Risk Management & Internal Controller – Global Fund TB/HIV/RSSH Grant - Tenders Global

Risk Management & Internal Controller – Global Fund TB/HIV/RSSH Grant

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JOB DESCRIPTION

 

Working in 52 developing countries across Africa, Asia and the Americas, Plan International aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively.

Plan International has been implementing grants from the Global Fund to Fight AIDS, Tuberculosis and Malaria, since Round 4 in various roles of Principal Recipient (PR), Sub- Recipient (SR) and Sub Sub-Recipient (SSR). Covering countries like, Benin, Burkina Faso, Liberia, Cameroun, Guinea, Liberia, Mali, Niger, Senegal, El Salvador, Thailand, Togo and Zimbabwe.

Plan International has been awarded GC7 TB/HIV/RSSH grant from the Global Fund to Fight AIDS, Tuberculosis and Malaria. Plan International Liberia been selected to as PR to implement the grant with multiple partners including MOH as SR/SSR/SP (Service Provider).

This post is needed to ensure quality and compliance with programmatic and financial indicators of Sub Recipients, through on-going support to field work in research, planning, monitoring and evaluation.

ROLE PURPOSE

Under the direct supervision of the Risk Management & Internal Control Manager, the Risk Management & Internal Controller must be self-driven individual who will be responsible for supporting the implementation of effective risk management through monitoring the functioning of the country’s internal controls to ensure that these comply with organisational policies, procedures and guidelines. Additionally, under the direct supervision of the Risk Management & Internal Control Manager, the incumbent is responsible for

  • coordinating the country self- assessment process
  • continuous monitoring of compliance with donor requirements for various grant funded projects
  • coordinating all internal and external audits,
  • following up on audit action lists and
  • coordinating risk management reviews.

Dimensions of the Role

  • Reports to the RMIC Manager
  • Directly manages by the RMIC Manager
  • Support the Country Risk Focal Point for regular updates of the Country Risk Register
  • Update the RMIC Manager on regular basis; on execution and progress on assigned tasks and any arising significant internal control issues
  • Budget responsibility is limited to area specific matters.

Accountabilities

Typical Responsibilities – Key End Results of Position:

  • Work with RMIC Manager to develops, coordinates and implements a comprehensive internal control (audit) plan that ensures regular coverage of every business unit and geographical office in the country;
  • Prepares reports for management on internal control assignments undertaken;
  • Participates in the design of all tools required for the internal control work (working papers, reporting format and protocols, etc.);
  • Helps the RMIC Manager to facilitate any required self-assessment exercises on the effectiveness of internal controls and attainment of management standards;
  • Advises and supports management in the strengthening of internal controls, systems and processes
  • Facilitates the sharing of learning, based on best practices within the organisation as well as on best practices from the sector generally;
  • Helps in identification of capacity building needs in regard of staff, partners and community understanding and compliance to Internal Controls procedures; and report such to the RMIC Manager;
  • Reviews the current Internal Control Systems for its effectiveness and appropriateness to achieve the organization’s objectives and report on areas of improvement;
  • Actively participates in any regional internal control/audit networks as well as relevant external networks concerning internal controls and risk management;
  • Ensures quality standards are met through review of processes at risk in its annual review plan;
  • Contributes to the induction of new staff members upon request on risk management, the control framework and the role of internal control by the RMIC Manager;
  • Conducts training on Plan International policies and procedures for staff and partners, specifically the Anti-Fraud, Anti-Bribery, and Corruption and Risk Management policies;
  • Monitor and evaluate key processes as appropriately identified in the risk assessment during assignment planning. Identify internal controls issues for key risk processes in a timely manner to proactively avert losses;
  • Ensure successful completion of assigned/planned audit engagements, from start to finish, inclusive of preplanning, fieldwork and wrap up activities;
  • Monitors action taken by management in response to audit reviews, ensuring effective follow up;
  • Oversees the compliance of contracts, MoUs, funding agreements with approved procedures, laws;
  • Performs/participates special in reviews and investigations as requested by the RMIC Manager;
  • Undertakes any other tasks as assigned by RMIC Manager from time to time.

Dealing with Problems:

  • Analyze all success factors and risks facing the organization, report them to RMIC Manager and provide his/her recommendations for improvement of the risk management and overall Internal Control system.
  • Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

Communications and Working Relationships:

Working contacts inside and outside the organization, include the purpose and level (high, medium, low) of the contact

  • Country Leadership Team
  • PIIAs Managers
  • Plan Liberia Technical Advisors
  • Confers, advises, initiates and co-ordinates with all staff regarding policies and procedures
  • Maintains high contact with staff regarding Plan policies and procedures
  • Maintains medium contact with the Regional office and other CO Assurance team

Technical expertise, skills and knowledge

Qualification and Experience

  • A university degree or equivalence in the fields of either financial, or accounting, or auditing
  • An audit background and work experience is preferred
  • Knowledge about program and project implementation is an added advantage
  • At least 3 years’ experience in similar position with a recognized institution

Knowledge:

  • Promotes high performance by all staff
  • Promotes innovation learning and transparency
  • Communicates clearly and effectively
  • Gains, develops and retains credibility

Skills:

  • Ability to train and mentor staff, partners and communities
  • Good analytical and synthesis skills
  • Ability to study and quickly understand new operating environment and organizational systems.
  • Good communication skills (written and oral)
  • Good listening and negotiating skills
  • Independence and objectivity, you should be able to work with minimum supervision
  • Organized, methodical, and meticulous.

Attitudes:

  • Influencing staff to improve performance
  • Promoting high performance
  • Open to feedback and willing to try new approaches and processes
  • Team spirit.
  • Promotes innovation and learning
  • Communicates effectively and enthusiastically

Plan International’s Values in Practice

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

 

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

 

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

  • We empower our staff to give their best and develop their potential
  • We respect all people, appreciate differences and challenge equality in our programs and our workplace
  • We support children, girls and young people to increase their confidence and to change their own lives.

 

Location: Country Office, Monrovia

Department: Risk Management and Internal Control Department

Reports to: Risk Management and Internal Control Manager

Closing Date: 12th December 2023

 

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. A range of pre-employment checks will be undertaken in conformity with Plan International’s Global Safeguarding policy. Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability. As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

 

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

 

Please note that Plan International will never send unsolicited emails requesting payment from candidates

 


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