking system and documentation of all activities; develop and submit timely reports of component service provision and activities for director, PC, Board, and others as required. Maintain strict child, family, and staff confidentiality always.

8. Provide parents with records of all services provided to their children before they leave the program; discuss with parents the importance of these records and how to maintain them. Also, transfer children’s records as requested and approved by parents in writing.

9. Ensure children are familiarized with all health services they will receive prior to delivery by assisting teachers with child centered activities in the classroom and instructing parents how to prepare their children for services; provides and/or arranges for transportation for children to health service appointments and for translation services, as necessary;

10. Schedule individual consultations for parents and staff and to make referrals, and post dates in advance.
11. Refer children suspected of having a disability immediately to Behavior Specialist; coordinate with staff and families the provision of services to children with disabilities or suspected of having disabilities.
12. Assist parents, as needed, with identifying resources to obtain prescribed medications, aids, or equipment for medical and dental conditions.
13. In close communication with the AED-HS/EHS, negotiate and develop written agreements and/or contracts with service providers; make vigorous efforts to assure that Head Start is the dollar of last resort, seeking to obtain free or reduced priced services whenever possible.

14. Facilitate the transition of children with incomplete medical/dental treatment or with ongoing medical needs to services at their next destination, per the transition plan and with full participation of parents.

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15. In consultation with service area experts and in collaboration with other staff, plan and deliver or secure group and individualized training for staff and parents on mental health, health, dental, nutrition and environmental safety topics.
Provides staff with technical assistance in the performance of their jobs as they relate to these service areas.

16. Organize and facilitate the activities of the agency’s Health Advisory Committee (HAC); ensures that the Committee membership is composed of all required professions and parent representation and that it meets at least twice a year.

17. Develop written health, environmental safety, sanitation, food service and emergency policies and procedures ensuring compliance with local and state regulations, with appropriate director, consultant, staff, parent, board, HAC and grantee participation and approval. Ensure these policies and procedures are carried out including scheduling required drills, conducting required safety checks, and monitoring all other provisions.

18. Participate in and contribute to all case management, parent education planning, supervisory, management team and staff meetings. Attend board meetings, Parent Committee and Policy Council meetings and other meetings, as appropriate.

19. Attend and participate in grantee-sponsored trainings, in-service trainings, and other continuing education, career and professional development opportunities; read and review regulations and other resources to keep abreast of current issues and trends related to the responsibilities of the job.

20. Serve as an advocate for the EHS-HS program and the health and nutrition needs of families by presenting to community groups, participating in local associations and groups, and serve on local committees, as appropriate.

21. Participate in the annual program self-evaluation and monitoring and complies with the program improvement plans developed. Contribute to the development of the Annual Plan, program proposals and Community Assessment, as requested

22. Identify & assure remediation of any federal, state, local non-compliances or risk management health & safety concerns found in Ongoing Monitoring and self-assessment and incorporates recommendations into planning for the improvement of the program.

The above statements are intended to describe the general nature and level of work performed by a person in this position.
They are not to be construed as an exhaustive list of all duties that may be performed in such a position. Job descriptions are subject to periodic review and approval.

LEADERSHIP COMPETENCIES:
Engaging Community: Builds bridges with others in the community to ensure the Y’s work is community-focused and welcoming of all, providing community benefit.
Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community.
Communication & Influence: Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause.
Inclusion: Values all people for their unique talents and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.

QUALIFICATIONS:
Education:
NHSA Basic Health Services Credential Required or acquired 9 months from date of hiring. Credentials as a registered nurse, a licensed practical nurse or a bachelor’s degree in Public Health, Nursing, Health Education, Maternal and Child Health, Child
Nutrition, Health Administration with emphasis in Early Childhood.

Experience:
1. Experience providing health services to programs serving infants, toddlers, and preschoolers.
2. Experience organizing and managing multiple responsibilities under pressure and documenting extensive information.
3. Experience working with low-income and migrant families.
4. Bilingual (Spanish/English) preferred.

WORK ENVIRONMENT & PHYSICAL DEMANDS:
Must have the capability to engage in the physical activities’ incidental to the job, including without limitation, the capability to:
Regularly stand; use hands to finger, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk and hear. Frequently required to walk; sit and taste or smell. Lift and move children. Lift and move equipment and furniture as necessary to facilitate the execution of classroom activities. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus including ability to supervise and monitor children both by sight and sound always. Remain alert during naptime supervision. Respond to children in the case of an emergency to ensure safety, such as the capability to react quickly and chase after a child if he or she runs toward danger or tries to leave the classroom. Most days, employee will be working a portion of the day outside in temperatures ranging from 15 degrees Fahrenheit (with wind chill) up to 90 degrees Fahrenheit. Attend to the needs of children with disabilities, including physically challenged children. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $42,500.00 – $52,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

COVID-19 considerations:
All staff are required to be fully vaccinated or submit a religious or medical exemption and test for covid weekly.

Work Location: In person