Job Description:Posted on: 27/12/22
Desired start date: 01/02/2023
Duration of the mission: 12 months
Location: Khartoum – Sudan
About the Mission
Following fighting between the Tigrayan Forces (TPLF) and the Ethiopian Armed Forces (EAF), many Ethiopians fled the hostilities and sought refuge in eastern Sudan. Today there are more than 50,000 refugees, most of whom are in different locations: Tunaydbah, Um Rakuba, Village 8, Hamdayet and Babikri. All along 2021 SI was working mainly in Tunaydbah and launched wash activities in the new camp of Babikri in October – November. SI will phase out from Babikri end of December 2022.
In Gedaref, SI is as well in consortium with PUI is implementing a project funded by CIAA aiming at supporting in FSL sectors vulnerable population impacted by under nutrition. Activities are covering distribution of agricultural inputs, animals, items to start IGA and CASH. PUI is focusing on the treatment of malnutrition.
In Geneina, 2 projects are ongoing complementing each other and offering wash services in Geneina Gathering camps hosting approximately 100 000 individuals. Activities are mainly latrines rehabilitation and construction, distribution of hygiene kits, water trucking, desludging, waste management.
6 proposals are under development:
- in Geneina: 1 ECHO, 2 CDCS
- in Gedaref: 1 ECHO, 1 CIAA, 1 IOM
MISSION: SIZE, BASES, BUDGET, NUMBER OF EXPATRIATES AND NATIONAL STAFFS:
The Sudan mission opened end of 2020, further to the influx of Tigrayan refugees fleeing conflict in Ethiopia. The operational base dedicated to this emergency answer is in Gedaref. further to the lack of funding from HCR, SI is reorienting activities in FSL sector and WASH targeting host communities further to anticipated phasing out from Babikri camp end of December 2022. Total budget in Gedaref for 2022 is approximately 1,5 M EUR. There is only one expat for the time being in Gedaref at the position of log-admin base and around 15 nationals.
In Geneina, SI budget is 1,5 M EUR for 2022 as well, with 4 international and approx 30 nationals.
In Khartoum, the support coo will be seconded on the logistic by a deputy log coo.
General objectives
The Support coordinator pilot logistics, administrative, financial & RH tasks of the mission to ensure the smooth running of SI programs in the country. He / she ensures the implementation of SI procedures and support tools on the mission as well as their compliance and proper use, and compliance with donor requirements. He / she contribute to design the mission strategy, drafting and design projects necessary means and activities. He/she supports the country director by implementing security measures, providing logistics & administrative means, HR & financial strategies and back up of the CD in case of absence. He/She is the referent on the mission and the link between headquarters and the mission for any issue related to Support.
For additional details please refer to the Job Description.
Specific stakes and challenges
Although Sudan has been opening up more widely to International NGOs for the past two years, it is still governed by strict rules and INGOs’s access depends on Public Institutions (visa, authorization to work, to travel, to recruit national staff etc…). The HAC (Humanitarian Aid Commission) is an essential partner, the only entry point for INGOs to work in Sudan.
The recent coup of 2021 October 25th lead to a high level of uncertainty in terms of Governance as well as donor’s strategy (especially for long terms project). Military power remains contested by an important part of the population and regular demonstrations are organized, mainly in Khartoum. Due to the configuration of the city, confluence of the blue and White Nile, the existence of bridges linking the different parts of the city, and the lock down of these bridges by the Authorities, most of civil servant NGO employees cannot reach their office, leading to a re-organization of the work and potential delay in visa processing, bureaucratic follow up.
Part of that, the security situation in Khartoum remains calm in areas not concerned by the demonstration. Internet / phone network can be cut during demonstration but alternative system of internet connection allow to keep a correct connection.
In Gedaref, the current specific situation at the border with Ethiopia needs to be carefully monitored. The Sudanese army has taken back its agricultural land from the area of al-Fashaga used by the Ethiopians (a disputed area for 20 years). On both sides, the militaries have strengthened their presence. Transportation to Gedaref is by the road, for a 7 hours journey.
In west Darfour, pic of intercommunal violence end of 2020 and end of 2021 had lead to massive displacement of population in Geneina and surrounding localities. The follow up of the security dynamic in this complex and volatile context is utmost important in terms of access, communication with local authorties (HAC) and partners. Transportation to Geneina, main city of West Darfour, is organized by UNHAS flight or commercial air lines, Badr airlines.
Priorities for the 2/3 first months:
- Support the Gedaref log – admin manager, only expat on the base
- Review of budget of proposal submitted upon donors’ request
- Update allocation board
- Ensure the good Support process implementation within the mission.
- Guide and brief the deputy log coo
- Understanding of all administrative process related to visa process, travel notification, recruitment of national, Technical agreements…
- Guaranty the continuity of support for program activities in all locations
- Maintain the coordination with Support Coordinators (Log, Admin, Fin & HR) from other INGOs
- Launch and monitor 2023 HR strategy
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