Staffing & Volunteer Coordinator for Program Services

The Woodlands Foundation

Job Title: Staffing and Volunteer Coordinator for Program Services

Job Category: Full-Time

Supervisor: Program Manager

Salary Range: $32,000-$37,000

Position Summary: The Staffing and Volunteer Coordinator for Program Services is responsible for the full-cycle recruitment of all necessary Programs Staff Positions; the management of all internships, practicums, and Program Services volunteer initiatives; and assists with the Programs Department’s operations, compliance efforts, and human resources management.

POSITION RESPONSIBILITIES

Full-Cycle Programs Department Staff Recruitment

• Manage the complete recruitment cycle of all Woodlands Programs Department positions as needed, including but not limited to: Weekend & Summer Respite Programming Staff; Club Program Staff; Kitchen Staff and independent contractors.
• Work closely with the Camps & Retreats Coordinator on the scheduling of all Program staff.
• Maintain established and cultivate new recruitment relationships with colleges and universities.
• Serve as the primary Woodlands representative at off-site recruitment events, including but not limited to: Career Fairs, Summer Camp Fairs, classroom presentations, individual tabling opportunities, outreach to student clubs and organizations at both the high school and college level, community partner visits, and professional development opportunities for part time staff.
• Advertise and promote all Programs Department employment opportunities through targeted electronic mailings, social media postings, video creation, and the creation and distribution of Woodlands employment literature for recruitment fairs.
• Maintain all college-based and external job posting sites that advertise Programs Department employment opportunities.
• Maintain and develop up-to-date recruitment partner databases and mailing lists.
• Screen, interview, and collect application materials for all Woodlands Programs Department applicants, conducting applicant reference checks.
• Compose appropriate offer letters for chosen Programs staff candidates and manage the onboarding process of new Programs Department employees to completion; including but not limited to collection of all required clearances, I-9 completion, and drug testing.
• Work closely with the Administrative Manager to ensure all onboarding materials are up to date, ordering of drug testing kits, supplying workman’s compensation incident reports and supporting paperwork, Act 168 documentation is complete, and entering payroll data once hire is onboarded.
• Maintain Programs Department Monthly Compliance Checks.
• Maintain accurate disciplinary records for part-time program staff.
• Transport staff to a medical facility if needed.

Internship, Practicum, and Program Services Volunteer Coordination

• Manage all aspects of Woodlands’ Program Services Volunteer initiatives, including appropriate paperwork necessary for practicums, internships, and contact hours; Woodlands volunteer events; and the oversight of Staffing and Volunteer interns and summer-term subordinates.
• Write letters of recommendation and complete all online recommendations for current staff and former staff.
• Consistently provide volunteers for weekend and summer programs, as well as all other Programs Department offerings, working closely with the Program Manager, Camps & Retreats Coordinator, Club Program Coordinators, and all other necessary Woodlands staff.
• Work to recruit, coordinate, and manage volunteers for major on campus events such as Fall Fest and DIVA Weekend.
• Ensure the completion of all Programs Department volunteer applications, collecting PA background and PA child abuse history clearances, and the documentation and tracking of volunteer information using all appropriate Woodlands tools and databases.
• Conduct orientations for new Programs Department volunteers, record all volunteer shifts, and generate written volunteer verifications, documentation, and all other relevant correspondence as necessary.

Programs Department Operations, Compliance, and Human Resources Management

• Ensure complete compliance with all partner-organization, commonwealth, federal, and American Camping Association: standards, hiring and human resource procedures, personnel checks, and accreditation processes
• Maintain physical and electronic Programs Staff and Volunteer Personnel files in accordance with The Woodland’s retention policies.

ESSENTIAL QUALIFICATIONS

• Bachelor’s degree in Human Resources, Communications, Sales, or a related field
• 1-2 years’ work in full-cycle staff recruitment, or commensurate experience
• 1-2 years’ work in volunteer coordination or commensurate experience
• Experience crafting and coordinating messaging to diverse audiences
• Flexibility in scheduling, including the ability to work evenings and weekends
• Procured PA Acts 33, 34, 73, and 31 upon hire
• AED, CPR and First AID Training upon hire
• Ability to pass a Drug Screening
• Ability to ascend and descend slopes and transverse a variety of indoor and outdoor settings and uneven terrains
• Ability to communicate and exchange accurate information with all Woodlands staff, participants, families, and internal and external partners
• Ability to safely, securely, and frequently: grasp, lift, transport, position, and place Woodlands’ equipment weighing at least 25 lbs.

PREFERRED QUALIFICATIONS

• Experience in an integrated or camp/retreat environment
• Previous supervisory experience, especially with high school and college students
• Prior work with individuals experiencing disability and their families

BENEFITS

• Immediate accrual for 3 weeks of Vacation Time annually with tiered accruals for years of service
• 2 Personal Days
• Paid Sick Time
• 9 Paid Holidays PLUS year-end paid closure from Christmas Eve (observed) through New Year’s Day (observed)
• Medical, Dental, Vision coverage available upon start date – 75% employer paid for employee and dependents
• Life & AD&D Insurance – 100% employer funded
• Employer funded Health Reimbursement Account (HRA)
• 403(b) Plan – employer match after 90 days of employment
• Free parking
• Flexible schedule

Equal Employment Opportunity

The Woodlands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. WFI expressly prohibits any form of workplace harassment based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Improper interference with the ability of WFI’s employees to perform their job duties may result in discipline up to and including discharge.

Employment decisions include but are not limited to advertising, recruitment, hiring, placement, upgrading, transfer, demotion, compensation, training, layoffs, recalls, or terminations.

Job Type: Full-time

Pay: $32,000.00 – $37,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Wexford, PA 15090: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location