Team Assistant

Team Assistant

Description

The World Bank, a leading multi-lateral institution in global economic development, is looking for a highly organized, energized and experienced person capable of operating effectively in a demanding fast-paced environment to serve as a Team Assistant. The Team Assistant will work under the supervision of the Operations Officer and the Country Manager. The Country Manager will be responsible for her/his technical and professional development and performance evaluation. The Team Assistant is an integral part of the South Sudan Country Office Administrative and Client Support (ACS) team. (S)he will extend administrative and client support to World Bank task teams working on project preparation and implementation and to the Country Office as required. The job implies frequent interaction with other institutional units, staff in other locations (locally and internationally), Government officials, consultants and external organizations.

Provide support for preparation and implementation of World Bank projects and activities according to Bank procedures.

Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports.

Draft routine correspondence (standard letters, memos, faxes, etc.) conforming to the Organizations regional standards, using proper grammar, punctuation and style and proofread materials.

Maintain up-to-date divisional project files (both paper and electronic) and retrieve data from various sources and compile these for use by the Country Director and/or the Country Management Unit (CMU).

Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle.

Co-ordinate with service units and liaise frequently with team members both in Washington and in the Country Office.

Arrange working schedule and meeting with counterparts for the visiting teams.

Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters.

Serve as a back-up to other staff and Task Team Assistants on project and administrative tasks.

Perform other tasks as requested by the Supervisor.

Selection Criteria

Previous experience with a multilateral/bilateral organization is an advantage.

Project and task management – Exhibit good organizational, problem-solving, analytical skills and ability to work competently with minimal supervision. Demonstrate attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.

Versatility and adaptability – Demonstrate flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrate motivation to avail and adapt oneself to effecting change.

Learning, knowledge sharing and communication – Good English language skills (verbal and written) Able to write clearly, edit and proofread draft communications. Able to learn and share knowledge/information across the unit.

Drive for Results – Able to take personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at theWorld BankandIFC, including our values and inspiring stories.