NCP Travel Officer
Palladium is a global leader in the design, development, and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90-plus countries and a global network of over 35,000 experts, we help improve economies, societies, and, most importantly, people’s lives.
About the Program
NCP is a signature initiative of the Australian Government which aims to lift knowledge of the Indo-Pacific in Australia by supporting Australian undergraduates to study and undertake internships in the region. Students undertake Scholarship programs, participate in Mobility projects, and on completion join an Alumni program. The strategic objective of the NCP is to strengthen Austral ia’s regional standing by building a diverse cohort of Australian alumni with deeper Indo-Pacific knowledge, capability, and connections, contributing to the development of enduring people-to-people and institutional links, as part of the Australian Government’s public and economic diplomacy.
Palladium is contracted by the Department of Foreign Affairs and Trade (DFAT) to manage the NCP MASS which underpins the effective operation of the Scholarship, Mobility and Alumni programs, and provides the cross-cutting functions of Finance and Funds Management, Communications, Business Engagement, Risk Management, and Monitoring, Evaluation and Learning (MEL). The program provides these services to the DFAT New Colombo Plan Secretariat (NCS) who oversee the program and lead on all NCP strategy, policy, and key stakeholder relationships.
Role and Location
The NCP Travel Officer is a full time, fixed term role to 31 December 2023. The rol e will ideally be based in Adelaide however Brisbane would be considered. Travel to Canberra for the suite of NCP events in early December 2023 is a requirement of this position.
The NCP Travel Officer is responsible for providing efficient travel and logistic support services for the NCP program. The NCP Travel Officer will plan, coordinate and implement travel and logistical arrangements for NCP scholars, alumni and stakeholders to attend events and participate in activities in Australia and internationally. This will include developing and implementing a travel management plan for a week of flagship NCP events that will take place in December 2023 in Canberra, working with Palladium’s corporate travel booking partner, Egencia, to make travel arrangements for more than 200 attendees.
Primary Duties and Responsibilities
-Exceptional travel coordination skills with experience managing travel lo gistics for small and large scale events/activities;
-Demonstrated ability to manage multiple events/activities simultaneously with competing deadlines and multiple stakeholders;
-Strong process skills and an attention to detail, to ensure compliance with operational procedures and policies;
-Proactive problem solving skills and an ability to identify and manage risks and issues, within designated authority levels and team management frameworks;
-Excellent interpersonal skills with the ability to effectively build a rapport with a diverse range of stakeholders to deliver successful events/activities;
-Excellent organisational and computer skills, experience using a travel booking system, MS Word, PowerPoint and Excel;
-Fluency in English;
-Demonstrated commitment to diversity and inclusion, particularly in a cross-cultural context; and
-Available and willing to travel to Canberra from 1 – 7 December 2023.
Desired< br />Experience of supporting projects and/or events for DFAT or another government client.
Key Outcomes and Associated Activities
-Effective travel and logistic support for a suite of flagship annual events and workplan activities for NCP Scholars and Alumni.
-Effective travel and logistical services for events and activities.
-Travel Expense Claims.
-Work as part of a team to plan, coordinate and implement travel and logistical arrangements for a suite of flagship annual events and work plan activities.
-Develop and maintain positive working relationships with key stakeholders, event partners, event service providers, private and not-for-profit organisations, event management company, travel provider, suppliers etc.
-Contribute to the production of high-quality reports, risk assessments, planning documents and presentations for clients.
Choose Palladium for
If you are looking for an opport unity that will allow you to create a positive impact in the international community development space, then this is the place for you.
Applications will be assessed on a rolling basis.
Please note – we are only accepting applications from job seekers with full working rights within (country) as this role is unable to be sponsored.
We are not accepting resumes from recruitment agencies for this role.
Equity, Diversity & Inclusion
Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic ba ckground, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessi[email protected] and we will be in touch to discuss.
We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.