Information Management Officer - Tenders Global

Information Management Officer

United Nations Development Programme (UNDP)

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Posting Title: Information Management Officer, P4
Job Code Title: INFORMATION MANAGEMENT OFFICER
Department/Office: United Nations Investigative Team for Accountability of Da’esh/ISIL
Duty Station: BAGHDAD
Posting Period: 08 January 2023 – 22 January 2023
Job Opening Number: 23-Information Management Systems-UNS-SPM UNITAD-199060-F-Baghdad (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This position is located within the United Nations Investigative Team to Promote Accountability for Crimes Committed by Da’esh/ISIL in Iraq and the Levant (UNITAD) and will be based in Baghdad, Iraq. The Information Management Officer reports to the Chief of Office of Evidence Management.

UNITAD was established by the Secretary-General pursuant to Security Council resolution 2379 (2017), according to which it is mandated to support domestic efforts to hold ISIL (Da’esh) accountable by collecting, preserving and storing evidence in Iraq of acts that may amount to war crimes, crimes against humanity and genocide committed by the terrorist group ISIL (Da’esh) in Iraq.

Responsibilities

Under supervision of the Chief of the Office of Evidence Management, the Information Management Officer (IMO) will be responsible for the following duties:

•Leads the mission’s information governance (IG) programme and projects.
•Supports the mission in reviewing, and providing a comprehensive assessment of, the mission’s existing IG program and assessing and addressing the information needs of the Mission for effective information-governance management.
• Overseeing the population of evidence systems to ensure the proper storage of information and evidence;
•Overseeing and enforcing evidence handling standards and custodial obligations of the Evidence Management team, removing barriers to team success, and maintaining accountability with the team;
•Identifies any underdeveloped or missing elements of the mission’s current information governance program and builds out or fills these functions with either internal staff or external hires as appropriate.
•Develops and oversees the implementation of the Mission’s evidence and information management programme, monitors the progress of programme in field offices, ensures compliance with Section standards and guidelines.
•Formulates mission-specific policies, procedures, objectives, and guidelines affecting the development and maintenance of the mission’s information, data, documents, non-current records and archives, delivery of reference services, document-management support, web publishing support, data quality-control, archival description and systems management, drawing upon Organizational and DPO-DFS guidance on information management.
•Analyzes, identifies, and makes recommendations to mission senior management on information-management services, initiatives, and ICT systems to address information needs from the information-management and recordkeeping perspective.
•Works cross-functionally and collaboratively across all groups within the mission, and all management levels, to develop a strategic vision for the mission’s information-governance programme and a framework for implementing that vision. Through effective collaboration and relationship building, will ensure that the vision is consonant with the mission’s mandate and its organizational culture, and that is can be effectively implemented and integrated across the organization at all levels. Establishes and leads an information-governance steering committee, including ensuring that all organizational concerns are represented.
•Provides advisory services to all offices in the mission on information-management practices based on needs, business process, workflow, technical-architecture and information-resources analysis; makes recommendations relating to information, document, data, web publishing and recordkeeping practices, improvement and implementation strategies, resource requirements, file plans, retention schedules, and procedures for transferring records to the section; organizes and maintains UN records; preserves and disposes, identifies and protects vital records; and informs management policies and procedures, with an emphasis on technological applications.
•Manages information security by enforcing security-classification restrictions; facilitates declassification reviews by liaising with originating offices; and ensures the physical security and safety of the Organization’s information.
•Develops programmes to audit information security and information-management performance and compliance across the mission, including data-quality assurance, and remediates where necessary. Continually expands the mission’s incident readiness. Ensuring that all regular or anticipated events (security events, investigations, employee departures, etc.) are built into processes so they are not disruptive of routine.
•Develops and oversees the delivery of information and records-management training to the mission regarding activities, tools, and services; including document, data, web publishing and records management, drawing upon standard training approaches defined by the Organization.
•Identifying and implementing technological solutions to enforce information-governance policies and procedures in a way that minimizes the burden on mission personnel while still adhering with Organizational policy on security classifications and information access guidelines, including the Intranet, document-storage tools, data storage, records storage, and visualization mechanisms.
•Provides reliable, up-to-date research and specifications for information-management technology and innovations relevant to information management, web publishing, data management, records management, and archives. Evaluates and pilots emerging technologies (including software applications and associated hardware, e.g., data collection and visualization systems, document/correspondence management products, imaging and digitization systems and storage systems) to develop strategies for integrating records created in diverse systems into an electronic recordkeeping system; to plan and develop migration strategies for archival preservation of electronic records and to develop and maintain expertise necessary to advise mission offices in the management of electronic records.
•Ensures the preservation of information assets with continuing value by appraising information according to its administrative, legal, financial, and/or historical value; assures the delivery of records and/or copies; implements retention schedules with records-originating offices; monitors compliance with the requirement to transfer inactive records to Headquarters; and, where applicable, identifies non-core records for transfer to commercial storage and manages commercial storage contracts.
•Carries out managerial responsibilities at the unit level relating to compliance with administrative requirements, programme planning, policy and procedure recommendations, budgeting, human resources, and facilities management.
•Develops client outreach strategy and programme and coordinates its implementation.
•Represents the Section, as required, in departmental offices and at working groups, task forces and other fora, advocating information-governance perspectives and standards.
•Evaluates the performance of vendors and certifies invoices, as necessary.
•Guides, trains and supervises professional and general service staff in the various records information management functions.
•Performs other duties as assigned.

Competencies

•Professionalism:
Shows pride in work and in achievements, is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is meticulous and pays attention to detail; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

•Planning& Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;

Education

Advanced university degree (Master’s degree or equivalent) in information management, information science, law, information systems, social science or related field.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Certification in Nuix, Relativity or an eDiscovery related system is required.
Certification in data protection is desirable.
Certification in project management is desirable.

Job – Specific Qualification

Certification in Nuix, Relativity or an eDiscovery related system is required.

Certification in data protection is desirable.

Certification in project management is desirable.

Work Experience

A minimum of seven years of progressively responsible experience in modern archives management, record keeping, information management or related area is required.

Experience in litigation project management is required.

Experience in electronic evidence handling including chain of custody, provenance, verification, authenticity and auditing is required.

Experience with documents using right-to-left script and information retrieval techniques for Arabic is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.
For the position advertised, fluency in English is required. Fluency in Arabic is desirable.

NOTE: ”Fluency” equals a rating of ”fluent” in all four areas (read, write, speak, understand) and ”Knowledge of” equals a rating of ”confident” in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

UNITAD is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Fully vaccinated status for COVID-19 or willingness to be fully vaccinated for COVID-19 is required for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.


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