HR Assistant

Background ofCountry and Emergency Response:

The International Rescue Committee(IRC) responds to the worlds worst humanitarian crises and helps people tosurvive and rebuild their lives. Founded in 1933 at the request of AlbertEinstein, the IRC offers lifesaving care and life-changing assistance torefugees forced to flee from war or disaster. At work today in over 40countries and 22 U.S. cities, we restore safety, dignity, and hope to millionswho are uprooted and struggling to endure. The IRC leads the way from harm tohome.

As of February 24th, the IRC haspivoted to an emergency response in Ukraine and now we are working in multiplelocations in Ukraine providing assistance to our clients in the fields ofeconomic recovery and development, protection and health.

Thisposition will be based in Dnipro, Ukraine with possible travel to otherlocations in Ukraine. The aim of this position is to support HR Officer andother country program HR staff with document workflow and implementing globalHR processes in Dnipro office.  

JobResponsibilities

Day-to-day HRAdministration

Assist with day to day operations of the HR functions and duties in Dnipro office;
Provide clerical and administrative support to Human Resources Coordinator and Manager;
Compile and update employee records (hard and soft copies);
Maintaining employees records in WorkDay system (HRIS);
Updating HR trackers (leave tracker, personal information, etc);
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc);
Support HR Officer to deal with employee requests regarding human resources issues, rules, and regulations;
Conduct initial orientation to newly-hired employees, support with organizing inductions;
Process document workflow required by Ukrainian legislation (employment contracts, service agreements, orders, letters, etc);
Support Senior HR staff with scanning and maintaining HR archives;
Support HR Officer with organizing team building activities and learning events in close cooperation with administrative team.

Recruitment
In close cooperation with HR Officer and Talent Acquisition Officer provide support with recruitment of staff for Dnipro office;
Assisting Talent Acquisition Officer with updating recruitment databases.
Post new vacancies in Cornerstone recruitment system and on the job boards;
Compensationand benefits
Assist HR Manager with providing information for staff payroll (providing relevant data (absences, bonus, leaves, etc) and information regarding remuneration on service agreements.

Skills andQualifications
1+ years experience in recruitment or human resources/ administration.
Good communication and organizational skills.
Advanced knowledge of MS Office;
Knowledge of labour legislation;
Familiarity with job boards, and HR software, databases, and management systems.
Proven experience conducting various types of interviews (i.e., phone, Skype, etc.).
English level upper-intermediate or higher, fluency in Ukrainian (Russian will be an advantage).

PreferredQualifications
Bachelors degree in human resource management or social sciences (or related field).
Experience in working with HRIS and databases;
Familiarity with job boards;
Experience in conducting interviews;
Experience in organizing events will be an asset;
Desire to grow professionally with networking and ongoing training opportunities.

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values andprinciples outlined in the IRC Way Code of Conduct. These are Integrity,Service, and Accountability. In accordance with these values, the IRC operatesand enforces policies on Beneficiary Protection from Exploitation and Abuse,Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity,Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality: IRC is committed to narrowing the gender gap inleadership positions. We offer benefits that provide an enabling environmentfor women to participate in our workforce including parental leave,gender-sensitive security protocols and other supportive benefits andallowances.
ProfessionalStandards
TheInternational Rescue Committee is determined to protect the people it servesand staff from all kinds of harm, including sexual exploitation, abuse, andharassment. It is committed to take all necessary preventive measures andcreate an environment where people feel safe. IRC builds diverse and inclusiveteams of professionals who promote critical reflection, power sharing, debate,and objectivity to deliver the best possible services to our clients.

IRC workersmust adhere to the core values and principles outlined in IRC Way – Standardsfor Professional Conduct.  These areIntegrity, Service, Equality and Accountability. In accordance with thesevalues, the IRC operates and enforces its safeguarding policies to protectadult and child clients from any form of exploitation and abuse, includingsexual exploitation and abuse, and its staff from sexual harassment andviolence.

Wheremisconduct is alleged, IRC follows a Zero tolerance approach and takes allnecessary actions and corrective measures. IRC investigation unit comprises ofexperts and trained investigators that ensures professional survivor-centeredinvestigations are conducted if allegations of safeguarding violations arereported through the safe and accessible reporting channels that IRC makesavailable to its staff, partners, and clients.

Thesecommitments are set out in IRCs Safeguarding Policies, accessible in Englishand in Ukrainian language via this link: https://rescue.box.com/v/irc-safeguarding-policies

IRC is anactive member of the Inter-Agency Working Group on Protection from SexualExploitation and Abuse (PSEA) set-up in Ukraine.