Purchasing and Physical Plant Coordinator

Posted: 19-Mar-24

Location: Port Huron, Michigan

Type: Full-time

Salary: $50,000-$53,000

Categories:

Education/Training
Facilities//Maintenance/Trades
Financial
Staff/Administrative

Employment Type:

Full-time

Organization Type:

Higher Education Institution

Salary Details:

based on skills, qualifications, and experience

Required Education:

Associate’s
Purchasing and Physical Plant Coordinator 
 
TERMS OF EMPLOYMENT: Full-Time, 52 weeks
 
CLASSIFICATION: Career Plan
 
ANNUAL SALARY: $50,000-$53,000 based on skills, qualifications, and experience
 
FLSA STATUS: Salary/Non-exempt
 
HOURS: 37.5 hours per week; Generally, 12 pm to 8:30 pm shift Monday through Friday. Some flexing of hours and schedule to include weekend and morning hours may be required as determined by the College to meet needs.
 
APPLICATION DEADLINE: Open until filled
 
APPLY ONLINE AT:  Apply online through the “Apply” link listed below. 
https://jobs.silkroad.com/StClairCCC/ExternalCareerSite/jobs/173521
GENEROUS BENEFIT PACKAGE AVAILABLE (per current contractual agreement)

• Up to thirty-eight (38) paid time off days annually (prorated based on hire date)
• Up to fourteen (14) paid holidays/days closed throughout the year (includes time off from December 24 through New Year’s Day) depending on hire date.
• Health insurance benefits: Multiple medical health plan options upon date of hire. Employer-paid dental, life, and long-term disability insurance upon date of hire. Reimbursement payments for individuals declining medical and/or dental insurance coverage. Up to $500 annual vision/hearing allowance.
• Participation in TIAA or MPSERS retirement system (includes employer and employee contribution options).
• Scholarship for employee, spouse and/or dependent children to attend SC4 credit classes covering full cost of tuition and technology fee (when applicable) per campus guidelines. Additional funds for employment-related education/training each year upon approval.
• Access to educational funds for education, professional memberships, travel and conferences

JOB SUMMARY: The Purchasing and Physical Plant Coordinator provides project coordination with purchasing operations and Physical Plant. 
 
RESPONSIBILITIES:

• Organize, coordinate, and manage daily purchasing activities to ensure a high level of service and performance.
• Review requisitions for compliance with policies, procedures, and best practices, including federal and state grants and programs, and resolve discrepancies between purchase orders and invoices. 
• Determine and maintain required documentation to comply with College record retention schedules, grants, and restricted funds.
• Maintain purchasing system processes and updates; train and support faculty and staff in the use of software purchasing systems.
• Advocate for and provide training on the adherence to the NAEB (National Association of Educational Buyers) Code of Ethics.
• Contact, advise, and/or assist faculty and staff with requisitions, delivery dates, sole justifications, projects, substitutions, supply sources, etc.
• Resolve defective or unacceptable goods or service issues. Determine and negotiate corrective action with suppliers and/or internal users.
• Coordinate College property disposal procedure and maintain compliance.
• Evaluate repairs of College equipment and service requirements; coordinate timing and support required campus inspections.
• Serve as a point of contact for second-shift Physical Plant staff.
• Complete and maintain Servsafe certification and/or other credentials as required.
• Perform other duties as assigned.

SUPERVISION RECEIVED: Supervision received from the Executive Director of Business Services.
 
EDUCATION/EXPERIENCE: An Associate’s degree in business or related field with relevant work experience. Minimum one year of purchasing experience and/or office management experience preferred. Bachelor’s degree, purchasing certification, and/or experience within a college environment preferred.  
 
MINIMUM QUALIFICATIONS:

• High degree of computer literacy.
• Strong customer service skills with the ability to maintain a positive attitude in all interactions.
• Ability to maintain confidentiality of information.
• Display integrity and ethical framework for decision-making; strong analytical skills.
• Ability to work independently; be a self-starter and work with minimal supervision.
• Ability to foster cooperative relationships and exemplify a cooperative approach to problem-solving. 
• Excellent written and verbal communication skills.
• Highly productive with the ability to meet schedules and timelines.
• Detail-oriented with good organizational skills; high level of accuracy.
• Ability to multi-task, prioritize, and work in a dynamic environment.
• Ability to work with statistics, spreadsheets, and budgets.

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About St. Clair County Community College
SC4 seeks and supports diverse, talented and experienced employees dedicated to maximizing student success. As an equal opportunity institution, it is the policy of SC4 that no person shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination on the basis of race, color, religion, national origin or ancestry, age, sex including gender identity, gender expression, and sexual orientation, marital status, height, weight, disability that does not prevent performing essential job functions, or any other criteria prohibited by law in its academic and vocational programs, activities, admissions, financial assistance or employment efforts. We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, individuals with disabilities and all others to apply. Title IX is a federal law that prohibits discrimination on the basis of sex including gender identity, gender expression, and sexual orientation in any educational program or activity in educational institutions that receive federal funding. This law extends coverage to employment applicants as well as students, emp…loyees, or others affiliated with the College. Learn more or report concerns of potential Title IX violations.
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