Supply Chain Specialist - Tenders Global

Supply Chain Specialist

Danish Refugee Council

tendersglobal.net

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Description

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We are seeking a Supply Chain Specialist to support DRC’s Tanzania operation strengthen DRC’s Supply Chain function. As part of DRC’s commitment to localisation, the Specialist will help build the capacity of supply chain staff technically and managerially. The role will employ practical approaches in equipping the team with skills, competencies and critical tools that will maximise their performance, skills and knowledge in executing their functions to ensure the smooth running of functions to meet the program needs in line with the DRC Operations Handbook, donor and government rules and regulations. 
Main Responsibilities:
  • Review the structure of the team and make recommendations for change based on portfolio of work and budget constraints; Assess the capability and capacity of the team and key individuals;
  • Providing recommendation to the Area Manager and the Head of support service in defining Policies, Procedure guidelines, technical manuals, and standards in relation to all management fields (procurement/purchasing, infrastructure/office management, fleet management, assets management, stock management, IT and Communication management, etc.;
  • Coordinate with the Administration/HR and Finance Department to ensure that systems in place for payment processes to suppliers are made on-time and respecting the financial systems;
  • Recommend/implement training plans in areas for improvement (technical management, people management, project management) for support and program team, build the capacity of team leaders and staff, developing and implementing guidance, on the job training and supervision, mentoring and coaching;
  • Rolling out training and development, guidance, SOPs in the following areas as needed/prioritised:
Procurement:
  • Contract management
  • Logistics including Fleet and Warehousing
  • Site /Office Management and Maintenance
Deliverables:
The specialist will support the following deliverables (subject to an inception discussion and planning sessions with management):
  • Capacity assessment for Team
  • Deliver training based on the agreed upon training plan
  • Capacity Improvement Plan and work plan for implementation
  • SOPs reviewed and contextualized.
  • Updated vendor data base
  • Market survey for 2024
  • Updated list of Framework agreement with vendors
  • Updated procurement plans
About you:

In this position, you are expected to demonstrate DRC’s five core competencies:

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You act in line with our vision and values.
Qualifications and Experience:
Essential Experience:
  • At least 7 years’ experience in senior Supply Chain function in a Humanitarian context
  • At least 5 years’ experience with people management and specifically capacity building
  • Bachelor’s degree in relevant sector and field experience
  • Knowledge of project cycle management
  • Knowledge of supply chain management and procurement processes
  • Knowledge of budget cycle and monitoring processes
  • Knowledge of key donor policies and compliance procedures, like UNHCR, WFP, Danida
  • Experience working with DRC Dynamics or a similar ERP system
  • Excellent communication skills – both oral and written
  • Fluency in English (essential) and Swahili (desirable).

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