Project Administrator

Full job description: https://jobs.colostate.edu/postings/136039 
Apply by date for full consideration: 11/27/2023
Salary Range: $55,000-$60,000

Position Summary:
CEMML is a research, education, and service unit within the Warner College of Natural Resources at Colorado State University (CSU). CEMML applies the latest and most appropriate science to promote the sustainable management of natural and cultural resources on Department of Defense (DoD) and other public lands. We provide technical support, conduct applied research, and offer career development and learning opportunities to support resource stewardship. We collaborate with our sponsors and within CSU to resolve complex environmental issues.

To learn more about CEMML’s contributions to land management, our mission, vision, and values, visit http://www.cemml.colostate.edu/ 

A Project Administrator position is available with Colorado State University and the Center for Environmental Management of Military Lands (CEMML) in Fort Collins, CO. The Project Administrator will support the Principal Investigator (PI) in executing a wide variety of program- and project-related tasks and assist with hiring and administration of CEMMLs Early-career Development Program (ECDP).

The Project Administrator will join a hybrid team of interdisciplinary specialists that execute cultural and natural resource projects for military installations. This position will provide administrative support to the PI and assist with (1) organizing and responding to emails; (2) scheduling; (3) reviewing budgets and forecasting; (4) developing training resources and presentations; (5) developing position descriptions and assisting with all facets of the hiring process; (6) creating standard operating procedures and technical guidance documents; (7) and other project administration duties. These projects are often multi-year and involve complex schedules with numerous deadlines and deliverables.

Additionally, the Administrator will assist with all facets of hiring and onboarding for the ECDP. Tasks may include (1) organizing and reviewing applicants; (2) scheduling interviews; (3) coordinating with CSUs HR; (4) developing and administering onboarding; (5) tracking interns’ progress throughout their assignment and preparing progress reports; (5) speaking with clients about intern/program satisfaction; (6) preparing university-required internship documentation; and (7) other duties related to ECDP administration.

The Project Administrator will support work related to a diversity of DoD projects, including workforce development through internships and mentoring, and natural and cultural resources planning. As such, the position will require excellent communication, organization, and creative problem-solving skills. The successful candidate will be high-performing and able to work on a variety of tasks while achieving quick turnaround and short deadlines.

This position can be performed from CEMML’s main office on CSU’s campus in Fort Collins, Colorado, or remotely. Nonetheless, the daily/weekly schedule for this position will require overlap with the PI’s schedule, which is Mon-Fri 0700-1600 MT.

Required Qualifications:    

• Bachelor’s Degree in any discipline.
• At least one year’s experience working with college-level internship programs.
• At least one year’s experience utilizing project management software (e.g. Asana, Microsoft Project, Smartsheet) to develop a project timeline, assign tasks, and/or monitor progress; and passion for seeking out creative solutions to technological and logistical challenges.
• At least one year’s experience running effort allocation reports and/or preparing progress reports.
• Has developed standard operating procedures, technical guides, or other training/onboarding materials.
• Proficiency with Microsoft Office Suite, specifically Word and Excel, and Adobe Acrobat Pro.
• Excellent writing skills and experience editing work for grammar, clarity, and consistent format.
• Must have a valid driver’s license or the ability to obtain a driver’s license by the employment start date.
• The successful candidate must be legally authorized to work in the U.S. by proposed start date; CEMML will not provide visa sponsorship for this position.

Employee Benefits: 
Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/.

Colorado State University conducts background checks on all final candidates.

CSU is an EO/EA/AA employer.