Payroll Administrator II

Job Title

Payroll Administrator II

Agency

Texas A&M Engineering

Department

Engineering Payroll

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Payroll Administrator II has thorough knowledge and understanding of Workday Time & Absence, Benefits, HR and Payroll functions to provide complex clerical, accounting, and customer service support for TEES, TEEX, TTI and College of Engineering Payroll related functions. This position works in a team environment under general supervision and interacts with individuals of diverse backgrounds to ensure that all payroll information received from campus departments and employees is processed in a timely and accurate manner in accordance with applicable System, State and Federal rules and regulations.

Responsibilities:

• Contribute to Payroll Processing Team by working effectively with individuals of diverse backgrounds to review and process Workday Payroll tasks which includes:

  • Review and process supported retro report researching any discrepancies.

  • Work with System Member Benefit Partners to coordinate retroactive benefit entries.

  • Review and approve Payroll Partner inbox tasks such as Assign Pay Group (ensuring correct documentation has been received, copying tax elections and withholding orders), checking for withholding orders or ongoing payroll inputs for terminated employees and cost allocations.

  • Reviewing supplements for accuracy and compliance then entering them as payroll inputs or on-demand payments.

  • Entering emoluments.

  • Entering SGIP Reimbursements.

  • Reviewing multiple payroll reports to ensure monthly and biweekly payroll is complete, accurate and in compliance with Agency, System, State and Federal rules and regulations.

• Answers general payroll and other financial questions, serving as a resource to solve payroll related problems for departments and employees.

• Partners with Centralized HR Staff to act as the Payroll Liaison assisting and training departmental payroll administrators as needed.

• Reviews and process Foreign National paperwork (Glacier) to ensure submission is complete and accurate and enter applicable exemptions and tax treaty information into Workday.  Also review and approve passport and visa changes to ensure correct documentation has been provided.

• Review, update and create processes and procedures for the payroll processing manual.

• Serves as HR Partner to review and approve terminations and end additional jobs in Workday ensuring applicable rules and regulations have been applied.

• Purchasing Card Reconciliation and Payment for Engineering HR and Engineering Payroll.

• Assist retirement coordinator with TRS reporting.

• Serves as back up to UIN Manager and UIN Partner to process Confirm New Hire/Rehires in Workday.

• Other duties as assigned.

What we need:

• Bachelor’s degree and one year of related experience or equivalent combination of education and experience.

Work Location:

• Main Campus – College Station, TX.

About Engineering Human Resources & Payroll

The top priority of Engineering Human Resources (HR) & Payroll is providing quality service and guidance to Texas A&M Engineering Experiment Station (TEES) and Texas A&M University College of Engineering (COE) employees to create a great work environment and to help advance the strategic goals of our organization. Engineering HR & Payroll supports employees and retirees in a variety of areas including recruitment, hiring, onboarding, payroll, classification & compensation, benefits, retirement, leave administration, compliance, immigration, and employee relations.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards through competitive and equitable pay, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.  Exemplify equal pay for equal work, with allowable pay differences based on factors not prohibited by law.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.