Logistics Officer Misrata Libya - Tenders Global

Logistics Officer Misrata Libya

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JOB DESCRIPTION

Position:                                          Logistics Officer

Reports to:                                      Support Team Leader

Duty station:                                   Misrata, Libya

Travel:                                             10%

Project number:                              LYFM0000 Duration and type of contract: 12 months

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shallguide our actions and relationships.

  1. Role and responsibilities

The purpose of the Logistics Officerposition is day to day implementation of logistics functions in Tripoli in an effective and accountable manner.

Generic responsibilities

  1. Ensure adherence with NRC policies, tools,handbooks, and guidelines.
  2. Implement delegated support functionportfolio according to plan of action.
  3. Prepare and developstatus reports as required by management.
  4. Ensure proper filing of documents.
  5. Promote and share ideasfor improvement of the support function.

Specific responsibilities

  • In cooperation with the Logistics Coordinator, apply procedures for logistics, procurement, transport management, and warehouse in accordance with NRC guidelines, policies and Code of Conduct.
  • Identify, assess, and manage suitable and reliable suppliers, vendors, providers and contractors of goods and services in support of programme implementation in accordance with NRC logistics Guidelines.
  • Conduct procurement processes according to the needs of the programme accountably, transparently and with excellent communication to requesters and stakeholders.
  • Maintain and update all procurement and logistics tools according to NRC LogisticGuidelines at all-time including Contract Tracker, Procurement Tracking Sheet, Vendors Database, Assets Tracker, Stock Report.
  • Manage the vehicle fleet,including optimizing the use and supervising maintenance. Supervise the drivers.
  • Ensure properprocurement procedures and file management implementation in accordance with NRC logistics Guidelines.
  • Maintain asset-tracking documentation, conduct physical checks, and ensure completion of handover forms.
  • Conduct daily checks on vehicles, generators, and facilities. Arrange scheduled and ad-hoc maintenance.
  • Assist with stock and inventory documentation, storage, and transportation.
  • Maintain and update the logistics Supporting documentation and follow the archiving and securing supporting documentation guidelines for all logistics files.
  • Accountable on day-to-day procurement, asset logging, facility and vehicle checks and maintenance.
  • Ensure that all NRC facilities in Misrata are well maintained and safety equipmentis in place and regularly checked. Ensure ICT equipment is in working order.
  • Manage the storage of NRC stock items in Misrata safelyand accountably in accordance with NRC guidelines.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

  • Logistics Manager and Logistics TL (CO, Benghazi)
  • NRC Logistics Finance and Technical Departments in CO, Benghazi, Derna.
  • Suppliers

Scale and scope of position

Staff: Drivers
Stakeholders: Suppliers
Budgets: None
Information: Hard copy and online (Office 365) filing of procurement and logistics documentation.
Legal or compliance: Compliance with Code of Conduct, Logistics Manual and other NRC guidelines. Conduct all activities in accordance with NRC and donor policies maintaining high standards and contributing to a culture of accountability and transparency.
  1. Competencies  

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies 

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies: 

  • Experience from working as a Logistics Officer in a humanitarian/recovery context
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities listed above
  • Problem solving, prioritisation skills and attention to detail
  • Strong English and Arabic

Context/ Specific skills, knowledge and experience: 

  • Experience of conducting competitive and accountable procurement
  • Degree or other relevant qualification in logistics or related subject
  • Document management experience
  • Experience of managing fleet, stock and assets
  • Good IT skills particularly use of email, Microsoft Excel and Word. Experience of Microsoft 365 is an advantage
  • Experience of supervising staff
  • Experience working with an international NGO is an advantage.

2.  Behavioural competencies

  • Build meaningful relations
  • Empower people
  • Act with integrity
  • Deliver results

3. Performance Management

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews:

  • The Job Description
  • The Goals and Performance Plan
  • The NRC Competency Framework

 Application Procedure:

  • Application is online for Libya National only.
  • Only shortlisted candidates will be contacted.
  • NRC does not at any stage of recruitment request candidate to make payments of any kind.
  • NRC has not retained any agent to conduct recruitments on behalf of the organisation.
  • NRC is committed to a diverse workforce through diversity, equity and inclusion 
  • Qualified females candidates and persons with disability are encouraged to apply.

 

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.


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