Procurement Analyst (NPSA8) - Tenders Global

Procurement Analyst (NPSA8)

UNDP - United Nations Development Programme

tendersglobal.net

Background
 
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the guidance and direct supervision of Head of Procurement and Admin Unit, the Procurement Analyst is a team member of the CO Procurement Unit, responsible for effective delivery of procurement services in order to obtain the best value for money in UNDP Lao PDR Country Offices. He/she analyses and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The Procurement Analyst works in close collaboration with the Management Support and Business Development, Operations, Programme and project teams in the CO staff and Government officials to successfully deliver procurement services.

Duties and Responsibilities
 
This procurement analyst will be under the direct supervision of the Head of the Procurement and Admin Unit.
  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system
  • CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit
  • Analysis of requirements and synthesis of proposals for cost saving and reduction strategies
  • Synthesis of proposals and implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment
  • Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation
  • Preparation of cost-recovery bills in UNDP System (Quantum) for procurement services provided by UNDP to other Agencies
  • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
  • Sound contributions to knowledge networks and communities of practice
  • Carry out any other assignment, duties and tasks per request of supervisor.
Competencies 

 Core Competencies:

  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical Competencies:

Business management

  • Risk Management: Ability to identify and organize action around mitigating and proactively managing risks

Business development

  • Collective Intelligence Design: Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions

Business direction and strategy

  • Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources

Procurement

  • Data Analysis: Ability to extract, analyses and visualize procurement data to form meaningful insights and aid effective business decision making
  • Data Management: Knowledge of processing, storing, and validating procurement data
  • Procurement: The ability to acquire goods, services or works from an outside external source
  • Sourcing: Ability to find, evaluate and engage suppliers of goods and services
 
Required Skills and Experience
 
Education:
  • Master’s or Bachelor’s degree in Business Administration, Public Administration, Finance, Economics or related field
Experience:
  • Master’s with no experience or Bachelor’s with two years of relevant experience at the national or international level in procurement management. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems
  • Demonstrates integrity by modelling the UN’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favouritism
  • Ability to analyse procurement service requirements
  • Ability to lead procurement processes using specific procurement methods (RFQ, ITB, RFP)
  • Ability to apply organizational policies and procedures
  • Ability to lead implementation of new systems (business side), and affect staff behavioural/ attitudinal change
  • Strong analytical skills
  • Good interpersonal, networking and communication skills.
  • Willingness to contribute and work as part of a team.
  • Flexible and open to learning and new experiences.
  • Ability to work under tight timelines and stressful conditions.
  • Respect for diversity and adaptability to the cultures, environments and living conditions.
  • Good knowledge and experience with Microsoft Office, Excel, Visio and other programs, and willingness to learn and develop skills in data analysis and visualization
  • Familiar with virtual communication e.g. Zoom, Skype, TEAMS, etc.

Language

  • Fluency in spoken and written English is required.

Note: This position is open for Laos nationals only

Disclaimer
 
 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 
 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
 
Applicant information about UNDP rosters
 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
Scam warning
 
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Apply
To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this job posting.

Job Location