Programme Analyst (NPSA9)

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.

 As a trusted, long-term partner of The Global Fund (GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management.

 As the interim Principal Recipient for the Multi-Country Western Pacific grants (Integrated HIV/TB Programme for 11 PICs and Malaria Programme in Vanuatu) from 1 January 2021 to 31 December 2023, UNDP is responsible for the financial and programmatic management and the procurement and supply of health products for the Global Fund HIV,TB, Malaria and COVID-19 Response Mechanism grants to 11 Pacific Islands Countries (Cook islands, Federated States of Micronesia, Kiribati, Nauru, Niue, Palau, Republic of Marshall Islands, Samoa, Tonga, Tuvalu and Vanuatu) in coordination with the 30 sub-recipients comprising of 11 Countries Ministry of Health, Civil Services Organisations national and technical partners for the achievement of programme results and the effective use of grant resources.

For the implementation of the Multi-Country Programmes, the UNDP Pacific Centre in Fiji established a Programme Management Unit (PMU) based in Fiji, Vanuatu, and Samoa to coordinate and oversee the implementation and to ensure compliance with the Global Fund and UNDP rules, policies, and procedures. The PMU coordinates with the PIRM CCM, PICs Governments and CSOs as well as with regional partners, the Global Fund and other key stakeholders in the health and development sector (bi-laterals, private sector) and technical assistance providers.

Under the guidance and direct supervision of the Programme Manager of UNDP in Suva the Programme Analyst in Vanuatu is responsible for supporting the management of the UNDP Global Fund Multi-Country Integrated Programme on HIV/TB and Malaria in Vanuatu. He/she is responsible for ensuring timely and efficient implementation of Programme activities in line with approved work plan and budget and signed sub-recipients’ agreements. The Programme Analyst will ensure monitoring of activities implemented by the sub-recipients. He/she will represent the Programme at the national level and liaise with  relevant  stakeholders  and  technical  partners. Furthermore, he/she will support UNDP strategy to strengthen the technical and management capacity of the national institutions.

The scope of work of the Programme Analyst is outlined below:

Ensures implementation of GF Multi-country programme strategies focusing on achievement of the following results:

• Assists in the design, development and monitoring of work plans, milestones and indicators for GF Multi-country Programmes Sub-Recipients and implementing partners
• Supports in the SR management and application processes when necessary (development of necessary information notes, and guidelines for panel review, etc.)
• Supports country and NGO partners in the development of strategies to facilitate results- based implementation of Programme activities, in accordance with the action plans and within established budgets.
• Develops national/stakeholder engagement plans and tools to support the overall management of the Programmes.
• Provides support to the Monitoring and Evaluation Analyst to monitor, review and follow up on the SR performance and assist in the preparation of reports.
• Ensures contribution to the programmatic feedback to sub recipients and service providers regarding performance and identified issues.
• Analyzes the Programme implementation bottlenecks and contributes to the development of solutions.
• Leads and coordinates the implementation of the VMOH Capacity Development Plan in line with the approved workplan and milestones

Ensures effective management of the Global Fund Multi-country programme, achieving the following results:

• Assumes the operational management of the Multi-country programme in Vanuatu – plan, initiate and manage project activities – in accordance with UNDP and Global Fund rules and procedures.
• Coordinates the implementation of the Multi-country programme with Sub-recipients and other regional/technical partners.
• Acts as focal point for malaria programme within the PMU.
• Focal point for the Malaria program technical assistance component of the grant in close collaboration with WHO and other partners
• Conducts financial and substantive monitoring and evaluation of the programme, identifies operational and financial problems, develops solutions.
• Monitors the Multi-country programme and activity results against those planned, together with the cost of achieving those results.
• Supports the implementation of M&E action plan as agreed with the Global Fund.
• Ensures that the programme management module in ATLAS is updated on a quarterly basis.
• Aggregates reports on activities, outputs, and outcomes. Contributes to donor reports.
• Participates in coordination of audits and follow up on audit recommendations. Timely reports on the status of each recommendation.

Ensures creation of strategic partnerships and implementation of a resource mobilization strategy focusing on achievement of the following results:

• Maintains close co-ordination between the GF programme with other disease initiatives in the country to ensure and promote continuity, partnership building and avoid duplication of programmatic activities.
• Participates and promotes the organization of events, forums etc. on HIV, TB and malaria prevention and control in order to fortify the different national structures.

Ensures provision of top-quality advisory services and facilitation of knowledge building and management focusing on achievement of the following result:

• Provides guidance and capacity building to SRs and national entities. Develops training plan/curriculum for the SR financial and conducts trainings on GF performance-based funding and financial reporting requirements management system.
• Synthesizes lessons learned and best practices. Sound contributions to knowledge networks and communities of practice.
• Coordinates the formation of the Donor Coordination and Program Implementation unit at the VMOH
• Conducts Capacity development trainings for the newly established Donor coordination and Program Implementation Unit at VMOH

Any other duty assigned by the Programme Manager.

Core competencies:

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Business Direction & Strategy    

• Strategic Thinking          
• Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions
• Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP

Business Management 

• Results-based Management      
• Ability to manage programmes and projects with a focus at improved performance and demonstrable results

Business Management 

• Portfolio Management 
• Ability to select, prioritise and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investment

Business Management 

• Partnerships Management         
• Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

External Relations & Advocacy (Communications)           

• Advocacy strategy and implementation
• Ability to create and implement advocacy strategies which lead to impactful change

2030 Agenda      

• People: Health; Global Fund to Fight AIDS, Tuberculosis, and Malaria (GFATM)

• Bachelor’s degree in Public Health, social sciences, International Relations, or related field. Master’s degree in public health is an asset

• For Bachelor’s degree – minimum 4 years (and for Master’s degree – minimum 2 years) of relevant experience at the national or international level in design and management of development projects
• Excellent command of MS Office applications (including Word, Excel, PowerPoint, and MS Project) and handling web-based management systems
• Experience in health programmes is an advantage
• Experience of working with civil society and governmental partners
• Experience in conducting Capacity Building trainings for CSOs
• Experience of drafting donor reports
• Experience in the usage of computers and office software packages, experience in handling of web-based management systems.
• More than 5 years of   relevant experience at the national or international level in providing programmatic management advisory services, hands-on experience in design, monitoring and evaluation of development projects
• Work experience with the Global Fund funded programming and/or other donors;
• Demonstrated experience in collaborating with government, development, and civil society partners
• Demonstrated relevant experience working in the field of HIV/ TB and/or Health (other communicable diseases)

Language Requirements:

• Fluency in English with good verbal and written skills

Note: This position is open for Vanuatu nationals only