Re-advertisement: Logistics Specialist - P3   - Tenders Global

Re-advertisement: Logistics Specialist – P3  

UNICEF

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Company presentation

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS.

UNICEF is the driving force that helps build a world where the rights of every child are realized. UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is also the world’s largest provider of vaccines for developing countries. As a global authority UNICEF is able to influence decision makers at the global level and turn the most innovative ideas into reality.

More than 13,000 staff work with UNICEF, with approximately 85 per located in the field in 190 countries. Seven regional offices and over 124 country offices worldwide, 34 national committees, a research centre in Florence, a supply division in Copenhagen, a shared services centre in Budapest and offices in Berlin, Brussels, Seoul and Tokyo, and UNICEF headquarters in New York and Geneva work on helping children survive and thrive, from early childhood through adolescence.

We employ committed professional to work in our five focus areas: Child Survival and Development, Basic Education and Gender Equality, HIV/AIDS, Child Protection and Policy Advocacy and Partnerships. We also employ staff with expertise in administration and finance, human resources, information technology, supply and logistics as well as external relations and communication. UNICEF’s presence in humanitarian crises means that we also seek experts in emergency preparedness and response.

Interested in becoming a champion for every child? Learn more about what we look for and what we offer.

 

Please note that not all types of contracts and advertisements are listed in cinfoPoste. Find all of them, including General Service staff and consultancies as well as specific programmes here. For UNV positions with UNICEF please refer to the UNV page on cinfoPoste or here.

 

Find in-depth information on careers with UNICEF and related cinfo’s support on cinfo.ch: Visit the organisation’s profile

Job description

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The compatibility is only an indication and should not discourage you from applying if you think your profile matches. It is also not taken into consideration for recruitment.

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Under the direct guidance of the Supply and Logistics Manager, the incumbent manages the logistics operations of a complex emergency with significant impact on program delivery, services, supply and logistics, processes, and systems, requiring advanced professional technical mastery and expertise in support of operations and program objectives. Accountable for effective planning, contracting, procurement, distribution, inventory management of UNICEF’s supplies, in support of the Country Programs

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

 

How can you make a difference?

Mali is a Sahelian landlocked west African country with an estimated population of 20,5 million people in 2020 (INSTAT, 2022) with more than half of them (57.3%) living in rural areas. Its economy is classified as low income with half of the population (50.3%) living below poverty line and a low human development index of 0.434 (UNDP, 2022) positioning the country on a rank of 184 out of 189 countries and territories of the world.

Under the direct guidance of the Supply and Logistics Manager, the incumbent manages the logistics operations of a complex emergency with significant impact on program delivery, services, supply and logistics, processes, and systems, requiring advanced professional technical mastery and expertise in support of operations and program objectives. Accountable for effective planning, contracting, procurement, distribution, inventory management of UNICEF’s supplies, in support of the Country Programs

 

How can you make a difference?

Key function, accountabilities, and related duties/tasks

1.     Provide rapid and relevant responses to evolving logistics needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.

1.1  Responsible for logistics and supply planning through coordination with Operations and Programme Sections.  Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective, efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.

1.2  Develops logistics component of the country’s emergency response, including systems for storage and distribution of supplies to all project sites.

 

2.     Ensure sound, accurate logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.

2.1  Establish and maintain contacts with the Supply Division in Copenhagen on supply procurement and shipping policies.  Interprets and advises the country office on policies and procedures impacting on offshore and local procurement and delivery.  Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.

2.2  Act as secretary and adviser to the CRC.  Establish and maintain a system of contacts with customs and port/airport immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol.

2.3  Oversee the overall preparation of appropriate documentation: cash and supply requisitions, purchase orders, long term arrangements, CRC submissions etc.

2.4  Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.

2.5  Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.

 

3.     Ensure that effective support UNICEF and Government capacity-building efforts are provided in order to enhance efficient, effective and timely supply delivery,

3.1  Plan, design and conduct training for UNICEF’s staff/consultants and counterparts in supply management, customs clearance, distribution and inventory management of supplies and equipment in order to maximize supply delivery. Provide effective coaching to the staff/consultants as required.

 

4.     Supervise and manage effective procurement, local and/or offshore, with a goal to attain lowest cost without sacrificing quality.

4.1  Conduct local procurement through issuance of tenders, bid adjudication and contract management..  Conduct market research, identify and recommend potential local suppliers.  Gather and maintain data on and evaluate local supply sources’ overall performance, (competitive pricing, cost-effectiveness, product quality and timely delivery,).  Monitor and assess supply operations and control mechanisms and advises on appropriate actions to take.

4.2  Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s). 

4.3  Communicates and reports quality issues with respect to supplies and/or service agreements.

 

5.     Collaboration and Partnership

5.1  Coordinate with the Programme Section on logistical planning, providing technical advice on transport specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.

5.2  Provide advice to the Country Office and Government on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.

5.3  Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.

5.4  Develop and maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs, and inventory.

5.5  Inform Programs of slow-moving inventory, upcoming field distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources.

 

KEY ACCOUNTABILITIES and DUTIES & TASKS 

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

  • Rapid and relevant responses provided to evolving supply needs and situations, including emergency situations, with a priority on achieving value for money.
  • The highest level of integrity, standards and accountability maintained by implementing sound, accurate supply/logistics management systems, procedures and documentation as well as regular and accurate reporting.
  • Technical leadership, support, coaching and training provided to capacity-building in order to enhance efficient, effective and timely delivery of supplies.
  • Effective procurement conducted to attain best overall value while maintaining product quality.
  • Effective collaboration and partnership in supply/procurements/purchasing/contracting/logistics with internal and external counterparts developed and maintained through better coordination, communication, and networking.

 

To qualify as an advocate for every child you will have?

  • An advanced university degree ( Master) is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health. 
  • A minimum of five (5) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly related technical fields is required. Understanding of development and humanitarian work. Emergency experience an advantage. Health supply chain management experience an advantage.
  • Developing country work experience and/or familiarity with emergency is considered an asset.
  • Fluency in English and French is required. Knowledge of another official UN language (Arabic, Chinese, Russian or Spanish) or a local language is an asset

 

For every Child, you demonstrate?

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others8 (Nurtures, leads and manages people) 

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

 

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. 

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Eligible UNICEF International Professional (IP) Staff Members on fixed-term, continuing or permanent contracts applying to a Temporary Appointment, which is dedicated to L3 (or L2) Response, may be able to retain a lien and their fixed-term entitlements. The conditions of the temporary assignment will vary depending on the status of their post and their current tour of duty, and relocation entitlements may be limited as per the relevant policies.

** Bamako is a Category D, Non-Family duty station. The Rest and Recuperation Cycle is 8 weeks.

 

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More details

Working hours (%): 80-100%

Macro-area: Sub-Saharan Africa

Level of experience: Senior Professional, more than 5 years

Area of work: Supply Chain Management

Type of organisation: Multilateral Organisations

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