UNDP - United Nations Development Programme
Under the guidance and direct supervision of Head of Procurement and Admin Unit, the Procurement Analyst is a team member of the CO Procurement Unit, responsible for effective delivery of procurement services in order to obtain the best value for money in UNDP Lao PDR Country Offices. He/she analyses and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.
The Procurement Analyst works in close collaboration with the Management Support and Business Development, Operations, Programme and project teams in the CO staff and Government officials to successfully deliver procurement services.
- Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system
- CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit
- Analysis of requirements and synthesis of proposals for cost saving and reduction strategies
- Synthesis of proposals and implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment
- Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation
- Preparation of cost-recovery bills in UNDP System (Quantum) for procurement services provided by UNDP to other Agencies
- Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
- Sound contributions to knowledge networks and communities of practice
- Carry out any other assignment, duties and tasks per request of supervisor.
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
- Risk Management: Ability to identify and organize action around mitigating and proactively managing risks
- Collective Intelligence Design: Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions
Business direction and strategy
- Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources
- Data Analysis: Ability to extract, analyses and visualize procurement data to form meaningful insights and aid effective business decision making
- Data Management: Knowledge of processing, storing, and validating procurement data
- Procurement: The ability to acquire goods, services or works from an outside external source
- Sourcing: Ability to find, evaluate and engage suppliers of goods and services
- Master’s or Bachelor’s degree in Business Administration, Public Administration, Finance, Economics or related field
- Master’s with no experience or Bachelor’s with two years of relevant experience at the national or international level in procurement management. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems
- Demonstrates integrity by modelling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favouritism
- Ability to analyse procurement service requirements
- Ability to lead procurement processes using specific procurement methods (RFQ, ITB, RFP)
- Ability to apply organizational policies and procedures
- Ability to lead implementation of new systems (business side), and affect staff behavioural/ attitudinal change
- Strong analytical skills
- Good interpersonal, networking and communication skills.
- Willingness to contribute and work as part of a team.
- Flexible and open to learning and new experiences.
- Ability to work under tight timelines and stressful conditions.
- Respect for diversity and adaptability to the cultures, environments and living conditions.
- Good knowledge and experience with Microsoft Office, Excel, Visio and other programs, and willingness to learn and develop skills in data analysis and visualization
- Familiar with virtual communication e.g. Zoom, Skype, TEAMS, etc.
- Fluency in spoken and written English is required.
Note: This position is open for Laos nationals only
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