Programme Analyst – Climate, Energy and Environmental Management (NPSA9), Putrajaya, Malaysia - Tenders Global

Programme Analyst – Climate, Energy and Environmental Management (NPSA9), Putrajaya, Malaysia

United Nations Development Programme (UNDP)

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Job Description

Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP multi-country office in Malaysia, Singapore and Brunei Darussalam provides technical assistance, policy and technical advisory services to the Governments of Malaysia, Singapore and Brunei Darussalam in their efforts towards achieving the Sustainable Development Goals (SDG); in partnership with development partners, financial institutions, private sector and civil society.
In Malaysia, UNDP’s programme priorities and partnerships are defined and operationalized through the Country Programme between Government of Malaysia and UNDP to support and contribute to the development priorities and results envisioned in the 5-year Malaysia Plan. Malaysia is currently implementing the Twelfth Malaysia Plan 2021-2025 (12MP), which is anchored around three key themes namely resetting economy, strengthening security, wellbeing and inclusivity; and advancing sustainability to achieve economic growth and transform Malaysia into a prosperous, inclusive and sustainable country.

Nature, Climate and Energy is the biggest programme portfolios for UNDP Malaysia Country Office (CO) ranges from biodiversity and ecosystems, climate change, energy, environmental management, ozone protection, natural resource management and waste management. Currently, the programme implementation is funded from various resources including the Global Environment Facility. The portfolio remains one of the important programme areas in the Country Programme Document period from 2022 – 2025 with a shift towards diversification of funding and efforts to operationalize new financial instruments.

Specifically, the thematic area of climate, energy and environmental management focuses on climate, energy & environmental related policy and governance, climate actions including mitigation and adaptation, chemicals, green and circular economy,  ozone protection, sustainable energy, and waste management. Details may be referred on UNDP website at http://www.my.undp.org/.

Duties and Responsibilities
The position is under the direct supervision of Programme Specialist, Nature, Climate and Energy in UNDP Multi-Country Office (CO) in Malaysia, Singapore and Brunei Darussalam, the incumbent will be primarily responsible for programme/project management including development and execution of initiatives/projects related to climate change and environmental management; and provision of policy/technical advisory services. The incumbent will also work closely with the CO Partnership team to mobilize resources for the successful implementation of Country Programme(s) and initiatives/projects.

He/she works in close collaboration with other Programme units and Operations Unit to deliver on country programme results and successful Country Office’s performance with accountability and compliance wtih UNDP Programme and Operations Policies and Procedures.

The Programme Analyst will also manage and supervise project teams to ensure that project personnel, experts and service providers operate effectively and efficiently for the successful implementation and timely delivery of programme/project results.

Scope of Work

Programme/Project Development and Management

Contribute to the development and effective management of Country Programme(s) and initiatives/projects in the area of climate, energy and environmental management focusing on quality control from formulation to the implementation of Country Programme(s) and initiatives/projects.

  • Contribute to the design and formulation of the Country Programme Document and Country Programme Action Plan within the thematic area of expertise including subsequent review and update where applicable.
  • Design, develop and formulate initiatives/projects that are aligned with programme priorities in the Country Programme, strengthen existing partnerships and form new partnerships.
  • Manage and implement initiatives/projects where UNDP is the main implementing/delivering partner.
  • Provides thematic leadership, technical guidance, oversight and quality control of programme/project management cycle from annual work planning, budgeting to implementation, monitoring, evaluation and reporting to project teams/partners, ensuring that results are delivered in accordance with work plan, UNDP policies, rules and regulations; and donor’s requirements.
  • Ensures effective application of results-based management tools, establishment of management targets and monitoring achievement of results, as part of quality assurance, CO performance, Results-Oriented Annual Reporting, and other forms of results-based reporting and/or dashboard, etc.
  • Monitor and manage programme/project risks, and apply adaptive management including corrective and adaptive measures in programme/project implementation.
  • Conduct periodic programme monitoring visits and prepare programme monitoring visit reports as required.
  • Draft terms of reference and specification for procurement of goods and/or services.
  • Support audit and evaluation exercises and follow up on the implementation of management responses/actions to the audit and evaluation recommendations.

Policy & Technical Advisory Support

Ensure effective provision of policy and technical support services focusing on the achievement of Country Programme results.

  • Conduct research and analysis of climate, energy and environmental management related policies, legislation, institutions, strategies/action plans, practices and procedures to keep abreast of the environmental, social and economic trends, priorities and impacts in Malaysia, Singapore and Brunei Darussalam.
  • Conduct background analysis and summary of policy and scientific research related to climate, energy and environmental management.
  • Provide technical support to the development and preparation of knowledge products on climate change mitigation and adaptation, sustainable energy and environmental management, etc.
  • Prepare thematic fact sheets/papers/reports/policy briefs, etc. to inform targets groups such as government, civil society, private sector, etc.
  • Prepare substantive inputs including situation analysis on climate, energy and environmental management in the country into the proposals and project documents for climate change and environmental management related and/or cross-cutting projects.

Resource Mobilization

Ensure resources are mobilized for effective programme/project development and management for the achievement of the Country Programme(s)’ results and to ensure financial sustainability of the Country Office

  • Establish and maintain close working relationships with stakeholders, advocate UNDP comparative advantages with corresponding programme, initiatives and projects; and ensure visibility.
  • Assess programme interest and priorities of key donors and development partners, support to the development and/or update of CO Partnership and Resource Mobilization Strategy.
  • Identify opportunities and areas for UNDP support, and mobilize resources from the Governments (national, sub-national and local), bilateral or multilateral donors, development partners, financial institutions and private sector.

Knowledge Building and Management

Ensure effective facilitation of knowledge building and management, guidance to all stakeholders on programme/project management, operational and technical matters focusing on the achievement of Country Programme(s) and Country Office’s performance

  • Document lessons learned and best practices in Country Programme/project development, management, implementation and/or oversight.
  • Raise awareness of and train project teams and personnel on UNDP corporate strategic issues, plans and initiatives to maximize highest impact and performance effectiveness.
  • Conduct regular exchange of information/experience with other programme teams and initiatives/projects to ensure synergies and integration; promote cross-portfolio and cross-programme learning and sharing.
  • Access UNDP’s worldwide and regional knowledge, distil best practices and facilitate their dissemination within CO and to counterparts and partners.
  • Access global best practices and share them with local and international stakeholders, and ensure their incorporation into the thematic area of climate, energy & environmental management and project design process.
  • Participate and contribute to communities of practice, codifying and sharing knowledge.
  • Prepare communication and awareness materials, and knowledge products for policy advocacy, knowledge sharing and strategic partnership.
Competencies

Core competencies:

  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Nature, Climate and Energy:

  • Chemicals and waste management: practical application / ozone layer protection / ozone & climate-friendly technologies / energy efficiency concepts, renewable energy, access to energy; technologies and practical application: Knowledge of chemicals and waste management /  ozone layer protection / ozone & climate-friendly technologies / energy efficiency concepts, renewable energy, access to energy; technologies  and the ability to apply to strategic and/or practical situations.
  • Climate change adaptation, mitigation and policies  Knowledge of climate change adaptation, mitigation and policies, and the ability to apply to strategic and/or practical situations.

Business Management:

  • Project management: Ability to plan, organise, priorities and control resources, procedures and protocols to achieve specific goals.
  • Results-based management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results.

Business Development

  • Knowledge generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Partnership

  • Resource mobilization: Ability to identify funding sources, match funding needs (programmes / projects / initiatives) with funding opportunities, and establish a plan to meet funding requirements.
Required Skills and Experience
Education:
  • Master’s Degree in one of the following: Climate Change, Climate Science, Environmental Engineering, Environmental Sciences, Environmental Economics, Environmental Management, Environmental Policy, Environmental Studies, Natural Sciences, Sustainable Energy, Sustainability Studies, Waste Management, or a related field.
  • In lieu of a Master’s degree, a Bachelor’s degree with 4 years’ work experience can be considered.
Experience:
  • Minimum 2 years of relevant experience (Master degree) or minimum 4 years of relevant experience (Bachelor degree) at the national or international level in providing advisory/technical support services, and managing and implementing initiatives/projects in the area of climate change mitigation, climate change adaptation, chemicals, sustainable energy, environment management,  ozone protection, and waste management.
  • Minimum 2 years of working experience with the international organizations / government / private sector / research institution / think tank / civil society organization.
  • Ability to lead and manage outputs and activities in all phases of project management involving multiple partners and stakeholders, and in conflict settings.
  • Excellent skills in problem-solving, adaptative management, conflict resolution, advocacy, and stakeholder engagement and coordination.
  • Demonstrated ability in writing good quality project reports, policy briefs/paper, and/or communication & advocacy article/blog/story.
  • Proven field experience in climate, energy and environmental management initiatives/projects at national, sub-national/state, local and/or community level.
  • Experience in collaborating and partnering with government agencies, private sector, communities and/or international organizations.
  • Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.).
  • Experience in GIS systems and tools such as ArcGIS, QGIS, etc. is an advantage.
  • Knowledge of IPCC Guidelines for National Communications / Biennial Transparency Report / Greenhouse Gas Inventories is desired.

Language Requirement:

  • English and Malay – fluent in written and oral form

NOTE: This position is open for Malaysia nationals only.

Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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