Procurement Senior Analyst (Internal PSC NY Candidates Only) - Tenders Global

Procurement Senior Analyst (Internal PSC NY Candidates Only)

UNOPS - United Nations Office for Project Services

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Job categories Procurement
Vacancy code VA/2023/B5001/27099
Level ICS-9
Department/office NYPO, PSC, Peace and Security Cluster
Duty station New York, United States of America
Contract type International ICA
Contract level IICA-1
Duration Ongoing, subject to organizational requirements and funds availability
Application period 30-Nov-2023 to 04-Dec-2023
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

*** Please note that this vacancy is open to internal candidates who are part of the UNOPS PSC New York Office only ***

Reporting to the Procurement Specialist and under the guidance of the Head of Support Services, the Procurement Senior Analyst will carry out following duties:

  • Promote a collaborative, client-focused, quality and results-oriented approach, working in close collaboration with the teams in the Business Unit, UNOPS HQ staff and Government officials to successfully deliver procurement and supply chain services.

  • Implement procurement and supply chain processes, ensuring the elaboration of operational strategies focusing on achievement of the following results: 

    • Full compliance of procurement and supply chain activities with UNOPS Rules, Regulations, Procurement Manual and Organization Directives;

    • Implementation of effective internal control, proper design and functioning of a client-oriented procurement and supply chain management system;

    • Analysis of requirements and synthesis of proposals for cost-saving and reduction strategies;

    • Implementation of strategic procurement and supply chain management in the Business Unit, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

  • Support procurement and supply chain processes for the Business Unit, including but not limited to:

    • Drafting and reviewing of solicitation documents and evaluations documents;

    • Request for awards and submissions to the relevant procurement authority;

    • Engagement with suppliers as needed. 

  • Management of the procurement process in the online tools.

  • Prepare and analyze procurement-related reports, including but not limited to: weekly procurement tracking sheets, monthly procurement reports, quarterly procurement plans, lease reports, insurance reports and other related reports. 

  • Support the PSC Prequalification Process.

  • Effectively manage and organize procurement files and information through the online filing system, ensuring that all relevant procurement records are on file and easily accessible for audit, research or data gathering purposes.

  • Develop and manage rosters of suppliers, elaborating supplier selection and evaluation, as well as quality and performance measurement mechanisms.

  • Support knowledge building and synthesis of lessons learnt and best practices in Procurement and Supply Chain Management.

Education/Experience/Language requirements

Education
  • Advanced University Degree (Master degree or equivalent) with a minimum of 2 years of relevant experience.

OR

  • First Level University Degree (Bachelor degree or equivalent) with a minimum of 4 years of relevant experience.
Experience

Relevant experience is defined as experience in procurement and supply chain management and/or administrative services.

  • Certification from the Chartered Institute of Supply and Management (CIPS) or similar international certification is desired.
  • Experience with public procurement processes in a governmental setting is desired.
Languages

  • Fluency in English (reading, writing, speaking) is required.
  • Fluency in other UN official languages is desired.

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