Education Coordinator

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Type of Position:
Instructional Development

Job Type:
Regular

Work Shift:

Sponsorship Available:

No

Institution Name:
University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only ):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected] .

Department:
COP tendersglobal.net Administration

Department’s Website:

Summary of Job Duties:
The Education Coordinator serves as the pivotal force in cultivating a transformative and enriching atmosphere for students within the College of Pharmacy (COP). Through orchestrating key student events, nurturing community involvement, and amplifying the COP’s identity, this role forges robust connections with students, student organizations, alumni and stakeholders to elevate the student experience and professional development opportunities. Acting as the primary conduit between the Office of Student Services (OSS) and professional student organization, this position entails upholding institutional guidelines, facilitating organization undertakings, managing financial resources, fostering collaboration, and orchestrating diverse events to enrich student engagement and cultivate their professional trajectory. By organizing roles and responsibilities into actionable agendas and periodic assessment of student needs and engagement, the education coordinator can bolster students’ academic triumphs, holistic well-being and sense of belonging within the COP community.
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Qualifications:

• Bachelor’s Degree in Business Administration or related field plus 3 years of Administrative experience, Event planning/coordination and/or Project Management
• Must be proficient in Microsoft office suite, well organized, proficient in event planning and project coordination, have strong leadership, communication and organizational skills and be able to work independently.

Preferred Qualifications:

• Master’s Degree in Business Administration or related field with 1 year of administrative experience, event planning/coordination and/or project management
• Intermediate level computer program proficiency and ability to learn new technology quickly. Experience with Workday, Survey Monkey and Redcap. Knowledge and understanding of UAMS policies and practices.

Additional Information:

Responsibilities:

Student Experience and Professional Development – Office of Student Services

• Facilitates communication and collaboration between the Office of Student Services (OSS) and professional student organizations.
• Ensures compliance with institutional policies for all student organization activities.
• Reviews and approve requests for student organization activities: monthly meetings, speakers, logos, fundraising events, educational activities, and social events.
• Reviews and update the College of Pharmacy (COP) Student Activities Handbook, annually.
• Compiles annual reports on COP student organizations’ activities and achievements.
• Manages online student activities calendar. 
• Manages the allocation of budgets and disbursement of resources for professional student organizations.
• Fosters cross-collaboration among student organizations to maximize their collective impact and promote synergy.
• Implements Alumni Ambassador Program and increase their involvement, and contribution to the student experience through mentorship, involvement in student activities, and support for student initiatives by:
• Communicating with alumni through electronic and written correspondence.
• Coordinating networking opportunities between alumni and current students.
• Collaborates with relevant stakeholders to develop service opportunities for students.
• Collects information on events, job openings, scholarships, and professional development opportunities, and inform COP students and graduates accordingly.
• Promotes student organization events and achievements through various channels, including social media, newsletters, and the institution’s website.
• Develops and promote marketing strategies in collaboration with the Office of University Communications to enhance the visibility and reputation of the COP.
• Promotes internal and external programs that support student wellbeing, personal and professional growth, community involvement, and work-life balance.

Plans and executes annual COP student events (listed below) in collaboration with Executive Assistant II-Student Services, OSS Student Ambassadors and relevant stakeholders:

• P1 New Student Orientation
• Fall and Spring Admissions Day Interviews
• P1, P2, P3 Fall and Spring Back to School Meetings
• P1 White Coat Ceremony
• COP Scholarship and Awards Ceremony
• Campus Tours for UG and High School Students
•  Student Appreciation Day
• P3 Pinning Ceremony
• P4 Career Fair Day
• COP Field Day
•  Rho Chi and PLS Induction, and Residency Match Ceremonies
• P4 Senior Meeting
• Senior Honors Convocation
• Commencement
• Pharmacy Camp
•  P1 Pharmily Day
• OSS and COP Student Organizations Retreat
• Creates online forms and surveys to collect student information pertinent to the events listed above.
• Acts as a liaison between OSS and Arkansas Pharmacists Association (APA).
• Collects and maintain student emergency information.

Student Success Support

• Maintains and distributes precise cohort-specific rosters to COP administrators, course coordinators, and stakeholders.
• Advocates for student needs and interests by identifying barriers to success, student well-being and equity. 

Works with the Associate Dean for Student Services (ADSS) to:

• Proactively reach out to at-risk students and provide personalized academic advising and career guidance.
• Help students set academic goals, create personal action plans and monitor student progress.
• Identifies and connect students with UAMS Student Success Center/Learning Specialist, Campus Life and Student Support Services, ADA/Disability Services, Student Wellness Program, Student Health Services, Student Financial Services, Fitness Center.
• Assists students in creating personal action plans and academic goals, fostering rapport to support goal attainment
• Acts as a liaison between OSS and Offices of Academic Affairs and Experiential Education.
• Coordinates, develops, and implement student success strategies and technologies.
• Collaborates with faculty and staff to enhance student retention and academic outcomes.
• Handles confidential student information in compliance with regulations.
• Ensures clear communication and maintain accurate records.
• Responds promptly to student inquiries

Administrative and Assessment Support for OSS

• Develops metrics and assessment tools to measure the success and impact of student professional organization initiatives.
• Schedules and coordinates OSS Team Meetings (calendar invites, schedules, agendas, & minutes).
• Collects feedback from students and stakeholders to continuously improve and refine programs and activities.
• Contributes to the development, implementation, and assessment of student success initiatives.
• Coordinates data collection and data base management for the Offices of Students Services.
• Collects and analyzes data on student performance, persistence, and completion to identify trends and areas for improvement.
•  Utilizes data-driven insights to inform decision-making and strategic planning aimed at enhancing student outcomes.
• Evaluates the effectiveness of student success initiatives and programs through ongoing assessment and feedback collection.
• Performs any other duties or projects as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact [email protected]  for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:
Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking

Frequent Physical Activity:
Hearing, Kneeling

Occasional Physical Activity:
Crouching

Benefits Eligible:
Yes