Secretarial Assistant Culture - Tenders Global

Secretarial Assistant Culture

United Nations Educational, Scientific and Cultural Organization

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Description

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UNESCO, the United Nations Educational, Scientific and Cultural Organization, is responsible for coordinating international cooperation in the field of education, sciences, culture and communication.

The Entities of the Culture Sector cover the following thematic areas of work and international conventions:

  • World Heritage (World Heritage Convention (1972); 2011 Recommendation on the Historic Urban Landscape)
  • Living Heritage (Intangible Heritage Convention (2003))
  • Diversity of Cultural Expressions (Diversity of Cultural Expressions Convention (2005); 1980Recommendation on the Status of the Artist)
  • Culture and Emergencies (Protection of Cultural Property in Armed Conflict Convention (1954)and its 2 Protocols; Illicit Trafficking Convention (1970); 2015 Recommendation on Museums)
  • Cultural Policies and Development
  • Executive Office of the Culture Sector (overall programme and management coordination)
 
In this framework, the Culture Sector is looking for a diversity of candidates to join the above teams as a Secretarial Assistant to:
 
  • Support in receiving and distributing documents. Support in finalizing in final format draft documents prepared by colleagues; compiling, summarizing background materials and facilitating information exchange as requested.
  • Support the functioning of the team by responding to enquiries by phone and by e-mail and follow up on routine files notably by liaising with the Sector’s Entities and central services of UNESCO to obtain necessary contributions and approvals while ensuring all documentation is properly maintained in an efficient and readily accessible filing system.
  • Support in the logistical organization of working meetings of the team by sending, receiving and distributing various exchanges (e-mails and other correspondence), and provide general administrative support as necessary.
Required Qualifications:
 
Education:
  • Completed secondary, technical or vocational school.
Work Experience:
  • Minimum of three (3) years of relevant work experience in programme assistance, and/or administrative and secretarial tasks or related tasks, preferably in an international environment.
Skills:
  • Good interpersonal and communication skills.
  • Good skills in drafting correspondence and documents in English and French, with strong attention to details.
  • Good organizational and coordination skills with the ability to take initiative, establish priorities and monitor own work plans.
  • Ability to work under pressure, deal with complex and sensitive situations and flexibility to adjust work schedules.
  • Diplomacy in dealing with external and internal partners requesting information.
  • Ability to work efficiently in a multi-cultural environment, with team spirit.
  • Good IT skills, including MS Office software (Word, Excel, Outlook, PowerPoint etc.).
Languages:
  • Excellent knowledge (written and spoken) of English or French and good knowledge of the other language.

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