Administrative Internship

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Description

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The intern reports to the New York Office Senior Executive Assistant and will assist to prepare logistical and administrative formalities for UN General Assembly High Level Week taking place in September 2024. The individual will support in the coordination and execution of High-Level side events, roundtable discussions and other innovative collaborations at UN headquarters and other venues in NYC to increase visibility of and understanding on issues of forced displacement. This may require leading on the creation of events checklists, engagement with relevant UN offices, and helping to accompany guests and visitors at venues, as well as working on procurement of vendors, as needed.  The intern will assist the Senior Executive Assistant in preparing talking points, briefing kits and scheduling of high-level missions to New York, as well as accompanying UNHCR staff to events as needed. In particular, the intern will help coordinate activities on the occasion of Summit of the Future and other key moments throughout their internship and as required. 

Duties and responsibilities:

• Assist in the planning and coordination in preparation for the Summit of the Future and UN General Assembly High Level Week, including scheduling and administrative support 
• Create and maintain schedules for incoming visitors, including all administrative support have been completed prior to and during the mission
• Provide on-site support during meetings, side events, including setup, registration, and troubleshooting.
• Conduct post-event evaluations to assess the success of the event and identify areas for improvement.

Minimum qualifications required:

In order to be considered for an internship, candidates must meet the following eligibility criteria:

• Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate/undergraduate school programme from a university or higher education facility accredited by IAU/UNESCO; and
• Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of UNHCR.

Qualifications and skills:

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and work effectively under pressure.
• Fluency in English with excellent written and oral communication skills;
• Proficiency in PowerPoint, Microsoft Word, Excel, and Teams.

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