UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children’s rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.
For every child, commitment
The position is in the Solarization Unit of the Immunization Technology Centre (ITC), part of Supply Division. The Centre centralizes on contracting and procurement of solar systems, cold chain equipment, injectable devices and related services for UNICEF programs and Procurement Service Customers around the world.
In recent years, solarization has become one of the focus areas of development for the Division as it is considered as an effective way to enable and extend the range of services for child. In addition, the implementation of solar system across UNICEF supports our broader agenda on sustainability.
The role will be providing effective contracting services to customers, with special focus on solar systems (standardized packages and ad-hoc solutions) and related services (in country logistics installation/training/commissioning and Operations and Maintenance) ensuring accurate and timely finalization of contracts/Long Term Agreements (LTAs), with the overall goal of meeting the needs and the requirements of the various customers.
How can you make a difference?
Under the supervision of a Project Manager, performs all procurement activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement procedures including:
- Reviews and evaluates incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets. Prepare and draft price and cost estimates for Procurement Service (PS) transactions including freight.
- Reviews material specifications and requirements with customers, countries, the Technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensures that customers’ claims/complaints are processed in collaboration with Shipping and Quality Assurance Centre.
- Prepares sales orders, monitor and follows up on progress of sales orders to ensure that commitments entered into are met.
- Drafts and prepares international tender invitations. Assists with preparation of Contract Review Committee (CRC) submittals. Drafts and prepares Purchase Orders. Assists with and prepares LTAs and Direct Order Arrangements.
- Monitors the status of Country Office programme and procurement service orders and center specific Key Performance Indicators (KPIs). Pro-actively follows up on placed orders and deliveries with all parties concerned in order to ensure timely and safe delivery of goods. Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.
- Assists in preparation and analysis of all information materials including Country and or customer specific reports, updating of databases and management systems for use by Head Quarter (HQ), Field Offices or Regional Offices.
- Contributes to the regular review of business processes, manuals and release note, and divisional and centre procedures.
- Assist in preparation of comprehensive forecast exercise to secure a sustained and uninterrupted supply. Preparation and monitoring of detailed allocations database listing country office forecasts vs. supplier availability.
- Pursue operational improvements in co-ordination with operational staff in other sections and Country Offices.
- Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability.
- Provides coaching and training to new staff.
- Maintains order filing in accordance with UNICEF guidelines.
- Any other duties or assignments as requested by the supervisor.
To qualify as an advocate for every child you will have…
- Completion of secondary education.
- At least 6 years of relevant working experience from an administrative function in a commercial working environment.
- Proficiency in Microsoft Office package, Word, Excel and Power point.
- Fluency in English.
- Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF.
- Technical or University level courses in business.
- Working Experience in procurement function.
- Proficiency in another UN language (Spanish, French, Russian, Chinese, Arabic).
For every Child, you demonstrate…
UNICEF’s values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAs) and our core competencies as follows:
Core competencies skills
- Builds and maintains partnerships
- Demonstrates self-awareness and ethical awareness
- Drive to achieve results for impact
- Innovates and embraces change
- Thinks and acts strategically
- Manages ambiguity and complexity
- Works collaboratively with others
To view our competency framework, please click here
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
The closing date of this position is 19 November 2023.
Please note that we may utilize the applicant pool for this position to identify candidates for similar upcoming vacancies at the same level and within the same functional area.
Please be informed that all applications to UNICEF are handled via UNICEF’s online recruiting system. You can apply to the above position by creating your profile, and application at our web site: https://jobs.unicef.org/en-us/listing/
Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process.
UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Visit us at www.unicef.org/supply/
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