Payroll Manager - Tenders Global

Payroll Manager

Bank for International Settlements (BIS)


Payroll Manager

Office location: Basel
Department: General Secretariat
Unit: Human Resources
Employment – Duration: 3 years
Contract type: Fixed-term
FTE%: 100%
Application Deadline: 09/10/2023


The Bank for International Settlements, BIS is hiring a Payroll Manager to join our Compensation and Benefits team within Human Resources.

This role is based in Basel, Switzerland however, thanks to our status as an international organization, we can hire globally and welcome applications from candidates of all nationalities and located anywhere in the world. Relocation support is available for the successful candidate and their dependent family members.

Purpose of the role:

Our mission is to support central banks’ pursuit of monetary and financial stability through international partnership and to act as a bank for central banks. As the Bank’s Payroll Manager, you will join our Human Resources department. The HR team supports the Bank’s mission by helping to attract, engage, develop, and retain talent and contributes to shaping the culture of the Bank.

You will contribute to this mission by supervising the global monthly payroll and benefits administration and providing guidance to the HR team and wider organisation on matters relating to payroll, taxes and pensions. In addition, you will contribute to the bigger picture by analysing business processes and identifying areas for improvement, supporting on change projects and leading on Compensation and Benefit audits.

By joining the HR team, you will:

· collaborate with and learn from a diverse team of experienced HR professionals while supporting our Compensation & Benefits team as the Payroll Manager.

· join our organisation at an exciting time of change, transformation, modernisation, and growth.

· contribute to our ongoing commitment to innovation by contributing to our modernisation project and the implementation of a new HR system.

· benefit from the flexibility of hybrid working and the opportunity to balance home office and onsite presence.

· enjoy an international working environment in a unique organisation based in Basel, Switzerland in the heart of Europe.

Principle accountabilities:

Payroll management

· Manage the successful and timely execution of the monthly payroll (including AHV/ALV for Swiss nationals, Personal Deposit Accounts, and staff loans).

· Supervise the production and release of salary and tax statements. Ensure accurate and timely payments in and out of the Pensions System. Ensure accurate and timely payments of tax reimbursements. Ensure correct booking of financial transactions and reconciliation with Finance; follow up any discrepancies.

· Work in collaboration with the Finance Department to ensure proper accounting and reconciliation of payroll accounts.

· Troubleshoot any issues in the functioning of the global payroll (including pension administration). Ensure that any problems are resolved quickly, in cooperation with relevant expert areas (e.g., Finance, IMS). Proactively monitor HR systems and payroll activities to pre-empt problems.

· Ensure business continuity of the Bank’s global payroll services; backup other members of the Compensation and Benefits team in their absence; in particular, execute the payroll process and checks in the absence of other members of the team. Maintain an accurate and complete payroll manual, documenting processes and internal procedures.

Pension benefits

· Administer the Bank’s pension benefits and provide support to staff who are due to retire (with the support of the external actuary).

· Manage the contractual relationship with the Bank’s external actuary.

· Provide advice to the annual IAS 19 valuation of the defined benefit obligation conducted by the external actuary and co-ordinated by Finance.

· Manage, together with other relevant units of the Bank, the annual actuarial funding valuation of the Pensions System conducted by the external actuary.

· Co-ordinate the external actuary and review key actuarial assumptions applicable to the valuation of the Pensions System.

Business analysis, systems, and HR analytics

· Stay abreast of external practice in the areas of payroll, pensions, social security and taxes and identify and implement ongoing process and efficiency improvements; analyse HR business processes; accordingly, specify related IT requirements for the maintenance, development and upgrade of HR systems.

· Manage payroll-related projects; contribute to IT projects interfacing with HR/payroll systems.

· Contribute to the development of compensation and benefits projects.

Qualifications, skills, and experience:

· Relevant working experience in HR or Finance with strong working knowledge of payroll, pensions, and taxation.

· Thorough understanding of policies and practices in HR, compensation & benefits, payroll, pensions and taxes and familiarity with financial and accounting concepts.

· Extensive knowledge of HR IT systems; experience with Oracle PeopleSoft HR and Workday advantageous; experience in supporting a HR system implementation is strongly preferred.

· Experience in managing projects and external vendors.

· Experience in advising on sensitive employment situations and experience of delivering difficult messages.

· Strong numerical and analytical skills and meticulous attention to detail.

· Interpersonal and influencing skills and experience of communicating with senior leaders and building trust.

· Ability to diagnose issues, identify solutions and ensure implementation.

· Ability to work effectively in a team; being flexible in helping colleagues in a small team when needed as well as working across teams, but also comfortable working independently.

· Excellent written and oral skills in English.

Who we are:

The Bank for International Settlements is a diverse organization with colleagues from over 60 countries. By joining us in the international city of Basel, you will work in a unique, highly rewarding, and international work environment. We truly value diversity and inclusion and want to reflect the world we serve. We want the best people to work for us in an inclusive environment so welcome applications from all qualified candidates. At the BIS, we value equality and diversity in all its forms and one way we support diversity and inclusion is through our staff-run networks. You can discover more about diversity at the BIS here.

What the BIS offers:

We want your time at BIS to be a rewarding and career-enriching experience. We offer an agile and flexible working environment with hybrid working opportunities including home office and working from abroad days. To support our international applicants, we offer relocation support that extends to your dependent family members. In addition, thanks to our ongoing commitment to diversity and inclusion, we offer a competitive compensation and benefits package, including support for working families including childcare and education allowances (where applicable). Finally, we offer a genuinely unique international working environment, which will give you exposure to the global financial system and the opportunity to collaborate with passionate experts from all over the world.

We strive to ensure that individuals are provided reasonable accommodation to participate in the application or interview process, and to perform essential job functions. Should you wish to request accommodation, support in completing this application or participating in the application process, then please reach out to the recruitment team at [email protected].


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