LaW Program Assistant - Tenders Global

LaW Program Assistant

University of British Columbia

Job Category
Miscellaneous Staff

Job Title
LaW Program Assistant

Instructors English Language Institute Faculty of Education

Posting End Date
April 11, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date
Aug 25, 2023

This position will be from May 1, 2023 – August 25, 2023.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary

The University of British Columbia’s English Language Institute (ELI) is seeking a  Program Assistant for the Languages at Work Program (LAW). The LAW Program is a joint initiative with the ELI and Young Canada Works that finds and oversees work placements for students enrolled in the Explore Program. The Program Assistant must work closely with the Fédération de la Jeunesse Canadienne-Française (FJCF) to place and monitor Explore students who work in short-term summer positions in the Lower Mainland.

In addition, the selected candidate will also serve as a Residence Advisor (during the 5 weeks of Explore) and Administrative Assistant (as Languages at Work activities wind down).

The successful candidate will also be required to attend a training session in Ottawa in early May at the expense of the Young Canada Works Program. The candidate must also consent to and pass a BC Criminal Record Check.

Organizational Status
Reports to the ELI Director of Instruction and Learning and works under the limited supervision of the ELI Homestay Coordinator.
Work Performed

Languages at Work

  • Promote the Languages at Work program to Explore bursary recipient students and potential employers

  • Recruit Explore students to participate in the Languages at Work Program

  • Cultivate new opportunities and build new relationships with local businesses to accept Languages at Work students

  • Develop meaningful relationships with green workplaces and green jobs

  • Be the local “point of contact” for students and employers regarding inquiries related to the Languages at Work program

  • Facilitate the matching of students and employers with work placements

  • Monitor students through their work placements

  • Produce an activity report at the end of the program, and submit this report to the FJCF

  • Handle and document exceptional situations in consultation with the Program Director and the FJCF

Residence Advisor

  • Act as a residence advisor and contact point for students living in UBC residences for the duration of the UBC Explore program

  • Cooperate with the other residence advisors to provide onsite presence and overnight coverage for the Explore program in case of student need

  • Maintain and ensure that residence and program policies are enforced

  • Resolve conflicts in residence

  • Act as a role model to students and staff by upholding and reinforcing the rules and regulations of the UBC Explore program and any other English Language Institute programs in which participation is requested


  • Provides administrative assistance related to summer programming

Other duties as assigned
Consequence of Error/Judgement
Errors in judgment and poor decision-making impact the image of both ELI and UBC.
Supervision Received
Works under limited supervision, under the general direction of the ELI Director of Instruction and Learning. Also works under the limited supervision of the ELI Homestay Coordinator during EXPLORE.
Supervision Given

Oversees Cultural Assistants (CA) and Resident Advisors (RA) during the EXPLORE program.

Minimum Qualifications

This position is funded by the Young Canada Works (YCW) program. Therefore, the candidate must:

  • Be proficient in both French and English;

  • Be legally entitled to work in Canada;

  • Be a Canadian citizen, permanent resident, or have refugee status in Canada;

  • Be between 19 and 30 years at the start of employment;

  • Be willing to commit to the full duration of the work assignment;

  • Intend to return to full-time studies the semester after finishing the YCM program

Additional qualifications:

  • Able to work with minimal supervision, take initiative, establish priorities, and respect deadlines;

  • Strong interpersonal skills in order to maintain positive relationships with students and employers;

  • Interest in and knowledge of green employers and green job opportunities or industries

  • Strong organizational and communication skills (verbal, written, electronic);

  • Flexible, and willing to adapt to changing responsibilities and dynamic situations;

  • Demonstrated ability to work as a part of a team and lead groups;

  • Experience working in culturally diverse context;

  • Strong computer skills (Windows, MS Office);

  • Experience with exchange programs is an asset.

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