Administrative Assistant to Associate Dean of Research – The Faculty of Education

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits .

Location – This role is hybrid with a mix of remote and in-person. On-site work primarily takes place at North Campus, Edmonton

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross-section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Faculty of Education

As part of the University of Alberta’s College of Social Sciences and Humanities, the Faculty of Education is home to award-winning teachers, internationally recognized researchers, educational innovators, and community leaders. When you join the Faculty of Education, you are joining one of the world’s top faculties of education, consistently ranked among the top four faculties of education in Canada and top 100 in the world. At heart, we are a supportive, welcoming academic community of highly engaged, socially conscious, diverse scholars, students, and staff. Our work impacts K-12 students, their families, communities, and partners in education and other professions. We advance the careers of future researchers, teachers, professionals, and policy makers as active and contributing citizens.

Position Summary

This Administrative Assistant is responsible for providing comprehensive and senior support to the Associate Dean, Research in administrative, research, and academic capacities. This position works independently and requires judgement, common sense, and the ability to work under challenging time constraints and conditions due to the many priorities and issues being handled in the Office of the Dean. The position is expected to carry out duties with minimal instruction and supervision, and is required to function at a senior level to ensure completion of projects and initiatives.

Duties

The incumbent will be responsible for administering, coordinating, and managing all activities related to the portfolio of the Associate Dean Research. Duties include but are not limited to:

• Coordinates and manages faculty grants and awards
• Schedules grants, calls, and adjudication meetings (SARAC), and prepares external nomination package
• Administering awards and scholarships; including Faculty Scholarship and Research Award Committee
• Plans, coordinates and manages faculty-level research events
• Administers university-wide research requests in school districts (the Cooperative Activities Program)
• Drafts and/or generates routine communications based on straightforward information for supervisor review
• Plans and schedules calendar(s) in consultation with the Associate Dean, and resolves calendaring conflicts
• Initiates and coordinates various requests
• Takes on and manages new workflows as they are needed
• Provides general administrative support working under the supervision of administrative/academic leaders

Qualifications

• Office administration certificate or equivalent
• Strong organization skills
• Ability to prioritize effectively to meet deadlines at peak workflow periods
• Forward-thinking, with the ability to anticipate needs
• Strong written and verbal skills
• Minimum 3-5 years experience providing senior administrative office support and university research admin support
• Advanced skills with Google Suite products
• Strong attention to detail and accuracy
• Ability to work independently and handle the pressures of deadlines

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.