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Secretary III (Multiple Vacancies)

Rutgers University

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Position Details

Position Information

Recruitment/Posting Title Secretary III (Multiple Vacancies)
Job Category Staff & Executive – Healthcare – Administrative Services
Department UBHC-Outpatient Prog-New Brunswick
Overview Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. 
Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary Rutgers The State University is seeking a Secretary III in the New Brunswick Outpatient Office  of Rutgers University Behavioral Healthcare. 
Under the supervision of the Office Manager, the Secretary III provides administrative and general office services to the Unit. 
Among the key duties of this position are the following: 

  • Performs typing assignments for Department.
  • Completes typing assignments with 90-95% accuracy as observed by supervisor and indicated by feedback from staff.
  • Ensures completion of typing assignments in accordance with established department format as observed by supervisor and feedback from staff.
  • Proofreads and corrects grammatical usage with 90-95% accuracy as observed by supervisor and feedback from staff.
  • Submits typing assignments within pre-established timeframes as noted by supervisor and feedback from staff.
  • Acts as principal liaison with the Access/Transfer Center on daily operations.
  • Ensures appointments are entered into database system with 90-95% accuracy as observed by supervisor. 
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Nonexempt
Grade 1700
Position Salary
Annual Minimum Salary 22.890
Annual Mid Range Salary 23.390
Annual Maximum Salary 24.090
Standard Hours 35.00
Union Description Teamsters, Local 97
Payroll Designation PeopleSoft
Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment Staff – 12 month
Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience
  • Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience. 
  • An additional year of experience is required in lieu of the secretarial program. 
  • College credits may be substituted on a year-for-year basis for secretarial experience. 
  • Up to sixty (60) credits may be substituted for two (2) years of secretarial experience. 
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Proficiency in typing and word processing skills required. 
  • Must have knowledge of Microsoft Office. 
  • Demonstrated excellent telephone and customer service skills required. 
  • May be required to work flexible hours to provide coverage of UBHC scheduling functions. 
  • Demonstrated ability to handle multiple tasks accurately in a fast paced environment. 
Preferred Qualifications
  • Bilingual skills (Spanish/English) preferred. 
  • Knowledge of Banner and procurement policies and procedures preferred.
Equipment Utilized
Physical Demands and Work Environment Physical Demands: 

  • Moderate physical effort (lift/carry up to 50 pounds). 
  • Frequently prolonged sitting and data entry. 
  • Frequently talks and listens to people on the telephone, and intermittently walks, bends stretches, pushes and pulls.

Work Environment: 

  • Generally pleasant working condition in a clean, well-lighted, quiet to moderately loud setting.
Special Conditions

Posting Details

Posting Number 24ST0647
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Piscataway (RBHS)
City Piscataway
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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