SUPPLY ASSISTANT
Job Opening
Job Opening ID: 225701
Job Network : Logistics, Transportation and Supply Chain
Job Family : Logistics and Supply Chain
Category and Level : General Service and Related Categories, G-3
Duty Station : KABUL
Department/Office : United Nations Assistance Mission in Afghanistan
Date Posted : Jan 18, 2024
Deadline : Feb 16, 2024

Org. Setting and Reporting
This position is located in the United Nations Assistance Mission in Afghanistan (UNAMA) Kabul, Afghanistan. The Supply Assistant reports to the Chief Centralized Warehousing. The incumbent performs a variety of routine tasks related to the management and movement of supplies that contribute to the timely and effective accomplishment of warehousing services within the mission.
Responsibilities
Assists in monitoring stock of supplies in the stores; assists in conducting regular stock taking of expendable items in the supply stores.
Packing, labelling, measuring, and weighing the cargo and submission to MOVCON for further delivery to UNAMA Field offices.
Delivery of office furniture and equipment to UNAMA compounds and Administrative Offices.
Conduct assembling of all models of office and accommodation furniture.
Assists Receipt and Inspection Unit (R&I) in receiving and inspecting goods delivered by vendors and managed by
Supply Unit. Prepares internal R&I reports for goods in the Supply Stores.
Assists in conducting periodic inventory of UN Non-Expendable property and attractive Property managed by Supply stores.
Responds to internal inquiries from Staff or refers them to appropriate contacts/units.
Retrieves information and background research from various sources (e.g. Intra-/Internet, office files, central
documentation services, etc.).
Generates relevant status reports and other reports as required.
Organizes, and maintains contract files and Section’s manuals.
Performs other duties as assigned by the supervisor.
Competencies
Professionalism: Shows persistence when faced with difficult problems or challenges. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
High School Diploma or equivalent is required.
Job – Specific Qualification
Not available.
Work Experience
As per approved UNAMA special measure, with High School Certificate, a minimum of two (2) years of progressively responsible experience in inventory and supply management or related area is required. The minimum years of relevant experience is reduced to zero (0) for candidates who possess a first level university degree or higher in business administration, logistics and supply service.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Fluency in oral and written Dari is required. Knowledge in oral and written Pashto desirable.