View Vacancy – Humanitarian Programme Officer, Education
Foreign, Commonwealth and Development Office (Programme Roles)
The British Embassy in Beirut has a vacancy for a Humanitarian Programme Officer, Education, job grade Executive Officer (EO), under the UK Office for Syria (UKOS) on a fixed term contract of 12 months, with a possibility of renewal.
The UK Office for Syria (UKOS) comprises a vibrant and friendly team under the Foreign, Commonwealth and Development Office (FCDO) working on Syria from both the UK (London and East Kilbride) and the British Embassy Beirut (BEB). Together, we make up a ‘virtual mission’ for Syria.
The structure of the office is unique – not least, because the Embassy in Damascus closed in 2012 and we do not have diplomatic relations with the Syrian regime. This brings its own sets of challenges but also opportunities to work differently. The UK Special Representative for Syria is based in the UK, as is the Development Director. The Deputy Head of Mission is based in Beirut (also Head of UKOS Beirut).
As part of a cross-HMG strategy (reflected in The Syria Country Business Plan), UKOS works towards ending the conflict that has lasted over ten years, preventing and tackling extremism that poses a threat to the UK, holding the Syrian regime to account for its atrocities, and supporting the humanitarian and development response to alleviate the impact of the conflict on all Syrians.
Syria remains one of the world’s most complex humanitarian and protection emergencies. Today, after over ten years of conflict and turmoil, over 14 million men, women, and children in Syria need humanitarian assistance – the highest number since 2016 – with needs increasingly being exacerbated by economic decline, hostilities, and climate change.
About the job
The Humanitarian Programme Officer will play a critical role in managing the Syria Education Programme. This will include stakeholder management (externally and internally), managing risk, and overseeing programmes delivering life-saving humanitarian assistance in one of the world’s most complex and protracted crises.
The focus of the role will be the Syria Education Programme, but the jobholder will also work closely with staff across the UKOS portfolio, giving opportunities to work on other sectors (health, livelihoods, etc.).
The jobholder will need to build productive relationships with external delivery partners, working with FCDO finance and operational experts to track progress, resolve issues, and provide a challenge function. You will work alongside UKOS Programme Managers to scrutinise partner fraud reports, identify and manage risks, and respond flexibly as new priorities arise, often in Syria’s unstable operating context. The jobholder will be expected to take ownership of and manage fraud and safeguarding cases, and ensure partner due diligence remains relevant.
The jobholder will also be committed to developing their capacity to contribute to and support education and other policy objectives linked to the programmes. The role offers plenty of opportunities for wider development in programming, policy, and communication skills.
Duties and responsibilities:
The jobholder will play a key role in the Humanitarian/ Development Team, and specific responsibilities include, but are not limited to:
- Supporting the contracting of a new delivery partner for the Syria Education Programme for the next 3-4 years.
- Co-developing and implementing an education communications and policy strategy to assist with effectively communicating programming to internal and external stakeholders.
- Managing the fraud and safeguarding caseload for the Syria Education Programme and others across the UKOS portfolio.
- Ensuring the delivery partner for the Education Programme delivers results and value for money, is compliant with key legislation and the terms of the contract, and manages finances effectively.
- Managing the implementation of programmes in line with the UKOS Business Plan, Programme Operating Framework (PrOF), and associated principles, standards and guidance.
- Building and maintaining strong and effective working relationships with partner organisations, donors, and other programme stakeholders in the UK and the region.
- Developing and maintain UKOS programme and risk policies alongside the UKOS operational excellence team.
- Supporting the Programme Manger in overseeing programme finances, ensuring budgets are accurately forecasted and profiled throughout the life of the programme, and that payments actively managed.
- Maintaining information effectively and efficiently in FCDO information management and financial systems.
- Contributing to effective team working and wider team delivery within UKOS, and promoting an inclusive and supportive working environment.
The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required.
Key behaviours required:
- Working Together – Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
- Communicating and Influencing – Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
- Delivering at Pace: Take responsibility for delivering timely and quality results with focus and drive.
- Seeing the Big Picture – Understand how your role fits with and supports organisational objectives. Recognise the wider Civil Service priorities and ensure work is in the national interest.
- Excellent communication skills in English and Arabic, both written and spoken. Able to express ideas and messages clearly and concisely. Demonstrated experience in report writing.
- Experience working with national and international organisations/ NGOs and/ or commercial providers in the field of finance, project, and programme budget management.
- Experience working on project and budget management and meeting short deadlines.
- Demonstrated ability to provide robust scrutiny of budgets in the design and delivery phases, with sound judgement to ensure value-for-money.
- Ability to synthesize information, identify key issues, and propose next steps and solutions to problems.
- Ability to build and maintain a range of contacts and build effective working relationships. Excellent interpersonal and communication skills, with a strong customer focus.
- Flexible, resilient, decisive, and calm under pressure. Proven track record of delivering results to a high standard to tight deadlines.
- Excellent organisational ability. Proven ability to manage, plan, and prioritise tasks and workload. Proactive approach to problem solving.
- Strong IT skills and literacy in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
- Holds at least a bachelor’s degree in economics or a closely related subject.
In addition, we are looking for someone who can demonstrate:
- Holds at least a bachelor’s degree in International Relations, International Development, or relevant field.
- Knowledge of Syrian conflict and experience of working in/ on the Syrian context.
- Experience in managing fraud and/ or safeguarding cases.
- Previous experience in a programme support/ administrative role.
Seeing the Big Picture, Delivering at Pace, Communicating and Influencing, Working Together
15 January 2023
Executive Officer (EO)
Full-time, Fixed term, with possibility of renewal
Middle East & North Africa
6 March 2023
If you are selected for this position, we will be able to employ you as long as you:
- Receive the appropriate level of security clearance;
- Have (or be willing to obtain) the right to live and work in Lebanon. Candidate’s residence permit and work permit, and the expense to obtain them, will be their own responsibility. Applications from Syrians are encouraged.
Qualifications, skills and experience:
The Embassy aims to offer an attractive working environment and remuneration package for this role, including a non-negotiable salary of US$2,822 per month. However, for third country nationals and UKB staff spouses/ partners employed by the Embassy, as you are not liable to pay Lebanese income tax, your salary will be abated by an amount equivalent to the Lebanese tax that would otherwise be payable (if appropriate).
There are no other allowances payable as part of this package. No accommodation and relocation expenses are payable in connection with this position.
This position is for a full-time employment, on a fixed-term contract basis for twelve (12) months, with a possibility of renewal.
Conditioned working hours are 40 hours gross per week. Normal working hours are Monday to Thursday 08:00-16:00 and Friday 08:00-14:00. Some flexibility in working hours may be permitted based on operational requirements and agreement with the line manager, and in line with FCDO and Embassy policies.
The jobholder will be required to be flexible in their approach to hours worked as these will be dictated by operational needs and may involve working out of hours (evening/ weekend) during visits and events.
The Embassy is committed to ensuring that you are able to maintain a suitable work-life balance. Annual leave entitlement is 20 days plus 14 public holidays (on a pro rata basis).
We offer a competitive package in line with local labour law, including transport, family, and educational allowances; medical insurance coverage; performance-related bonus; and opportunities for job-related training and development. The jobholder will be expected to attend relevant programme management and finance training courses. In addition to formal training requirements, the Embassy and UKOS attach great importance to personal development of all staff. This job offers many opportunities to develop a wide range of professional skills and gain experience of a broad range of programme activity. The role in particular offers opportunities to strengthen skills in managing projects as part of a high-achieving team working to make a difference in a conflict environment.
The successful candidate will be subject to a 90-day probationary period. The appointment is also subject to satisfactory local and UK security clearances.
How to apply:
Interested candidates must include in their online application form 1) an updated Curriculum Vitae (CV); 2) a covering letter/ motivation essay (no more than 1000 words) stating how you meet the requirements of the role; and 3) specific examples in the relevant sections of the online application form of how you meet the key behaviours and skills required.
Applications that do not include this information will not be considered.
Applications must be submitted before 23:55 Beirut local time on 15 January 2023.
Applications submitted after the stated deadline will not be considered.
The recruitment process, including security clearance, is expected to take around two months.
The start date mentioned in the advert is an assumed start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances and reference checks.
The British Embassy Beirut is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy is subject to Terms and Conditions of Service according to local Lebanon employment law.
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