Facilities and Administration Officer

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Description

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• Develop, initiate, and plan multiple medium-to-large complex/challenging projects across multiple geographies as project manager, with strategic guidance and direction from higher level staff.
• Collaborate on project development and planning, under direction of Senior or Lead / Manager.
• Develop program requirements with internal clients, including but not limited to gathering, understanding, analyzing, and summarizing office space, infrastructure, and operational business needs.
• Manage the preparation of project-related plans, specifications, and contract documents. 
• Develop and monitor a master project budget and schedule.
• Determine the scope of required resources to mobilize from within/outside the organization.
• Enable the definition of targets from external best practice and internal benchmarks.
• Work with procurement professionals to originate and manage key third-party vendor relationships.
• Identify and hire consultants or vendors to support project execution, with strategic guidance and direction from higher level staff.

• Manage and run multiple medium-to-large complex/challenging projects across multiple geographies as project manager. 
• Coordinate project execution with multiple internal and external service providers, including but not limited to other project implementation managers, budget staff, procurement staff, IT specialists, security providers, architects, engineers, landlords, general contractors, furniture providers, et al.
• Understand stakeholder expectations and concerns and help manage/adapt efforts to meet varying stakeholder requirements.
• Guide and coach internal clients through processes related to projects, with emphasis on policies, guidelines, and standards.
• Enable understanding with clients of budget implications related to potential change.
• Perform ongoing analyses of work and/or processes.
• Help implement solutions to address overall project requirements.
• Track work progress against objectives, schedule, quality, and project funding.
• Help to adapt specifications, plans, and approach to keep work on track toward objectives.
• Provide project cost analytics and forecasts and articulate reasons for possible variances.
• Assure timely completion of assigned projects in a cost-effective manner..
• Conduct project closeout with full required documentation.
• Identify post project adjustments as required.
• Manage “Lessons Learned” gathering, documentation, and repository for future quality control and continuous improvement.

• Focused degree in Project Management, Engineering, Facilities Management, Architecture, Interior Design, Business, or another similar discipline.
• Minimum of 5-8 years of related work experience. 
• Project Management Professional (PMP) certification. 
• Demonstrated executive presence and poise, with ability to interact effectively with senior management as well as various levels of staff and management across the organization.
• Experience in project management, facilities management, workplace strategy, architecture, consulting, corporate real estate, design, construction, and move management.
• Experience in a corporate setting, working alongside cross-functional teams.
• Experience partnering with architects, design and construction vendors, program managers, ergonomics experts and other consultants.
• Proficiency in AutoCad, REVIT, BIM or other drafting technologies is an advantage.
• Strong time management skills and demonstrated ability to meet deadlines.
• Demonstrated ability to function in a fast paced, ambiguous environment working with multiple and diverse responsibilities.
• Demonstrated organizational acumen with high degree of emotional intelligence and ability to remain composed under stress.
• Demonstrated numeracy aptitude with financial/analytical acumen and an ability to communicate this effectively.
• Excellent relationship management skills with experience interacting across internal and external leaders, clients, and vendors.
• Ability to interpret qualitative and quantitative research data and synthesize into meaningful and actionable recommendations.
• Ability to effectively communicate in English technical and nontechnical information to levels across the organization both in written and oral form.
• Involvement with relevant industry organizations and knowledge of key thought leadership.
• Flexibility to work both independently and cooperatively in an agile environment, including virtual collaboration with remote colleagues.
• Energetic, creative, and willing to work hard in a fast-paced environment
• Ability to motivate others and foster teamwork.

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